Coastal Construction Assessment - Microsoft Outlook

35 Questions | Total Attempts: 326

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Microsoft Outlook Quizzes & Trivia

Questions and Answers
  • 1. 
    What purpose would be served by filtering emails?
    • A. 

      Tidying up and organizing emails

    • B. 

      Finding specific emails more easily

    • C. 

      Deleting emails en masse

  • 2. 
    What is a Rule?
    • A. 

      A set of instructions that dictate how emails should be processed

    • B. 

      A distribution list of recipients to whom emails should be sent

    • C. 

      A recurring appointment in the Outlook calendar

  • 3. 
    Why would you schedule a recurring meeting?
    • A. 

      To inform attendees that a meeting will happen

    • B. 

      To organize the calendar

    • C. 

      To represent a meeting that will happen on multiple occasions

  • 4. 
    When would you enable the Out-of-Office Assistant?
    • A. 

      When you are taking a break

    • B. 

      When you will be away from your job for a given period, i.e. vacation

    • C. 

      Each night when you leave the office

  • 5. 
    What happens when you recall an email?
    • A. 

      Nothing

    • B. 

      If the recipient has not read it before it is recalled, it will be removed from their inbox

    • C. 

      The recipient will not be able to open it

  • 6. 
    What is an Email Message Signature in Outlook?
    • A. 

      It is a segment of text and/or images that is included at the bottom of all your outgoing email messages

    • B. 

      It is a section where you must handwrite your signature

    • C. 

      It is a way of proving that an email definitively came from a specific sender

  • 7. 
    Why would you set up a folder in Outlook?
    • A. 

      In order to keep all emails that share a common criterion in a single location

    • B. 

      So that emails will automatically appear in folders

    • C. 

      So that emails will not be accidentally deleted

  • 8. 
    Can you send a meeting request to more than one person?
    • A. 

      Yes

    • B. 

      No

    • C. 

      Only if the person is in your address book

  • 9. 
    Which of the following are valid ways to search for emails?
    • A. 

      Instant search, search tools and filtering

    • B. 

      Search tools, filtering and scrolling

    • C. 

      Help, search and filtering

  • 10. 
    What is a distribution list?
    • A. 

      A grouping of multiple email addresses into a single entry which can be used to send an email to all members of the group

    • B. 

      A contacts page that displays all of your contacts

    • C. 

      A separate Address Book that contains only the contacts that you add to it yourself

  • 11. 
    Which interface component displays the contents of the selected message?
    • A. 

      Navigation pane

    • B. 

      Status bar

    • C. 

      Reading pane

    • D. 

      Go menu

  • 12. 
    A message that contains a check mark indicates that the message _____________.
    • A. 

      Has been marked as complete

    • B. 

      Has been flagged for follow-up

    • C. 

      Contains an attachment

    • D. 

      Has been forwarded

  • 13. 
    Which of the following is correct?  By default, when you reply to a message:
    • A. 

      You must open the message in its own window first

    • B. 

      You must enter a subject

    • C. 

      You must manually provide a recipient address to the message

    • D. 

      The reply will contain the original message

  • 14. 
    To determine the attendance for a meeting, you can open the meeting in your Calendar and select the:
    • A. 

      Insert tab

    • B. 

      Attendee tab

    • C. 

      Scheduling Assistant icon

    • D. 

      Appointment Icon

  • 15. 
    How would you assign a category to an appointment?
    • A. 

      On the File menu, click Categorize, and choose the desired category

    • B. 

      Right-click the appointment and choose Categorize→[Desired category]

    • C. 

      Choose Tools -> Categorize

    • D. 

      Choose Go -> Categorize

  • 16. 
    You want to ensure that the recipients of the e-mail see the "Please treat this as Confidential" message in the Information Bar of the e-mail. Which of the following actions will you take to accomplish the task?
    • A. 

      Change the importance level.

    • B. 

      Assign a Flag.

    • C. 

      Use RSS Feeds.

    • D. 

      Change the sensitivity level.

  • 17. 
    You create a task request and send it to multiple recipients. You want to send an informative e-mail that gives information about the start date, due date, subject, priority, actual work, status, etc. about the task request.  Which option from the Task tab would you choose?
    • A. 

