Format Of Personal Business Letter: Quiz!

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Format Of Personal Business Letter: Quiz! - Quiz

A personal business letter is written directly by an individual to a company for resolving issues related to an unexpected error on a bill, for refunding of defective products, or for eulogizing an employee, etc. There is a specific set of rules and methods while writing a letter. This quiz will test your knowledge of formatting personal business letters. Let's try it out.


Questions and Answers
  • 1. 

    The top margin of a personal-business letter should be set to:

    • A.

      3 inches

    • B.

      1 1/2 inch

    • C.

      2 inches

    • D.

      .75 inches

    Correct Answer
    C. 2 inches
    Explanation
    The top margin of a personal-business letter should be set to 2 inches. This is because a larger top margin allows for more space between the header and the body of the letter, creating a professional and balanced appearance. It also leaves room for any letterhead or company logo that may be included at the top of the page. A 2-inch top margin is a standard practice in formatting personal-business letters.

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  • 2. 

    The left and right margins of a personal-business letter should be set to:

    • A.

      1 inch

    • B.

      .75 inches

    • C.

      1 1/2 inch

    • D.

      3 inches

    Correct Answer
    A. 1 inch
    Explanation
    The left and right margins of a personal-business letter should be set to 1 inch. This is the standard margin size for most formal documents, including letters. It provides enough space for the text to be easily readable and allows for any necessary annotations or notes to be added on the sides. It also ensures that the letter looks professional and well-formatted.

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  • 3. 

    When typing the return address (pictured below), how many times should you hit enter after the date?

    • A.

      2

    • B.

      3

    • C.

      1

    • D.

      4

    Correct Answer
    D. 4
    Explanation
    After typing the date in the return address, you should hit enter four times. This is because hitting enter four times creates enough space between the date and the rest of the return address, making it clear and organized.

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  • 4. 

    Which of the following answers below is an example of a salutation in a personal-business letter?

    • A.

      Dear Sally,

    • B.

      Dear Mrs. Meacham:

    • C.

      Coach Hardin:

    • D.

      Mrs. Wilson,

    Correct Answer
    B. Dear Mrs. Meacham:
    Explanation
    The correct answer is "Dear Mrs. Meacham:". This is an example of a salutation in a personal-business letter because it follows the standard format of addressing the recipient with a title and last name, followed by a colon. The salutation is formal and respectful, indicating that the letter is being written in a professional context.

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  • 5. 

    Which of the following situations would you use to type a personal-business letter?

    • A.

      Writing a letter to a friend you have not seen in a long time.

    • B.

      Mrs. Meacham telling all the teachers about the time of a pep rally.

    • C.

      You write a letter to the electric company complaining about your electric bill.

    • D.

      Writing a letter to a pen pal.

    Correct Answer
    C. You write a letter to the electric company complaining about your electric bill.
  • 6. 

    The enclosure notation represents:

    • A.

      The writer of the letter will mail more information at a later date.

    • B.

      The writer of the letter needs you to mail them something.

    • C.

      You do not ever use enclosure notation in a personal-business letter.

    • D.

      The writer of the letter has put other documents inside the envelope with their letter.

    Correct Answer
    D. The writer of the letter has put other documents inside the envelope with their letter.
    Explanation
    The enclosure notation represents that the writer of the letter has put other documents inside the envelope with their letter. This notation is typically used to inform the recipient that there are additional materials or documents included with the letter.

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  • 7. 

    The picture below represents which part of a personal-business letter?

    • A.

      The letter address

    • B.

      The return address

    • C.

      The complimentary close

    • D.

      The greeting

    Correct Answer
    A. The letter address
    Explanation
    The picture represents the letter address because it is the part of the personal-business letter that includes the recipient's name, address, and any additional contact information. This is the section where the sender addresses the recipient of the letter.

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  • 8. 

    Which of the following answer choices is an example of a complimentary close in a personal-business letter?

    • A.

      See you later!

    • B.

      Goodbye.

    • C.

      Yours Truly,

    • D.

      Dear Mrs. Wilson:

    Correct Answer
    C. Yours Truly,
    Explanation
    The correct answer, "Yours Truly," is an example of a complimentary close in a personal-business letter. A complimentary close is a polite phrase that is used to end a letter and convey good wishes or regards to the recipient. "Yours Truly" is a common and formal complimentary close that is often used in business correspondence to show respect and professionalism towards the recipient.

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  • 9. 

    When typing a personal-business letter, you use block style. Block style means:

    • A.

      You indent everything but the address.

    • B.

      Everything is aligned to the center of the document.

    • C.

      Everything is aligned to the left of the document.

    • D.

      All text should be in Arial Black font, size 18.

    Correct Answer
    C. Everything is aligned to the left of the document.
    Explanation
    Block style in typing a personal-business letter means that everything is aligned to the left of the document. This includes the address, date, salutation, body of the letter, closing, and signature. The purpose of block style is to create a clean and professional appearance, making the letter easy to read and understand. By aligning everything to the left, it provides a consistent and organized layout for the reader.

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  • 10. 

    The spacing after a complimentary close is four spaces. Why?

    • A.

      To take up as much room as possible on the page.

    • B.

      To match the spacing after the return address.

    • C.

      So you can add more paragraphs if you need to.

    • D.

      It gives the writer of the letter room to sign their name between the close and their typed name.

    Correct Answer
    D. It gives the writer of the letter room to sign their name between the close and their typed name.
    Explanation
    The spacing after a complimentary close is four spaces because it allows the writer of the letter to sign their name between the close and their typed name. This spacing provides enough room for the writer to add their signature, ensuring that it does not overlap with the typed content of the letter.

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