FERPA Quiz

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Records Office

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Quizzes Created: 1 | Total Attempts: 1,478

Questions: 90 | Attempts: 1,480 | Updated: Mar 21, 2023

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This quiz was designed to test your knowledge of the key points shared during your online FERPA training course.

Questions and Answers

1.

True or False: A student's degree can be confirmed to some external (outside of your university) source without first obtaining the permission of the student as long as "degree" is identified by the institution as directory information.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
If a student's degree is identified as directory information by the institution, it means that this information can be disclosed without the student's permission. This implies that the degree can be confirmed to an external source without obtaining the student's permission beforehand. Therefore, the statement "A student's degree can be confirmed to some external source without first obtaining the permission of the student as long as 'degree' is identified by the institution as directory information" is true.

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2.

True or False: A student has a right to inspect information in his or her file.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
A student has the right to inspect information in his or her file because of the Family Educational Rights and Privacy Act (FERPA). FERPA grants students the right to access and review their educational records, including grades, disciplinary records, and other personal information. This allows students to ensure the accuracy and privacy of their educational records and make any necessary corrections or updates.

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3.

True or False: It is permissible for a professor to post student grades on an office door if only a student's Social Security number or student ID number is used.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
It is not permissible for a professor to post student grades on an office door, even if only a student's Social Security number or student ID number is used. This is because posting any form of personally identifiable information, such as Social Security numbers or student ID numbers, without the student's consent violates privacy laws and regulations. It is important to protect the confidentiality of student information and find alternative methods to communicate grades securely.

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4.

True or False: The Director of Records may release information about a student without the student's written permission upon receipt of a subpoena.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The Director of Records may release information about a student without the student's written permission upon receipt of a subpoena. This means that if a legal document, such as a subpoena, is issued requesting the release of a student's information, the Director of Records is authorized to provide that information without needing the student's consent.

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5.

True or False: It is possible for parents to obtain confidential information from their student's academic record.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
Parents can obtain confidential information from their student's academic record if they have legal guardianship or the student has given them permission to access the information. This is often the case for minor students or dependent college students. However, without proper authorization, parents generally do not have access to their student's academic records due to privacy laws such as the Family Educational Rights and Privacy Act (FERPA).

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6.

True or False: Your university must annually notify students of their rights under FERPA.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
Universities are required by law to annually notify students of their rights under FERPA (Family Educational Rights and Privacy Act). FERPA is designed to protect the privacy of student education records and gives students certain rights regarding the disclosure of their information. By notifying students of their rights, universities ensure that students are aware of their privacy rights and can exercise them if needed. Therefore, the statement is true.

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7.

True or False: In a legal separation or divorce situation, biological parents have equal standing with custodial parents to gain access to the student's education records.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
In a legal separation or divorce situation, biological parents have equal standing with custodial parents to gain access to the student's education records. This means that both biological parents and custodial parents have the same rights and entitlements when it comes to accessing the student's education records, regardless of their custody status.

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8.

True or False: Faculty have a right to inspect the education records of any student attending your institution without giving a reason.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
False. Faculty do not have an unrestricted right to inspect the education records of any student attending the institution without giving a reason. The Family Educational Rights and Privacy Act (FERPA) protects the privacy of student education records and generally requires written consent from the student before disclosing their records to anyone. There are exceptions to this rule, such as in cases of health and safety emergencies, but in general, faculty members need a legitimate educational interest or the student's consent to access their records.

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9.

True or False: Student representatives on committees (e.g., honors, curriculum, etc.) may have the right to see other students' education records during the deliberations of that committee.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
Student representatives on committees may have the right to see other students' education records during the deliberations of that committee. This is because student representatives are often granted access to relevant information in order to effectively contribute to committee discussions and decision-making processes. It is important for student representatives to have access to education records to ensure transparency and fair representation of student interests.

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10.

True or False: An institution which designates certain items as "directory information" must give students the opportunity to decline to have any of that information so designated.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
An institution that designates certain items as "directory information" must give students the opportunity to decline to have any of that information so designated. This means that students have the right to choose whether or not their personal information can be shared as directory information by the institution. This ensures that students have control over their own privacy and can protect their personal information from being disclosed without their consent.

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11.

True or False: It is permissible to distribute graded examinations by placing them on a table for students to pick up after class.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
It is not permissible to distribute graded examinations by placing them on a table for students to pick up after class. This method of distribution can compromise the confidentiality of students' grades and violate their privacy rights. It is recommended to distribute graded examinations in a more secure and confidential manner, such as handing them directly to students or using a secure online platform.

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12.

