Ptp - Workflow Purchasing Agents

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| By Rdenta
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Rdenta
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Quizzes Created: 5 | Total Attempts: 548
| Attempts: 60
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  • 1/15 Questions

    Warehouse associates and Purchasing agents will resolve discrepancies and must respond through workflow before the Reconciliation Specialist can post. Workflow tracks all actions, comments and attachments for work items.

    • True
    • False
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About This Quiz

This quiz titled 'PTP - Workflow Purchasing Agents' assesses knowledge on dashboard functions, access to business workplaces, purchase order protocols, discrepancy resolutions, and system-based receipt processes, relevant for purchasing agents and warehouse associates.

Ptp - Workflow Purchasing Agents - Quiz

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  • 2. 

    Business Workplace dashboard functions vary with the responsible role  and exception.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The given statement is true. The functions of a business workplace dashboard can vary depending on the responsible role and any exceptions that may arise. Different individuals within an organization may have different responsibilities and requirements when it comes to using a dashboard. Additionally, certain exceptions or unique circumstances may require specific functions to be added or modified in the dashboard. Therefore, it is accurate to say that the dashboard functions can vary based on the responsible role and any exceptions that may occur.

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  • 3. 

    In the pre-OTC go live process for drop ships, the PO line items must have account assignment category "5-Pre-Go Live Drop Ship"

    • True

    • False

    Correct Answer
    A. True
    Explanation
    In the pre-OTC go live process for drop ships, it is necessary for the PO line items to have the account assignment category "5-Pre-Go Live Drop Ship." This indicates that the items are being shipped directly from the supplier to the customer, without passing through the company's inventory. This category helps in accurately tracking and accounting for these transactions during the go-live process.

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  • 4. 

    Users will get a daily Lotus Notes email report reminding them of items awaiting action, but can see items requiring action immediately by accessing their inbox.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Users will receive a daily Lotus Notes email report reminding them of items awaiting action. However, they can also access their inbox to see items that require immediate action. Therefore, the statement is true.

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  • 5. 

    When viewing an invoice with a price discrepancy, users can view PO, goods receipt and invoice details.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Users can view the PO (Purchase Order), goods receipt, and invoice details when there is a price discrepancy on an invoice. This allows users to compare the information from these documents and identify any discrepancies or errors in the pricing. By having access to this information, users can investigate the issue further and take appropriate actions to resolve the price discrepancy.

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  • 6. 

    All PO Invoices will be procesed at Corporate.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    This statement suggests that all purchase order invoices will be processed at the corporate level. This means that regardless of the location or department, all invoices related to purchase orders will go through the corporate office for processing.

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  • 7. 

    Dashboard functions fall into which three different categories?

    • Action, Referral, Authorization

    • Action, Referral, Approval

    • Action, Rejection, Ignore

    • Address, Release, Create

    Correct Answer
    A. Action, Referral, Authorization
    Explanation
    Dashboard functions can be categorized into three different categories: action, referral, and authorization. The action category refers to the functions that allow users to perform specific actions or tasks within the dashboard, such as creating, editing, or deleting data. The referral category includes functions that enable users to refer or redirect to other pages or sections within the dashboard for further information or actions. Lastly, the authorization category involves functions that control and manage user access and permissions within the dashboard, ensuring that only authorized individuals can perform certain actions or view specific data.

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  • 8. 

    There is only one way to access the Business Workplace.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The statement "There is only one way to access the Business Workplace" is incorrect. This implies that there is only a single method or route to access the Business Workplace, which is not true. In reality, there can be multiple ways to access the Business Workplace, such as through different devices, applications, or network connections. Therefore, the correct answer is False.

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  • 9. 

    Additional charges on an invoice include all of the following except: 

    • Freight

    • Excise Tax

    • Gross Amount

    • Handling Charge

    Correct Answer
    A. Gross Amount
    Explanation
    An invoice is a document that outlines the details of a transaction between a buyer and a seller. It typically includes various charges that the buyer needs to pay. In this case, the question asks for the exception among the listed charges. Freight, excise tax, and handling charge are all additional charges that can be included on an invoice. However, the gross amount is not an additional charge but rather the total amount of the transaction, including all charges and fees. Therefore, the correct answer is "Gross Amount."

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  • 10. 

    What is the document type for EDI drop shipment invoices?

    • ZNPOINV_US

    • NPOINV_US

    • ZDSINV_US

    • ZPOEDI_US

    Correct Answer
    A. ZPOEDI_US
    Explanation
    The document type for EDI drop shipment invoices is ZPOEDI_US.

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  • 11. 

    After the PTP Go Live, purchase orders will not be created for drop ships.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    After the PTP Go Live, purchase orders will still be created for drop ships.

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  • 12. 

    Which T- Code is used to create a Purchase Order in SAP?

    • ME23N

    • ME21N

    • ME2L

    • FB01

    • CRT_PO

    Correct Answer
    A. ME21N
    Explanation
    ME21N is the correct T-Code used to create a Purchase Order in SAP. This T-Code allows users to enter all the necessary details for the purchase order such as vendor, material, quantity, and delivery date. It also provides options for adding additional information and attachments. ME23N is used to display a Purchase Order, ME2L is used for displaying Purchase Orders by Vendor, FB01 is used for posting a financial document, and CRT_PO is not a valid T-Code in SAP.

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  • 13. 

    Receipts will occur in which system?

    • SAP

    • Open Text

    • Enterprise Scan

    • Manhattan / Legacy

    • ICC

    Correct Answer
    A. Manhattan / Legacy
    Explanation
    Receipts will occur in the Manhattan / Legacy system. This system is specifically designed for managing warehouse operations and inventory management. It includes features such as receiving goods, tracking stock levels, and managing the movement of goods within the warehouse. Therefore, receipts, which refer to the process of recording the arrival of goods into the warehouse, would occur in the Manhattan / Legacy system.

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  • 14. 

    Which of the following is not an exception that the Purchasing Agent will work to resolve?

    • Price Discrepancies

    • Additional Charges on Invoice

    • Suspected Duplicate

    • None of the above

    Correct Answer
    A. Suspected Duplicate
    Explanation
    The Purchasing Agent will work to resolve price discrepancies and additional charges on the invoice as these are common issues that may arise during the purchasing process. However, a suspected duplicate is not an exception that the Purchasing Agent will work to resolve. This means that if there is a suspicion that a purchase order or invoice is a duplicate, it is not within the scope of the Purchasing Agent's responsibilities to resolve this issue.

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  • 15. 

    Purchase Orders will be maintained in SAP, but reconciliation will occur in Legacy or Manhattan.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The statement states that purchase orders will be maintained in SAP, but reconciliation will occur in Legacy or Manhattan. However, the correct answer is false, which means that the statement is incorrect. Therefore, purchase orders will not be reconciled in Legacy or Manhattan, but rather in SAP.

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Quiz Review Timeline (Updated): May 16, 2023 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • May 16, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • May 29, 2012
    Quiz Created by
    Rdenta

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