      Assign task

    • B. 

      Recurrence

    • C. 

      Send status report

    • D. 

      Details

  • 18. 
    You create a meeting request to invite several attendees for a meeting. Now you want to ensure that you do not receive any response from attendees indicating whether they plan to attend the meeting or not.  Which button from the Meeting tab should you use to change whether you receive responses?
    • A. 

      Appointment

    • B. 

      Scheduling

    • C. 

      Cancel Invitation

    • D. 

      Responses

  • 19. 
    David has scheduled a business meeting that will occur regularly on 10 A .M. from July 30, 2012 to Sept 15, 2012. Due to some other meetings, David wants to change the time of the business meeting that is going to be held on Aug 27, 2012. He wants to set the meeting time to 3 P.M.  What steps should he take?
    • A. 

      Open the Meeting object, Select the "Open this occurrence" radio button, Change the time, Click "Save & Close".

    • B. 

      Open the Meeting object, Select the "Open this occurrence" radio button, Delete the occurrence, create a new Meeting for this specific date with the new time information.

    • C. 

      Right-click on the Meeting, Delete the Meeting, Create a new Meeting that does not include Aug 27.

    • D. 

      Right-Click on the Meeting, Click "Options", Change the time for the Meeting, Click "Save & Close".

  • 20. 
    Peter uses Microsoft Outlook 2007 business cards to save the contact information of an identity. He opens the contact, and he wants to send his business card to other users in such a way that only the .vcf file of the contact will be available to the recipients. Which of the following actions will he take to accomplish the task?
    • A. 

      Send the business card in the Internet format.

    • B. 

      Send the business card in the plain-text format.

    • C. 

      Send the business card in the Business Card format

    • D. 

      Send the business card in the PDF format.

  • 21. 
    Mark uses Microsoft Outlook 2007 for messaging and emailing. He schedules some meeting requests and events for the sales ratio project of the company. He sends the meeting requests to the CEO and Manager of the sales department. However, the recipients are seeing his time as busy when he is free and he does not get any appointment. Which of the following is the cause of the issue?
    • A. 

      He has made changes in the "Show as" time text box.

    • B. 

      He has made changes in the Availability settings.

    • C. 

      He has made changes in the Free/Busy options settings.

    • D. 

      He has made changes in the Free/Busy grid.

  • 22. 
    You compose a confidential e-mail message. You want to send the e-mail message to the CEO of the company. However, you want to ensure that the e-mail expires on June 12, 2013 after 10:00 pm. Which of the following actions will you perform to accomplish the task?
    • A. 

      Use the Delay Delivery feature with the e-mail message.

    • B. 

      Add a flag on June 12, 2010 to the e-mail message.

    • C. 

      Configure the message options settings of the e-mail message.

    • D. 

      Change the send/receive settings of Outlook.

  • 23. 
    Martha creates an appointment that comprises confidential meeting information. She wants to prevent other employees from accessing the details of the appointment. Which of the following actions will she take to accomplish the task?
    • A. 

      Open the appointment and click the Mark Complete option.

    • B. 

      Open the appointment and change the Trust Center settings.

    • C. 

      Open the appointment and click the Private option.

    • D. 

      Open the appointment and set the sensitivity level to private.

  • 24. 
    Ann creates a rule named "Open Program" by using the rules wizard. She opens the rules wizard to review how many rules are created. However, she sees the word "failed" in the name of the rule instead of the name "Open Program". Which of the following is the cause of the issue?
    • A. 

      She has made changes in the rules wizard options.

    • B. 

      She creates the rule that contains the Open another program action.

    • C. 

      Microsoft Outlook modifies the exception in the rule.

    • D. 

      Microsoft Outlook was unable to successfully import the rule.

  • 25. 
    Mark sends an email message that contains some attachments about a sales meeting. However, the recipients of the e - mail message receive a Winmail.dat attachment. Which of the following is the most likely cause of this issue?
    • A. 

      The e-mail message was in HTML format.

    • B. 

      The e-mail message was in plain text format.

    • C. 

      The e-mail message was in RTF format.

    • D. 

      The e-mail message was in XPS format.

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