Outlook Calendars

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Dbellavance
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Quizzes Created: 1 | Total Attempts: 1,253
Questions: 22 | Attempts: 1,253

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Outlook Quizzes & Trivia

This quiz follows SK's Outlook Training. By completing this quiz, it will ensure you understand some of Outlook's intricacies.


Questions and Answers
  • 1. 

    Which of the following would best be scheduled as an all day event in your calendar?

    • A.

      A party that occurs from 4:00 to 6:00 P.M.

    • B.

      A birthday

    • C.

      A visit to the dentist.

    Correct Answer
    B. A birthday
    Explanation
    A birthday would best be scheduled as an all day event in your calendar because it typically involves celebrations and activities that last throughout the entire day. Unlike a party that has a specific time frame, a birthday is a special occasion that may involve various events and gatherings from morning till night. Scheduling it as an all day event allows for flexibility and ensures that the entire day is dedicated to celebrating the birthday.

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  • 2. 

    Once you create an appointment, you can't change it to another type of calendar entry.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    You can change an appointment to another type of calendar entry.

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  • 3. 

    Once you create an appointment, you can't change it to another type of calendar entry.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    You can change an appointment to another type of calendar entry.

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  • 4. 

    Once you create an appointment, you can't change it to another type of calendar entry.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    You can change an appointment to another type of calendar entry.

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  • 5. 

    Which type of calendar entry should you use if others at your workplace are involved?

    • A.

      A meeting.

    • B.

      An appointment.

    • C.

      An all day event.

    Correct Answer
    A. A meeting.
    Explanation
    If others at your workplace are involved, it is best to use a meeting as the type of calendar entry. A meeting typically involves multiple people coming together to discuss and collaborate on a specific topic or agenda. This allows for better coordination and ensures that everyone involved is aware of the event and can plan their schedules accordingly. An appointment, on the other hand, is usually a one-on-one event or a personal commitment, while an all-day event does not specify the involvement of others or a specific time slot for the event.

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  • 6. 

    Which type of calendar entry should you use if others at your workplace are involved?

    • A.

      A meeting.

    • B.

      An appointment.

    • C.

      An all day event.

    Correct Answer
    A. A meeting.
    Explanation
    If others at your workplace are involved, it is best to use a meeting as the type of calendar entry. A meeting typically involves multiple participants who gather at a specific time and place to discuss or collaborate on a specific topic or agenda. This allows for better coordination and ensures that everyone involved is aware of the meeting details and can plan accordingly.

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  • 7. 

    How do you create a meeting from an e-mail message?

    • A.

      Open the mail message and click the Save to Calendar option.

    • B.

      Drag it from your Inbox to your Calendar.

    • C.

      Forward the mail to your Calendar.

    Correct Answer
    B. Drag it from your Inbox to your Calendar.
    Explanation
    To create a meeting from an email message, you can simply drag the email from your Inbox and drop it onto your Calendar. This action will automatically convert the email into a meeting invitation, allowing you to set the meeting details such as date, time, location, and attendees. This method provides a quick and efficient way to schedule meetings directly from your email without the need to manually enter the information into the calendar.

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  • 8. 

    Which type of calendar entry should you use if others at your workplace are involved?

    • A.

      A meeting.

    • B.

      An appointment.

    • C.

      An all day event.

    Correct Answer
    A. A meeting.
    Explanation
    A meeting is the most appropriate type of calendar entry to use if others at your workplace are involved. A meeting typically involves multiple participants who come together at a specific time and location to discuss and collaborate on a particular topic or agenda. It allows for coordination, scheduling, and communication among the participants, making it the suitable choice when others are involved. An appointment, on the other hand, usually refers to a one-on-one scheduled event, while an all-day event is a general event that spans the entire day without specific time constraints.

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  • 9. 

    How do you create a meeting from an e-mail message?

    • A.

      Open the mail message and click the Save to Calendar option.

    • B.

      Drag it from your Inbox to your Calendar.

    • C.

      Forward the mail to your Calendar.

    Correct Answer
    B. Drag it from your Inbox to your Calendar.
    Explanation
    To create a meeting from an e-mail message, you can simply drag the message from your Inbox and drop it onto your Calendar. This action automatically converts the e-mail into a meeting invitation, allowing you to set the date, time, and other details for the meeting. This method is a quick and convenient way to schedule a meeting directly from your e-mail without having to manually enter all the information.

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  • 10. 

    How do you create a meeting from an e-mail message?

    • A.

      Open the mail message and click the Save to Calendar option.

    • B.

      Drag it from your Inbox to your Calendar.

    • C.

      Forward the mail to your Calendar.

    Correct Answer
    B. Drag it from your Inbox to your Calendar.
    Explanation
    To create a meeting from an e-mail message, you can simply drag the message from your Inbox and drop it onto your Calendar. This action will automatically create a new meeting event with the e-mail message as the content. This method is a quick and efficient way to convert an e-mail into a meeting without the need for additional steps or forwarding the message to your Calendar.

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  • 11. 

    You've double-clicked a recurring appointment to change it. Which option allows you to change the details for all of its instances?

    • A.

      Open this occurrence.

    • B.

      Open all appointments.

    • C.

      Open the series

    Correct Answer
    C. Open the series
    Explanation
    When you double-click a recurring appointment to change it, the option "Open the series" allows you to change the details for all of its instances. This means that any modifications made to the appointment will be applied to all future occurrences of the appointment, ensuring consistency across all instances of the recurring appointment.

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  • 12. 

