Test Your Knowledge And Learn About Business Letter Format! Trivia Quiz

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| By Lisa Keith

Lisa Keith

Community Contributor

Quizzes Created: 1 | Total Attempts: 204

Questions: 13 | Attempts: 204 | Updated: Mar 21, 2023

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Test Your Knowledge And Learn About Business Letter Format! Trivia Quiz - Quiz

Are you looking to test Your Knowledge and Learn about Business Letter Format! The love letters one writes are totally different from those you will write to a business associate, in tone and also format. Thinking of writing an official letter and need a refresher on how to draft one and get your point across? Why don’t you give it a shot and see how well you will do!

Questions and Answers

1.

The punctuation that follows the greeting is:
- A.
  
  Comma
- B.
  
  Colon
- C.
  
  Semi-colon
Correct Answer
B. Colon

Explanation
The correct answer is colon because a colon is commonly used to introduce a list, explanation, or example. In this case, the punctuation that follows the greeting is likely introducing further information or elaboration.

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2.

How many times do you entere between the inside address and the greeting?
- A.
  
  1
- B.
  
  2
- C.
  
  3
- D.
  
  4
Correct Answer
B. 2

Explanation
In a formal letter, there are typically two lines between the inside address (sender's address) and the greeting. The first line is for the date and the second line is for the recipient's address. Therefore, the correct answer is 2.

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3.

How many times should you enter between paragraphs?
- A.
  
  4
- B.
  
  1
- C.
  
  2
- D.
  
  3
Correct Answer
C. 2

Explanation
The correct answer is 2. Typically, you should enter twice between paragraphs to create a clear visual separation and improve readability. This helps to organize the content and make it easier for readers to follow along. It also allows for better scanning of the text, as each paragraph stands out more distinctly. Entering only once may not provide enough visual separation, while entering more than twice can create excessive white space and disrupt the flow of the text. Therefore, entering twice between paragraphs strikes a balance and is generally considered the standard practice.

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4.

The return address represents_________________________________.
- A.
  
  The person mailing the letter
- B.
  
  The person who is receiving the letter
- C.
  
  The person who is writing the letter
Correct Answer
C. The person who is writing the letter

Explanation
The return address represents the person who is writing the letter. This is because the return address is the address from which the letter is being sent. It is used by the postal service to return the letter to the sender in case it cannot be delivered to the intended recipient. Therefore, it is important for the person writing the letter to provide their own address as the return address.

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5.

The spacing after the date is_________________________________.
- A.
  
  Single
- B.
  
  Double
- C.
  
  Quadruple
Correct Answer
C. Quadruple

Explanation
The spacing after the date is quadruple. This means that there are four spaces after the date.

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6.

When typing a block style business letter, the block style means__________________________.
- A.
  
  All parts of the letter, except the return address are typed at the left margin.
- B.
  
  All parts of the letter, except the salutation, are typed at the left margin.
- C.
  
  All parts of the letter should be typed at the left margin.
Correct Answer
C. All parts of the letter should be typed at the left margin.

Explanation
The correct answer is "all parts of the letter should be typed at the left margin." In a block style business letter, all parts of the letter, including the date, recipient's address, salutation, body, closing, and signature, are aligned with the left margin. This creates a clean and professional appearance for the letter.

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7.

An example of a greeting is?
- A.
  
  Dear Mr. Smith
- B.
  
  How are you?
- C.
  
  Dear Bobby Smith
- D.
  
  Sincerely
- E.
  
  Dear Mr. Smith:
Correct Answer
E. Dear Mr. Smith:

Explanation
The correct answer is "Dear Mr. Smith:". This is a proper greeting used in formal or professional correspondence. It shows respect and acknowledges the recipient by their name and title.

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8.

The margins for a business letter should be set to:
- A.
  
  1.5" on top and 1" on sides
- B.
  
  1" 1" on all sides
- C.
  
  2" on top and 1" on sides
Correct Answer
C. 2" on top and 1" on sides

Explanation
The margins for a business letter should be set to 2" on top and 1" on sides. This allows for adequate white space and ensures that the content of the letter is visually balanced. The larger margin on top gives the letter a professional appearance and allows room for letterhead or a company logo. The smaller margin on the sides helps to maintain a compact and neat format for the letter.

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9.

The part of the business letter that follows the date is_________________________________.
- A.
  
  Inside address
- B.
  
  Return address
- C.
  
  Salutation
Correct Answer
A. Inside address

Explanation
The part of the business letter that follows the date is the inside address. The inside address includes the recipient's name, job title, company name, and address. It is placed on the left-hand side of the letter, below the date and above the salutation. The inside address helps ensure that the letter reaches the intended recipient and provides a professional appearance to the letter.

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10.

The farewell or goodbye part of the business letter is known as the:
- A.
  
  Closing
- B.
  
  Ending
- C.
  
  Salutation
Correct Answer
A. Closing

Explanation
The farewell or goodbye part of a business letter is known as the closing. This is the final part of the letter where the writer wraps up the message and signals the end of the communication. The closing typically includes a polite and professional phrase such as "Sincerely" or "Best regards" followed by the writer's name and title. It serves as a formal way to conclude the letter and leave a positive impression on the recipient.

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11.

The address of the person receiving the letter is called the:
- A.
  
  Mailing address
- B.
  
  Inside address
- C.
  
  Return address
Correct Answer
B. Inside address

Explanation
The inside address refers to the recipient's address where the letter is being sent. It typically includes the recipient's name, job title, company name, and full mailing address. This information is important for ensuring that the letter reaches the intended recipient accurately and efficiently. The inside address is usually placed at the top left-hand side of the letter, below the sender's information and above the salutation.

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12.

Dear Mr. Smith is commonly referred to as _______________________________ in business classes:
- A.
  
  Greeting
- B.
  
  Heading
- C.
  
  Closing
Correct Answer
A. Greeting

Explanation
In business classes, "Dear Mr. Smith" is commonly referred to as a greeting. This is because it is the opening salutation used to address someone in a formal or professional letter or email. The greeting is used to establish a polite and respectful tone at the beginning of the communication.

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Current Version
Mar 21, 2023

Quiz Edited by
ProProfs Editorial Team
Feb 25, 2019

Quiz Created by
Lisa Keith

Test Your Knowledge And Learn About Business Letter Format! Trivia Quiz

The punctuation that follows the greeting is:

How many times do you entere between the inside address and the greeting?

How many times should you enter between paragraphs?

The return address represents_________________________________.

The spacing after the date is_________________________________.

When typing a block style business letter, the block style means__________________________.

An example of a greeting is?

The margins for a business letter should be set to:

The part of the business letter that follows the date is_________________________________.

The farewell or goodbye part of the business letter is known as the:

The address of the person receiving the letter is called the:

Dear Mr. Smith is commonly referred to as _______________________________ in business classes: