Ptp - Workflow Receiver

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| By Rdenta
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Rdenta
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Quizzes Created: 5 | Total Attempts: 553
| Attempts: 86
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  • 1/16 Questions

    The Accounts Payable process records and administers accounting data for all vendors.

    • True
    • False
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About This Quiz

This quiz, titled 'PTP - Workflow Receiver', evaluates understanding of the Accounts Payable process, dashboard functionalities, and workflow management in a PTP context. It tests knowledge on system usage, transaction codes, and operational protocols relevant to purchasing and warehouse activities.

Ptp - Workflow Receiver - Quiz

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  • 2. 

    Users will get a daily Lotus Notes email report reminding them of items awaiting action, but can see items requiring action a t any time by accessing their SAP Business Workplace inbox.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The given statement is true. Users receive a daily Lotus Notes email report reminding them of items awaiting action. Additionally, they can access their SAP Business Workplace inbox at any time to see items that require action. This suggests that users have the option to stay updated through email notifications and also have the flexibility to check for pending actions whenever they want.

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  • 3. 

    Who at the plants will be responsible for resolving quantity exceptions on PO invoices?

    • Profit Center Accountant

    • Operations Manager

    • Inventory Control Clerk

    • Stocker

    • Receptionist

    Correct Answer
    A. Inventory Control Clerk
    Explanation
    The Inventory Control Clerk is responsible for managing and maintaining accurate inventory levels. They are typically the ones who receive and reconcile purchase orders with invoices, ensuring that the quantity of items received matches what was ordered. If there are any discrepancies or exceptions in the quantity, it would be the responsibility of the Inventory Control Clerk to resolve them.

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  • 4. 

    SAP assigns a different ID for each image received.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    SAP assigns a different ID for each image received. This means that each image that is received by SAP is given a unique identification number. This ID is likely used for tracking and organizing purposes, ensuring that each image can be easily identified and referenced within the SAP system. Therefore, the statement "SAP assigns a different ID for each image received" is true.

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  • 5. 

    Warehouse associates and Purchasing Agents (buyers) will resolve discrepancies and must respond through workflow before the Reconciliation Specialist can post. Workflow will track all actions, comments and attachments for work items.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The explanation for the given correct answer, which is True, is that warehouse associates and purchasing agents need to resolve discrepancies and respond through workflow before the reconciliation specialist can post. This means that the workflow system will track all the actions, comments, and attachments related to the work items, ensuring a transparent and efficient process for resolving discrepancies and completing the reconciliation process.

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  • 6. 

    Business Workplace dashboard functions vary with the responsible role and exception.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The statement is true because in a business workplace, the functions of a dashboard will differ depending on the role and any exceptions that may arise. Different individuals or departments within an organization will have different responsibilities and requirements, and therefore their dashboard functions will be tailored to meet their specific needs. Additionally, if any exceptions occur, such as a change in strategy or a crisis situation, the dashboard functions may need to be adjusted accordingly to provide the necessary information and insights.

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  • 7. 

    If you have a question or comment on an exception that came into your SAP Business Workplace inbox, you should pick up the phone and call Accounts Payable.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The statement suggests that if you have a question or comment on an exception that came into your SAP Business Workplace inbox, you should pick up the phone and call Accounts Payable. However, the correct answer is False because picking up the phone and calling Accounts Payable may not be the most appropriate or efficient way to address the question or comment. Other options such as sending an email or using a messaging system within the SAP Business Workplace may be more suitable.

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  • 8. 

    You cannot see the Goods Receipt in SAP.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    In SAP, you can see the Goods Receipt. This statement contradicts the fact and is therefore false.

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  • 9. 

    Dashboard functions fall into which three different categories?

    • Address, Release, Create

    • Action, Remove, Obsolete

    • Action, Rejection, Ignore

    • Action, Referral, Authorization

    Correct Answer
    A. Action, Referral, Authorization
    Explanation
    The correct answer is "Action, Referral, Authorization." This is because these three categories represent different functions that can be performed on a dashboard. "Action" refers to the ability to perform actions or tasks within the dashboard. "Referral" indicates the capability to refer or redirect to other resources or information. "Authorization" pertains to the control and permission settings for accessing and using the dashboard. These categories encompass a range of functions that can enhance the usability and functionality of a dashboard.

