Preventive Maintenance Reporting And Responsibilities

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| By Mick Snyder
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Mick Snyder
Community Contributor
Quizzes Created: 15 | Total Attempts: 7,962
Questions: 14 | Attempts: 75

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Preventive Maintenance Reporting And Responsibilities - Quiz


Questions and Answers
  • 1. 

    What work instruction gives you step-by-step instructions on how to perform a PM task?

    • A.

      D000989 Reporting Preventive Maintenance Work Orders in IQMS

    • B.

      D000996 Submitting New Equipment into IQMS

    • C.

      D000986 Performing and Reporting Unscheduled Maintenance in IQMS

    Correct Answer
    A. D000989 Reporting Preventive Maintenance Work Orders in IQMS
    Explanation
    The work instruction that gives step-by-step instructions on how to perform a PM task is D000989 Reporting Preventive Maintenance Work Orders in IQMS.

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  • 2. 

    If you are performing unscheduled maintenance, ___________ must approve.

    • A.

      Quality

    • B.

      Operations

    • C.

      Engineering

    Correct Answer
    C. Engineering
    Explanation
    When performing unscheduled maintenance, the approval must come from the Engineering department. This is because Engineering is responsible for the technical aspects of the maintenance work and ensuring that it is done correctly and safely. Quality may be involved in ensuring that the maintenance meets certain standards, but they would not typically have the authority to approve or disapprove the maintenance. Operations may be affected by the maintenance but would not have the technical expertise to approve it.

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  • 3. 

    Not all PM equipment needs an EQ No.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement suggests that all PM equipment requires an EQ No, which is incorrect. In reality, not all PM equipment needs an Equipment Qualification Number (EQ No). Some equipment may not require qualification or may have alternative methods of qualification. Therefore, the correct answer is False.

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  • 4. 

    What documentation assures a piece of equipment is entered into the system?

    • A.

      D000293 Product Validation Checklist

    • B.

      D000252 EQ Assessment Checklist

    • C.

      D000333 In-Service Training Checklist

    Correct Answer
    B. D000252 EQ Assessment Checklist
    Explanation
    The D000252 EQ Assessment Checklist assures that a piece of equipment is entered into the system. This checklist is specifically designed to assess the equipment and ensure its proper functioning and compliance with the system requirements. By going through this checklist, all necessary information about the equipment is documented, including its specifications, condition, and any necessary maintenance or repairs. This documentation is crucial for accurately entering the equipment into the system and keeping track of its performance.

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  • 5. 

    What step(s) must be taken once a PM work order is completed?

    • A.

      Document activities in the PM database

    • B.

      Complete any required paperwork and attach it to the closed work order

    • C.

      Submit closed work order reports to Quality

    • D.

      All of the above

    Correct Answer
    D. All of the above
    Explanation
    Once a PM work order is completed, it is necessary to document the activities in the PM database to keep a record of the work done. Additionally, any required paperwork should be completed and attached to the closed work order for reference and documentation purposes. Finally, the closed work order reports should be submitted to the Quality department to ensure that the work was done correctly and meets the required standards. Therefore, all of the above steps must be taken once a PM work order is completed.

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  • 6. 

    When are all PMs due?

    • A.

      The first of the month

    • B.

      The end of each month

    • C.

      Every 6 months

    • D.

      Whenever I get to it

    Correct Answer
    B. The end of each month
    Explanation
    All PMs are due at the end of each month, indicating that there is a specific deadline for submitting PMs. This implies that there is a regular schedule or expectation for when these PMs should be completed. It is important to adhere to this deadline to ensure timely completion of tasks and maintain organizational efficiency.

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  • 7. 

    What steps should be taken if equipment is not operational and preventive maintenance cannot be performed? (Check all that apply)

    • A.

      It should be documented on the closed work order form and entered into the database immediately

    • B.

      The equipment should be removed from the schedule

    • C.

      The equipment should be labeled "DO NOT USE" until it is repaired

    Correct Answer(s)
    A. It should be documented on the closed work order form and entered into the database immediately
    B. The equipment should be removed from the schedule
    C. The equipment should be labeled "DO NOT USE" until it is repaired
    Explanation
    If equipment is not operational and preventive maintenance cannot be performed, the steps that should be taken are as follows: It should be documented on the closed work order form and entered into the database immediately. This ensures that the issue is properly recorded and tracked. The equipment should be removed from the schedule to prevent any further attempts to use it before it is repaired. Additionally, the equipment should be labeled "DO NOT USE" until it is repaired to communicate the potential danger or malfunction to others.

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  • 8. 

    What should be done when an item does not meet performance standards?

    • A.

      A nonconformance report should be generated

    • B.

      It should be identified with a "Do Not Use" tag until it is repaired

    • C.

      We should do nothing and let someone else discover the problem

    • D.

      Both A and B

    Correct Answer
    D. Both A and B
    Explanation
    When an item does not meet performance standards, both generating a nonconformance report and identifying it with a "Do Not Use" tag until it is repaired should be done. Generating a nonconformance report helps document the issue and initiate corrective actions, while identifying it with a "Do Not Use" tag ensures that the item is not mistakenly used until it is fixed. Both actions are necessary to address the problem and prevent any further issues or risks associated with the nonconforming item.

