Microsoft Outlook Pre Test

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Quizzes Created: 21 | Total Attempts: 15,457
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Microsoft Outlook Pre Test - Quiz

Ready to test your knowledge of Microsoft Outlook? Get ready for the ultimate pre-test with our engaging and interesting Outlook MCQ (Multiple Choice Questions) Quiz! Whether you're a student preparing for a job interview or simply looking to enhance your proficiency in this essential communication tool, this quiz is designed to challenge and educate.

Whether you're a beginner or an advanced Outlook user, this quiz is designed to cater to all levels of expertise. Challenge yourself, compete with friends, and uncover valuable insights to boost your Outlook proficiency.

So, are you ready to prove your mastery of Microsoft Outlook? Take Read morethe Outlook MCQ Quiz now and discover how well you know this essential email and scheduling tool. Get ready to be captivated, engaged, and amazed by the world of Outlook. Let the quiz begin!


Questions and Answers
  • 1. 

    To send a business letter to a group of contacts, you should:

    • A.

      In the contact view, click mail merge from the actions group

    • B.

      In the contact view, select the contacts to send the letter to, then right click and choose 'export to word'

    • C.

      Start Microsoft Excel, and choose Merge Contacts from the mailings tab

    • D.

      None of the above

    Correct Answer
    A. In the contact view, click mail merge from the actions group
    Explanation
    To send a business letter to a group of contacts, you should click on the "mail merge" option from the actions group in the contact view. This option allows you to merge the contacts' information with a letter template, creating personalized letters for each contact. By selecting this option, you can efficiently send the business letter to multiple contacts at once.

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  • 2. 

    We can request a receipt to show an email has been read by:

    • A.

      Right clicking the send button and choosing send with receipt

    • B.

      Click the send/receive tab and click the receipted mail button

    • C.

      Click the options tab from the message window and choose request receipt

    • D.

      None of the above

    Correct Answer
    C. Click the options tab from the message window and choose request receipt
    Explanation
    To request a receipt to show that an email has been read, the correct option is to click the options tab from the message window and choose request receipt. This option allows the sender to request a notification when the recipient opens the email, confirming that it has been read. The other options mentioned, such as right-clicking the send button or using the send/receive tab, do not specifically address the action of requesting a receipt for email read confirmation.

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  • 3. 

    We need to ensure all mail from a particular client is stored in that client's folder on our folder list - how do we do this?

    • A.

      In the search line type the clients name, drag the mouse over the emails, then drag them to the clients folder

    • B.

      On the home tab, choose rules, and click on the create rule button. Create a rule that looks for the address then moves the mail

    • C.

      In the contacts section, right click the clients name and choose 'redirect mail to', then click on the clients folder

    • D.

      None of the above

    Correct Answer
    B. On the home tab, choose rules, and click on the create rule button. Create a rule that looks for the address then moves the mail
    Explanation
    To ensure all mail from a particular client is stored in that client's folder, the correct method is to go to the home tab, choose rules, and click on the create rule button. Then, create a rule that looks for the client's address and moves the mail to their folder. This allows for automatic organization and easy access to all emails from that specific client.

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  • 4. 

    We can set the reading pane under the email list by:

    • A.

      From the view tab, click the reading pane button and choose bottom

    • B.

      From the home tab click tools, choose options and click the reading pane button for below list

    • C.

      Click the file tab, and choose PowerPoint preferences then click the button for pane under text

    • D.

      None of the above

    Correct Answer
    A. From the view tab, click the reading pane button and choose bottom
  • 5. 

     How can we ensure that a particular meeting on the calendar is only visible to you?

    • A.

      Right click the appointment and choose hide from the menu

    • B.

      Double click the appointment and choose private from the tags group

    • C.

      Double click the appointment and type p at the end of the start time

    • D.

      None of the above

    Correct Answer
    B. Double click the appointment and choose private from the tags group
    Explanation
    By double-clicking the appointment and choosing "private" from the tags group, you can ensure that the particular meeting on the calendar is only visible to you. This option allows you to keep the details of the appointment confidential and not visible to other users who may have access to your calendar.

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  • 6. 

    We can show tasks by many different date periods - how do we change the workweek for employees that work from Tuesday to Saturday?

    • A.

      In calendar view, use the arrange dialogue launcher button and choose the days we want

    • B.

      In week view drag the working days into the work week bar

    • C.

      In calendar view, right click the days needed and choose 'set as work day'

    • D.

