Microsoft Outlook 2003 Basics: MCQ Quiz
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- 1.
What's an effective and efficient way to send the same email message to a group of people?
- A.
Create a distribution list
- B.
Use the Bcc field
- C.
Send the message over and over
- D.
List every person’s email address in the “To” field
Correct Answer
A. Create a distribution listExplanation
Creating a distribution list is an effective and efficient way to send the same email message to a group of people. By creating a distribution list, you can add multiple email addresses to a single list, making it easier to send the message to all recipients at once. This saves time and ensures that no one is left out of the email communication. Additionally, using a distribution list allows for easy management and updating of the recipient list, as you can simply add or remove email addresses from the list as needed.Rate this question:
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- 2.
What is the easiest way to find out when a person has read an email from you?
- A.
Ask the person to reply back to your email
- B.
Check the read receipt box when sending the email
- C.
Call the recipient to ask if he/she got the email
- D.
Wait to see if you get a response
Correct Answer
B. Check the read receipt box when sending the emailExplanation
By checking the read receipt box when sending the email, you enable a feature that notifies you when the recipient opens and reads your email. This is the easiest way to find out if a person has read your email as it provides a clear confirmation without requiring any additional action from the recipient. Asking the person to reply back, calling them, or waiting for a response are not as reliable or efficient methods to determine if the email has been read.Rate this question:
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- 3.
If Outlook shows only one day's schedule in the calendar, how can you make it show several days?
- A.
Click one of the toolbar buttons preset for longer times
- B.
Drag to increase the column size for the area that shows the day
- C.
Make more room in the Calendar window by closing the Outlook Bar
- D.
None of these
Correct Answer
A. Click one of the toolbar buttons preset for longer timesExplanation
To make Outlook show several days in the calendar, you can click one of the toolbar buttons preset for longer times. This action will adjust the view of the calendar to display multiple days, allowing you to see more than just one day's schedule at a time.Rate this question:
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- 4.
You’d like each of the emails you sent to display your name and other details automatically at the end of the message. Which feature helps you to set this up?
- A.
Footers
- B.
Signatures
- C.
Tables
- D.
Frames
Correct Answer
B. SignaturesExplanation
Signatures is the feature that allows you to set up your name and other details to be automatically displayed at the end of each email you send. This feature is commonly used to provide a professional touch to your emails and save time by not having to manually add your details to each message.Rate this question:
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- 5.
What does this icon represent?
- A.
Task
- B.
Calendar
- C.
Mail
- D.
Journal
Correct Answer
B. CalendarExplanation
The icon represents a calendar. It is commonly used to indicate dates, events, and scheduling. The squares in the icon represent the days of the month, while the numbers inside the squares represent specific dates. This icon is often used in various digital platforms and applications to provide easy access to a user's calendar or to signify the presence of upcoming events or appointments.Rate this question:
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- 6.
You want to send a lesson plan written using Microsoft Word that you have saved on your computer to another teacher. The best way to do this is…
- A.
Send the file as an attachment to an email
- B.
Retype the lesson into an email
- C.
Copy and paste the lesson into an email
- D.
Print a hard copy of the lesson and bring it to the teacher
Correct Answer
A. Send the file as an attachment to an emailExplanation
The best way to send a lesson plan written using Microsoft Word to another teacher is by sending the file as an attachment to an email. This method allows the recipient to easily access and open the file on their own computer, without the need for retyping or copying and pasting the content. It also ensures that the formatting and layout of the lesson plan remains intact. Printing a hard copy or retyping the lesson into an email would be less efficient and may result in loss of formatting or content.Rate this question:
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- 7.
The fastest way to an email into a folder you have created is…
- A.
Right click the email message and choose “Move to folder…”, then click on the folder and click OK
- B.
Click and drag the message into the folder
- C.
Go to the Edit menu and choose “Move to folder…”
- D.
None of the above
Correct Answer
B. Click and drag the message into the folderExplanation
To quickly move an email into a folder that you have created, you can click and drag the message directly into the folder. This action allows you to easily transfer the email from your inbox or any other location to the desired folder. It is a simple and efficient method of organizing your emails and keeping them in specific folders for easy access and management.Rate this question:
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- 8.
If you want to send an email you have received to another person, the best way to do so is…
- A.
Retype it into a new email message
- B.
Copy and paste it into a new email message
- C.
Forward the email
- D.
Ask the original sender to send it to the person for you
Correct Answer
C. Forward the emailExplanation
Forwarding the email is the best way to send an email to another person. By forwarding the email, you can easily share the entire content of the email, including any attachments, with the intended recipient. This method is more efficient and convenient compared to retyping or copying and pasting the email into a new message. Asking the original sender to send it to the person for you may not be practical or possible in all situations, making forwarding the email the most suitable option.Rate this question:
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