Microsoft Outlook Test: Trivia Quiz!

1. To get started printing a monthly calendar, you:

Select and copy those days, then paste them into Microsoft Word and print from there.

View your calendar, click Page Setup on the File menu, and click Monthly Style.

Import your appointments to the program that you prefer to print with.

None of the above.

The correct answer is to view your calendar, click Page Setup on the File menu, and click Monthly Style. This is the correct answer because it explains the specific steps required to print a monthly calendar. By viewing the calendar first, the user can ensure they are printing the correct month. Clicking on Page Setup in the File menu allows the user to customize the printing settings, such as paper size and orientation. Finally, selecting the Monthly Style ensures that the calendar is printed in a monthly format.

Explanation

The correct answer is to view your calendar, click Page Setup on the File menu, and click Monthly Style. This is the correct answer because it explains the specific steps required to print a monthly calendar. By viewing the calendar first, the user can ensure they are printing the correct month. Clicking on Page Setup in the File menu allows the user to customize the printing settings, such as paper size and orientation. Finally, selecting the Monthly Style ensures that the calendar is printed in a monthly format.

2. You need to suggest a better time in response to a meeting request. What is the swiftest method in Outlook?

Accept the request and then send e-mail to propose a new time.

Call the other person, so that you can look at you calendar together.

Click Propose New Time in the meeting request.

None of the above.

The swiftest method in Outlook to suggest a better time in response to a meeting request is to click "Propose New Time" in the meeting request. This allows you to propose a different time directly within the meeting request, saving time and avoiding the need for additional communication through email or phone calls.

Explanation

The swiftest method in Outlook to suggest a better time in response to a meeting request is to click "Propose New Time" in the meeting request. This allows you to propose a different time directly within the meeting request, saving time and avoiding the need for additional communication through email or phone calls.

3. If you want to note that one activity will go on all day, but you also want to keep your hourly schedule open, how can you get your calendar to look like this?

Put in an appointment that lasts from 9 to 5.

Edit Outlook's built-in holiday list.

Create a new all day event.

None of the above.

To keep the hourly schedule open while indicating that an activity will go on all day, the best option is to create a new all day event in the calendar. This allows you to block the entire day without specifying a specific time slot, ensuring that your hourly schedule remains open for other activities or appointments.

Explanation

To keep the hourly schedule open while indicating that an activity will go on all day, the best option is to create a new all day event in the calendar. This allows you to block the entire day without specifying a specific time slot, ensuring that your hourly schedule remains open for other activities or appointments.

4. If you want to get quickly from a contact to a calendar event, which kind of link should you create in the contact?

A reminder.

A shortcut.

An attachment.

None of the above.

Creating a shortcut in the contact allows for quick access to a calendar event. This means that with just a click on the shortcut, the user can directly navigate to the calendar event without the need to search or browse through the calendar. Creating a reminder in the contact would only set a reminder for the user, but it wouldn't directly link to the calendar event. Similarly, attaching a calendar event to the contact would not provide a direct link to the event. Therefore, the most suitable option for quickly accessing a calendar event from a contact is to create a shortcut.

Explanation

Creating a shortcut in the contact allows for quick access to a calendar event. This means that with just a click on the shortcut, the user can directly navigate to the calendar event without the need to search or browse through the calendar. Creating a reminder in the contact would only set a reminder for the user, but it wouldn't directly link to the calendar event. Similarly, attaching a calendar event to the contact would not provide a direct link to the event. Therefore, the most suitable option for quickly accessing a calendar event from a contact is to create a shortcut.

5. If you want your personal appointments to show in green, what's your method?

Apply labels.

Attach follow-up flags.

Use a category

None of the above.

The correct answer is to use a category. Using categories allows you to assign a specific color to your appointments, and in this case, you would choose the color green. This helps you visually distinguish your personal appointments from other types of appointments. Applying labels or attaching follow-up flags are not methods specifically related to changing the color of appointments, so they are not the correct answer.

Explanation

The correct answer is to use a category. Using categories allows you to assign a specific color to your appointments, and in this case, you would choose the color green. This helps you visually distinguish your personal appointments from other types of appointments. Applying labels or attaching follow-up flags are not methods specifically related to changing the color of appointments, so they are not the correct answer.

6. If Outlook shows only one day's schedule in the calendar, how can you make it show several days?

Click one of the toolbar buttons preset for longer times.