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  • 9. 

    What are the Originator's responsibilities for submitting new equipment to IQMS?

    • A.

      Completing all unshaded areas on the EQ Assessment Checklist and signing the form

    • B.

      Ensuring that any/all work instructions being used are referenced.

    • C.

      Ensuring that any in-house fabricated equipment has an active drawing associated with it

    • D.

      Ensuring that any necessary PM or calibration work instructions are written or revised, as needed

    • E.

      Ensuring that the equipment is not used for production while under construction

    • F.

      Delivering completed, signed form to Metrologist

    • G.

      All of the above

    Correct Answer
    G. All of the above
    Explanation
    The Originator's responsibilities for submitting new equipment to IQMS include completing all unshaded areas on the EQ Assessment Checklist and signing the form, ensuring that any/all work instructions being used are referenced, ensuring that any in-house fabricated equipment has an active drawing associated with it, ensuring that any necessary PM or calibration work instructions are written or revised as needed, ensuring that the equipment is not used for production while under construction, and delivering the completed, signed form to the Metrologist. Therefore, the correct answer is "All of the above."

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  • 10. 

    When can new equipment be scheduled for preventive maintenance?

    • A.

      It can be scheduled at any time by contacting the Metrologist

    • B.

      It will be scheduled once D000252 EQ Checklist is completed in full

    • C.

      It must be scheduled before the equipment is active

    Correct Answer
    B. It will be scheduled once D000252 EQ Checklist is completed in full
    Explanation
    New equipment can be scheduled for preventive maintenance once the D000252 EQ Checklist is completed in full. This checklist likely includes important information about the equipment, such as its specifications, maintenance history, and any specific requirements for maintenance tasks. By completing the checklist, the necessary information will be available to determine when and how the preventive maintenance should be scheduled.

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  • 11. 

    What work instruction should be accessed when performing unscheduled preventive maintenance?

    • A.

      D000989 Reporting Preventive Maintenance Work Orders in IQMS

    • B.

      D000986 Performing and Reporting Unscheduled Maintenance in IQMS

    • C.

      D000996 Submitting New Equipment into IQMS

    Correct Answer
    B. D000986 Performing and Reporting Unscheduled Maintenance in IQMS
    Explanation
    The correct answer is D000986 Performing and Reporting Unscheduled Maintenance in IQMS. This work instruction should be accessed when performing unscheduled preventive maintenance because it specifically addresses the process of performing and reporting unscheduled maintenance in IQMS. It provides the necessary guidelines and steps to follow in order to effectively carry out unscheduled maintenance tasks and ensure accurate reporting in the IQMS system.

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  • 12. 

    Before performing a PM task, how would you access the corresponding PM work instruction in IQ?

    • A.

      Go to Asset Management tab, then open Maintenance, Repair, and Overhaul Work Orders icon and enter the equipment (EQ) or work order number (as long as the corresponding column is highlighted) in the search field

    • B.

      Check the “WO Open?” column and select the work order with the Y in that field

    • C.

      Right click the gray area in the bottom left field of the General tab, then select “Jump to MRO Equipment”

    • D.

      The work instruction will be listed in the “Documents” tab and can be opened if it is highlighted in green. If it is red, it will need to be opened through the document control (i.e. GAS) program. If there is no work instruction listed, contact a quality engineer

    • E.

      All of the above

    Correct Answer
    E. All of the above
    Explanation
    The explanation for the given correct answer is that all of the mentioned steps are necessary to access the corresponding PM work instruction in IQ. The first step is to go to the Asset Management tab and open the Maintenance, Repair, and Overhaul Work Orders icon. Then, the user needs to enter the equipment or work order number in the search field and check the "WO Open?" column to select the work order with a Y in that field. After that, the user should right-click the gray area in the bottom left field of the General tab and select "Jump to MRO Equipment". The work instruction will be listed in the "Documents" tab and can be opened if it is highlighted in green. If it is red, it will need to be opened through the document control program. If there is no work instruction listed, the user should contact a quality engineer. Therefore, all of the mentioned steps are required to access the corresponding PM work instruction in IQ.

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  • 13. 

    If a PM work instruction references a form required for recording data, it must be completed, signed and filed with the PM record.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement states that if a PM work instruction references a form required for recording data, it must be completed, signed, and filed with the PM record. This means that it is necessary to fill out the form, sign it, and keep it on record along with the PM work instruction. Therefore, the answer "True" is correct as it accurately reflects the requirement stated in the statement.

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  • 14. 

    When should unscheduled preventive maintenance be performed?

    • A.

      When the schedule is slow

    • B.

      Anytime there is a machine breakdown or unexpected repairs are needed

    Correct Answer
    B. Anytime there is a machine breakdown or unexpected repairs are needed
    Explanation
    Unscheduled preventive maintenance should be performed anytime there is a machine breakdown or unexpected repairs needed because it is crucial to address the issue as soon as possible to prevent further damage or breakdowns. Waiting for a slow schedule may lead to prolonged downtime and increased costs. By performing unscheduled preventive maintenance when needed, the machine can be quickly repaired, minimizing the impact on production and ensuring optimal performance.

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