Rules Of Personal Business Letters Quiz

Left align should be used for all lines typed because it creates a clean and consistent left margin, which is the most common and easiest alignment for reading. It ensures that the text starts at the same point on the left side of the page, making it easier for the reader to follow along and maintain a smooth reading flow. Center align, right align, and justify align may be used for specific purposes or design preferences, but for general readability and clarity, left align is the most appropriate choice.

The memo heading typically requires a punctuation mark that separates the heading from the content. The most common punctuation mark used for this purpose is a colon (:). A colon is used to introduce or emphasize the information that follows it. In the context of a memo heading, a colon is used to indicate that the heading is a title or a subject, and the content that follows will provide further details or explanation. Therefore, a colon is the appropriate punctuation mark to follow the word in the memo heading.

The enclosure notation represents that there is something else besides the letter included in the envelope. This notation is used to indicate that additional documents or items are enclosed with the letter, ensuring that the recipient is aware of the additional content. It is a way of providing a heads-up to the recipient about the presence of extra materials in the envelope.

A personal business letter refers to a letter that deals with business matters of a personal nature, and it is typed on plain paper. This type of letter is typically written by an individual to address personal business concerns, such as inquiries, requests, or communication related to personal finances, employment, or other personal matters. The use of plain paper instead of business letterhead suggests that the letter is not an official communication from a business entity, but rather a personal correspondence.

In a personal business letter, the vertical alignment that should be used is center. This means that the text will be positioned in the middle of the page vertically. Center alignment gives the letter a balanced and professional appearance, making it visually appealing to the reader. It ensures that the content is easily readable and creates a neat and organized layout for the letter.

A personal business letter typically consists of nine parts. These include the return address, date, inside address, salutation, body, complimentary close, signature, typed name, and attachment/enclosure notation. The return address is the sender's address, while the inside address is the recipient's address. The salutation is the greeting, followed by the body of the letter which contains the main message. The complimentary close is a polite ending phrase, and the signature is the sender's name. The typed name is included if the letter is printed or typed, and the attachment/enclosure notation indicates if any additional documents are included with the letter.

Open punctuation refers to the practice of not using any punctuation after the salutation or complimentary close in a letter. This means that there is no comma, colon, or any other punctuation mark used in these specific places. Open punctuation gives a more casual and informal tone to the letter, and it is a style choice where the writer has the freedom to decide whether or not to use punctuation and where to use it in the rest of the letter.

There are no blank lines between the return address and the date.