True or False: Email addresses can be considered directory information.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
Email addresses can be considered directory information because they are often included in directories or contact lists. Directory information typically includes basic contact details of individuals, such as names, phone numbers, and email addresses. Email addresses are commonly used for communication and are widely accessible, making them a common inclusion in directories. Additionally, email addresses are often shared publicly or within organizations for easy contact, further supporting the notion that they can be considered directory information.

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13.

True or False: "Student recruiting information" under the Solomon Amendment is the same as "directory information" under FERPA.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
The statement is false because "student recruiting information" under the Solomon Amendment refers to information that must be provided by educational institutions to military recruiters, while "directory information" under FERPA refers to information that can be disclosed by educational institutions without the student's consent. These two terms refer to different types of information and have different purposes under different laws.

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14.

True or False: It is permissible for a faculty member to include a student's grades and GPA in a letter of recommendation without obtaining the student's written permission since the student requested the faculty member to write the recommendation and provided a copy of her resume with the requested information to the faculty member.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
False. It is not permissible for a faculty member to include a student's grades and GPA in a letter of recommendation without obtaining the student's written permission, even if the student requested the recommendation and provided a copy of her resume. Student's grades and GPA are considered confidential information and cannot be shared without the student's explicit consent.

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15.

True or False: Former students of an institution of higher education have the right to request that their education records not be disclosed, and the institution must comply.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
Former students of an institution of higher education do not have an absolute right to request that their education records not be disclosed. While there are certain circumstances where a student's education records may be protected, such as under the Family Educational Rights and Privacy Act (FERPA), there are also exceptions to this rule. For example, if the institution receives a valid subpoena or if the disclosure is necessary to protect the health or safety of the student or others, the institution may be required to disclose the records. Therefore, the statement that former students have an absolute right to request non-disclosure is false.

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16.

True or False: Currently attending students of an institution of higher education have the right under FERPA to request that all of their education records not be disclosed, and the institution must comply.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
False. Currently attending students of an institution of higher education do not have the right under FERPA to request that all of their education records not be disclosed. FERPA allows students to have some control over the disclosure of their education records, but it also allows for certain exceptions and circumstances where disclosure may be required or permitted without the student's consent.

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17.

True or False: A student's written permission is required before an institution releases information to a national research organization conducting a study on the advantages and disadvantages of selective admissions.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
False. A student's written permission is not required before an institution releases information to a national research organization conducting a study on the advantages and disadvantages of selective admissions.

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18.

True or False: An institution must release to anyone upon request any information identified as directory information by the institution.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
An institution is not required to release directory information to anyone upon request. While institutions are generally allowed to disclose directory information, they are not obligated to do so if they choose not to. The release of directory information is typically subject to the institution's own policies and procedures, as well as any applicable laws and regulations regarding privacy and data protection. Therefore, the statement that an institution must release directory information upon request is false.

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19.

True or False: Grades may be released to a student's employer without the student's written permission if it has been determined that the employer will reimburse the student/employee for any grade of "C" or better.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
Grades cannot be released to a student's employer without the student's written permission, regardless of whether the employer will reimburse the student/employee for any grade of "C" or better. Student's academic records are protected by privacy laws, and releasing grades without consent would be a violation of those laws.

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20.

True or False: It is permissible for an employment agency not connected with your institution to share a student's transcript with a prospective employer as long as the student has given written permission to the institution to provide the transcript to the employment agency.
- A.
  
  True
- B.
  
  False
Correct Answer
B. False

Explanation
It is not permissible for an employment agency not connected with the institution to share a student's transcript with a prospective employer, even if the student has given written permission to the institution to provide the transcript to the employment agency. The transcript is considered confidential information and should only be shared with the student's consent and within the appropriate channels.

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21.

True or False: A former student has the same right to inspect and review his record as a student currently attending the institution.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
A former student has the same right to inspect and review his record as a current student because the institution is required to maintain and provide access to student records under the Family Educational Rights and Privacy Act (FERPA). This act grants students the right to access and review their educational records, regardless of their current enrollment status. Therefore, it is true that a former student has the same right to inspect and review their record as a student currently attending the institution.

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22.

An institution must permit a student to review his records within how many days from the day the student requests the review?
- A.
  
  10 days
- B.
  
  20 days
- C.
  
  25 days
- D.
  
  30 days
- E.
  
  None of these
Correct Answer
E. None of these
23.

Which of the following is not identified in the original FERPA (the Act) as being an example of "directory information"?
- A.
  
  The student's name
- B.
  
  The student's date of birth
- C.
  
  The student's email address
- D.
  
  The student's dates of attendance
Correct Answer
C. The student's email address

Explanation
The student's email address is not identified in the original FERPA (the Act) as being an example of "directory information". Directory information typically includes the student's name, date of birth, and dates of attendance, but email address is not specifically mentioned as part of this category.