      None of the above

    Correct Answer
    A. In calendar view, use the arrange dialogue launcher button and choose the days we want
    Explanation
    To change the workweek for employees that work from Tuesday to Saturday, the correct method is to use the arrange dialogue launcher button in calendar view and select the desired days. This option allows for customization and flexibility in setting the workdays according to the specific needs of the employees.

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  • 7. 

     You need to arrange a meeting for all employees in a particular department - do you:

    • A.

      Call up the members contact details in the address book, and send them an email with the date and time of the meeting?

    • B.

      Click the send and receive button, in the group email section click on the group, then choose meeting

    • C.

      Right-click the calendar and choose new meeting request, then complete the form and choose send

    • D.

      None of the above

    Correct Answer
    C. Right-click the calendar and choose new meeting request, then complete the form and choose send
    Explanation
    To arrange a meeting for all employees in a particular department, the correct method is to right-click the calendar and choose a new meeting request. This option allows the user to create a meeting invitation, complete the necessary details such as date and time, and send it to all the employees in the department. This ensures that all employees receive the meeting invitation and can easily RSVP or add it to their calendars. Using the address book and sending an email individually or using the group email section may not be as efficient or organized for arranging a department-wide meeting.

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  • 8. 

    On the task list, to arrange tasks in date order, then in alphabetical order we:

    • A.

      Click at the top of the date column, then on the top of the subject column

    • B.

      Use the file menu, and choose the date arrange command

    • C.

      Use the view tab and use the view settings button

    • D.

      None of the above

    Correct Answer
    A. Click at the top of the date column, then on the top of the subject column
    Explanation
    To arrange tasks in date order and then in alphabetical order, we need to click at the top of the date column first to sort the tasks by date. After that, we click on the top of the subject column to further sort the tasks in alphabetical order based on the subject. This process ensures that the tasks are arranged in the desired order, first by date and then by alphabetical order.

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  • 9. 

     To mark all contents of a folder as read, you would:

    • A.

      Click the Folder tab and choose mark all as read from the clean-up group

    • B.

      Press Ctrl + Alt + R

    • C.

      Click the filter email button and choose Mark All

    • D.

      None of the above

    Correct Answer
    A. Click the Folder tab and choose mark all as read from the clean-up group
    Explanation
    To mark all contents of a folder as read, you would click the Folder tab and choose "mark all as read" from the clean-up group. This option is specifically designed to mark all the unread messages in a folder as read, allowing the user to easily manage their inbox and keep track of important emails. The other options listed (Press Ctrl + Alt + R and Click the filter email button and choose Mark All) are not the correct methods to mark all contents of a folder as read.

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  • 10. 

    You want to set up a button to automatically send an email you've received on to your manager, rather than having to manually choose their name every time. Would you:

    • A.

      Click the forward button on the home tab then from the file tab choose save as button

    • B.

      Click the home tab and choose to manager from quick steps

    • C.

      Click the send / receive tab and choose forward to address book member

    • D.

      None of the above

    Correct Answer
    B. Click the home tab and choose to manager from quick steps
    Explanation
    The correct answer is to click the home tab and choose the manager from quick steps. This option allows the user to set up a button on the home tab that automatically sends the received email to their manager, without having to manually choose their name every time. Quick steps in the home tab provide a convenient way to automate repetitive tasks, such as forwarding emails to specific recipients.

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  • 11. 

    What are categories?

    • A.

      Ways to assign a colour code and name to an item to help find that item later and group it with other similar items

    • B.

      Different types of data, like appointments, to do tasks, email messages etc

    • C.

      A quick classification system for contacts, for example into business and personal

    • D.

      None of the above

    Correct Answer
    A. Ways to assign a colour code and name to an item to help find that item later and group it with other similar items
    Explanation
    Categories are a method of assigning a color code and name to an item in order to facilitate easy retrieval and grouping with other similar items. This allows for efficient organization and identification of items based on their shared characteristics.

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  • 12. 

    An appointment that happens every year, for example a birthday, is input as

    • A.

      A yearly appointment

    • B.

      Annualised

    • C.

      Recurring

    • D.

      None of the above

    Correct Answer
    A. A yearly appointment
    Explanation
    The correct answer is "A yearly appointment" because it accurately describes an appointment that occurs every year, such as a birthday. The term "yearly" indicates the frequency of the appointment, emphasizing that it happens once every year. The other options, "Annualised" and "Recurring," may also suggest a recurring appointment, but they do not specifically convey the yearly aspect of the appointment. Therefore, "A yearly appointment" is the most suitable choice among the given options.

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  • Current Version
  • Jul 31, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Mar 14, 2013
    Quiz Created by
    Naldsauza
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