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  • 10. 

    In which system are exceptions communicated to Accounts Payable?

    • Manhattan

    • Legacy

    • SAP

    • Red Prarie

    Correct Answer
    A. SAP
    Explanation
    Exceptions are communicated to Accounts Payable in the SAP system.

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  • 11. 

    Who sends quantity discrepacies to the receiving leads through Business WorkPlace?

    • Operations Manager

    • Plant Controller

    • Reconciliation Specialist

    • Vendor

    Correct Answer
    A. Reconciliation Specialist
    Explanation
    The Reconciliation Specialist is responsible for identifying and resolving any discrepancies in quantity through Business WorkPlace. They ensure that the quantity of goods received matches the quantity ordered and documented. By sending these discrepancies to the receiving leads, the Reconciliation Specialist helps to maintain accurate inventory records and resolve any issues with vendors or suppliers.

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  • 12. 

    Which of the following are types of quantity discrepancies?

    • An exception based on a referral from a reconciliation specialist to investigate a shortage.

    • An exception raised after a document has been posted in SAP requesting authorization for an action.

    • Both of the above

    • None of the above

    Correct Answer
    A. Both of the above
    Explanation
    Both of the given options are types of quantity discrepancies. The first option refers to a situation where a reconciliation specialist identifies a shortage and raises an exception for further investigation. The second option describes an exception raised after a document has been posted in SAP, which requests authorization for a specific action. Therefore, both options involve discrepancies in the quantity of goods or materials and are types of quantity discrepancies.

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  • 13. 

    Which T-Code is used to access Business Workplace?

    • GOBW

    • Bus_Wrk

    • SBWP

    • MEWP

    Correct Answer
    A. SBWP
    Explanation
    SBWP is the correct T-Code used to access the Business Workplace. The other options, GOBW, Bus_Wrk, and MEWP, are not the correct T-Codes for accessing the Business Workplace.

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  • 14. 

    Receipts will occur in which system?

    • SAP

    • Open Text

    • Enterprise Scan

    • Manhattan / Legacy

    • ICC

    Correct Answer
    A. Manhattan / Legacy
    Explanation
    Manhattan / Legacy is the correct answer because receipts typically occur in the Manhattan system or the Legacy system. These systems are commonly used for managing and tracking inventory, including the process of receiving goods or materials. SAP, Open Text, and Enterprise Scan are not specifically designed for managing receipts, while ICC is not a recognized system in this context.

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  • 15. 

    After the PTP go live, purchase orders will not be created for Drop Ships.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    After the PTP (Procure-to-Pay) system goes live, purchase orders will still be created for Drop Ships. This means that when a customer places an order for a product that is not currently in stock, the order will be sent directly to the supplier who will then ship the product directly to the customer. The PTP system will generate a purchase order for this transaction, ensuring that the supplier is aware of the order and can fulfill it accordingly. Therefore, the correct answer is False, as purchase orders will still be created for Drop Ships after the PTP go live.

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  • 16. 

    When a receiving lead receives an invoice via SAP Business Workplace that has been blocked for quantity discrepancies, what resolution options does the receiving lead have?

    • Short pay the invoice and Refer to buyer

    • Cancel invoice, Short pay invoice or Pay as invoiced

    • Pay as invoiced and Refer to Reconciliation Specialist

    • Cancel Invoice or View Goods Receipt

    • Do nothing and it will flow to the next approver after 3 days

    Correct Answer
    A. Cancel invoice, Short pay invoice or Pay as invoiced
    Explanation
    The receiving lead has the option to either cancel the invoice, short pay the invoice, or pay it as invoiced.

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Quiz Review Timeline (Updated): Oct 17, 2023 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Oct 17, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • May 17, 2012
    Quiz Created by
    Rdenta
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