Drag to increase to column size for the area that shows the day.

Make more room in the Calendar window by closing the Outlook Bar.

None of the above.

To make Outlook show several days in the calendar, you can click one of the toolbar buttons preset for longer times. This will adjust the view to display multiple days, allowing you to see a broader range of schedule in the calendar.

Explanation

To make Outlook show several days in the calendar, you can click one of the toolbar buttons preset for longer times. This will adjust the view to display multiple days, allowing you to see a broader range of schedule in the calendar.

7. Which type of picture will Outlook block?

A picture that is downloaded from a computer outside the e-mail system when you open the message.

An attached photograph that appears inside a message.

An attached pitucred in an e-mail message from anyone not in you Contacts folder.

None of the above.

Outlook will block a picture that is downloaded from a computer outside the email system when you open the message. This is because Outlook has security measures in place to protect users from potentially harmful or malicious content. By blocking pictures that are downloaded from external sources, Outlook helps to prevent the spread of viruses or other harmful elements that may be embedded in the picture.

Explanation

Outlook will block a picture that is downloaded from a computer outside the email system when you open the message. This is because Outlook has security measures in place to protect users from potentially harmful or malicious content. By blocking pictures that are downloaded from external sources, Outlook helps to prevent the spread of viruses or other harmful elements that may be embedded in the picture.

8. Suppose you have an assistant, and you want him to schedule meetings and appointments on your behalf. How can you set that up?

Use the Delegate Access feature.

Create a rule to forward all your meetings and appointments to your assistant.

Share your calendar with the assistant by changing the folder properties.

None of the above.

The correct answer is to use the Delegate Access feature. This feature allows you to grant someone else access to your calendar and give them the ability to schedule meetings and appointments on your behalf. It is the most appropriate and secure way to set up an assistant to manage your calendar. The other options mentioned, such as creating a rule to forward all meetings or sharing your calendar by changing folder properties, may not provide the same level of control and security.

Explanation

The correct answer is to use the Delegate Access feature. This feature allows you to grant someone else access to your calendar and give them the ability to schedule meetings and appointments on your behalf. It is the most appropriate and secure way to set up an assistant to manage your calendar. The other options mentioned, such as creating a rule to forward all meetings or sharing your calendar by changing folder properties, may not provide the same level of control and security.

9. Which of the following might result if you added your own e-mail name to the Safe Recipients List?

You might not receive any e-mail.

You might receive a lot of junk e-mail.

You might receive e-mail intended for someone else.

None of the above.

If you add your own e-mail name to the Safe Recipients List, it means that you are marking your own e-mail address as safe. This can result in receiving a lot of junk e-mail because by marking your own address as safe, you are essentially telling the system to allow any emails sent from your own address to bypass the spam filters. This can make it easier for spammers to send junk emails to your inbox, as they can spoof your own address and make it appear as if the emails are coming from you.

Explanation

If you add your own e-mail name to the Safe Recipients List, it means that you are marking your own e-mail address as safe. This can result in receiving a lot of junk e-mail because by marking your own address as safe, you are essentially telling the system to allow any emails sent from your own address to bypass the spam filters. This can make it easier for spammers to send junk emails to your inbox, as they can spoof your own address and make it appear as if the emails are coming from you.

10. How can you use the Internet to share your schedule information with people outside your company - automatically?

Send iCal requests over an Internet e-mail account.

Create a copy of your calendar and publish it to a website.

Publish free/busy information to a shared Internet or intranet location.

None of the above.

You can use the Internet to share your schedule information with people outside your company by publishing free/busy information to a shared Internet or intranet location. This allows others to view your availability without disclosing the specific details of your schedule. By publishing this information, you can easily coordinate and schedule meetings or appointments with external parties. Sending iCal requests over an Internet e-mail account or creating a copy of your calendar and publishing it to a website are not the most suitable methods for automatically sharing your schedule information with people outside your company.

Explanation

You can use the Internet to share your schedule information with people outside your company by publishing free/busy information to a shared Internet or intranet location. This allows others to view your availability without disclosing the specific details of your schedule. By publishing this information, you can easily coordinate and schedule meetings or appointments with external parties. Sending iCal requests over an Internet e-mail account or creating a copy of your calendar and publishing it to a website are not the most suitable methods for automatically sharing your schedule information with people outside your company.