    You've double-clicked a recurring appointment to change it. Which option allows you to change the details for all of its instances?

    • A.

      Open this occurrence.

    • B.

      Open all appointments.

    • C.

      Open the series

    Correct Answer
    C. Open the series
    Explanation
    When you double-click a recurring appointment, the option "Open the series" allows you to change the details for all of its instances. This means that any modifications made will apply to all future occurrences of the appointment, ensuring consistency throughout the series.

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  • 13. 

    How many times would you need to type the details for a meeting that happens on the first day of each month for an entire year?

    • A.

      One.

    • B.

      12

    • C.

      365

    Correct Answer
    A. One.
    Explanation
    Since the meeting happens on the first day of each month for an entire year, you would only need to type the details once. The meeting occurs monthly on the same day, so there is no need to retype the details for each occurrence.

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  • 14. 

    You've double-clicked a recurring appointment to change it. Which option allows you to change the details for all of its instances?

    • A.

      Open this occurrence.

    • B.

      Open all appointments.

    • C.

      Open the series

    Correct Answer
    C. Open the series
    Explanation
    When you double-click a recurring appointment, you have the option to change the details for that specific occurrence or for the entire series. By selecting "Open the series," you can make changes that will apply to all instances of the recurring appointment. This option is useful when you want to modify the details for all occurrences instead of just one.

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  • 15. 

    How many times would you need to type the details for a meeting that happens on the first day of each month for an entire year?

    • A.

      One.

    • B.

      12

    • C.

      365

    Correct Answer
    A. One.
    Explanation
    Since the meeting happens on the first day of each month for an entire year, you would only need to type the details once. Regardless of the number of months or days in a year, the meeting always occurs on the first day of each month, so there is no need to type the details multiple times.

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  • 16. 

    You need to leave for a dentist appointment an hour before it starts. How could you remember to do this but still accurately reflect the actual start time of the appointment in your calendar?

    • A.

      Schedule the appointment so that it starts an hour earlier in your calendar.

    • B.

      Schedule the appointment for the actual start time and set a reminder for one hour prior to the start of the appointment.

    • C.

      Book the appointment as an all day event.

    Correct Answer
    B. Schedule the appointment for the actual start time and set a reminder for one hour prior to the start of the appointment.
    Explanation
    By scheduling the appointment for the actual start time and setting a reminder for one hour prior to the start, you can ensure that you remember to leave an hour before the appointment. This way, you will have enough time to prepare and travel to the dentist while accurately reflecting the actual start time in your calendar. Scheduling the appointment an hour earlier in your calendar could lead to confusion and potential conflicts with other appointments or commitments. Booking the appointment as an all day event may not provide a specific reminder for when to leave.

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  • 17. 

    How many times would you need to type the details for a meeting that happens on the first day of each month for an entire year?

    • A.

      One.

    • B.

      12

    • C.

      365

    Correct Answer
    A. One.
    Explanation
    Since the meeting happens on the first day of each month for an entire year, you would only need to type the details once. This is because the meeting occurs on the same day every month, so you don't need to retype the details each time.

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  • 18. 

    You need to leave for a dentist appointment an hour before it starts. How could you remember to do this but still accurately reflect the actual start time of the appointment in your calendar?

    • A.

      Schedule the appointment so that it starts an hour earlier in your calendar.

    • B.

      Schedule the appointment for the actual start time and set a reminder for one hour prior to the start of the appointment.

    • C.

      Book the appointment as an all day event.

    Correct Answer
    B. Schedule the appointment for the actual start time and set a reminder for one hour prior to the start of the appointment.
    Explanation
    To accurately reflect the actual start time of the appointment in your calendar, you should schedule the appointment for the actual start time and set a reminder for one hour prior to the start of the appointment. This way, you will be reminded to leave for the dentist appointment an hour before it starts, ensuring that you arrive on time.

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  • 19. 

    You can use colored categories to color-code calendar entries.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    You can use colored categories to color-code calendar entries. This feature allows you to assign different colors to different types of events or appointments, making it easier to visually differentiate and organize your calendar. By using colored categories, you can quickly identify and prioritize specific events or categories at a glance.

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  • 20. 

    You need to leave for a dentist appointment an hour before it starts. How could you remember to do this but still accurately reflect the actual start time of the appointment in your calendar?

    • A.

      Schedule the appointment so that it starts an hour earlier in your calendar.

    • B.

      Schedule the appointment for the actual start time and set a reminder for one hour prior to the start of the appointment.

    • C.

      Book the appointment as an all day event.

    Correct Answer
    B. Schedule the appointment for the actual start time and set a reminder for one hour prior to the start of the appointment.
    Explanation
    Scheduling the appointment for the actual start time ensures that it accurately reflects the appointment time in your calendar. Setting a reminder for one hour prior to the start of the appointment helps you remember to leave an hour before the appointment starts, ensuring that you arrive on time. This approach allows you to accurately reflect the start time in your calendar while still reminding yourself to leave early.

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  • 21. 

    You can use colored categories to color-code calendar entries.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    You can use colored categories to color-code calendar entries. This means that you can assign different colors to different types of events or appointments in your calendar, making it easier to visually distinguish between them and quickly identify the type of event or appointment at a glance. This feature is commonly available in many calendar applications and can be a helpful organizational tool.

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  • 22. 

    You can use colored categories to color-code calendar entries.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because colored categories can be used to color-code calendar entries. This feature allows users to visually differentiate and organize their events or appointments based on different categories or themes. By assigning specific colors to specific categories, users can easily identify and track their activities at a glance, improving overall efficiency and organization.

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