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24.

Directory information may include all of the following EXCEPT the student's _______________.
- A.
  
  Photograph
- B.
  
  Major
- C.
  
  Class Schedule
- D.
  
  Country of Citizenship
Correct Answer
D. Country of Citizenship

Explanation
Directory information is typically information that is publicly available and can be disclosed without the student's consent. This includes details such as the student's photograph, major, and class schedule. However, the student's country of citizenship is not typically considered directory information and may be considered more sensitive or private. Therefore, it would not be included in directory information.

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25.

You receive a phone call asking to verify (A) that a currently enrolled student: attends your institution, (B) what his address was at the time of attendance, (C) his date of birth, and (D) his GPA. According to FERPA, you can verify all of these EXCEPT the student's __________.
- A.
  
  Attendance at the institution
- B.
  
  Address during the time of attendance
- C.
  
  Date of birth
- D.
  
  GPA
Correct Answer
D. GPA

Explanation
According to FERPA (Family Educational Rights and Privacy Act), educational institutions are allowed to disclose information about a student's attendance at the institution, their address during the time of attendance, and their date of birth. However, they are not allowed to disclose a student's GPA without the student's consent. Therefore, the correct answer is GPA.

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26.

A faculty member asks one of your staff for the names of all of the graduates in his program since its beginning in 1980. Which of the following statements is true?
- A.
  
  The faculty member can legally obtain this information under FERPA as long as he has written permission from the dean (or designee).
- B.
  
  The faculty member cannot legally obtain this information since it is excluded from FERPA.
- C.
  
  The faculty member must provide a valid reason for obtaining the information.
- D.
  
  The faculty member is not entitled to all of the information since FERPA does not permit release of this information on students not currently attending the institution.
Correct Answer
C. The faculty member must provide a valid reason for obtaining the information.

Explanation
The correct answer is that the faculty member must provide a valid reason for obtaining the information. This is because FERPA (Family Educational Rights and Privacy Act) protects the privacy of student education records and restricts the disclosure of such information without consent. While the faculty member may have a legitimate need for the information, they must still provide a valid reason to access it, and it is not automatically granted to them.

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27.

Question 26, (a faculty person requesting names of graduates), is an example of the exercise of:
- A.
  
  Legitimate educational interest
- B.
  
  Eminent domain
- C.
  
  Permissible exclusion
- D.
  
  Informational exclusivity
- E.
  
  Non-disclosure
Correct Answer
A. Legitimate educational interest

Explanation
The correct answer is "Legitimate educational interest." This term refers to situations where a faculty member or educational institution has a valid reason to access and use certain student information. In this case, the faculty person is requesting names of graduates, which is likely for a legitimate educational purpose such as sending out graduation announcements or maintaining records.

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28.

FERPA requires institutions to obtain which of the following from the student before releasing any directory information?
- A.
  
  Written permission
- B.
  
  Verbal permission
- C.
  
  Certified permission
- D.
  
  Consensual permission
- E.
  
  None of the above
Correct Answer
E. None of the above

Explanation
The correct answer is "None of the above." FERPA, the Family Educational Rights and Privacy Act, requires institutions to obtain the student's consent before releasing any directory information. However, FERPA does not specify the form of consent required, so it does not necessarily have to be written, verbal, certified, or consensual. Therefore, none of the options provided are correct.

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29.

A transcript request form completed by a student ____________________________.
- A.
  
  Must be kept by the institution indefinitely
- B.
  
  Does not have to be kept by the institution for any period of time
- C.
  
  Does not have to be kept by the institution for more than one year from the date of the request
- D.
  
  Must be kept by the institution if the transcript is sent to a third party, which the student has identified in the transcript request
Correct Answer
B. Does not have to be kept by the institution for any period of time

Explanation
The correct answer states that a transcript request form completed by a student does not have to be kept by the institution for any period of time. This means that once the institution has processed the transcript request and provided the transcript to the student or any third party identified by the student, they are not required to retain the request form.

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30.

"Legitimate educational interest" refers to which of the options below?
- A.
  
  A school official's need to review a student's education records
- B.
  
  A student's right to review his or her education records
- C.
  
  The need to provide education records in child custody cases
- D.
  
  The delegation of authority to the trustees to determine an educational records policy for the institution
Correct Answer
A. A school official's need to review a student's education records

Explanation
"Legitimate educational interest" refers to a school official's need to review a student's education records. This means that the school official has a valid reason or purpose for accessing the student's records, such as for educational planning, assessment, or support. It ensures that student information is accessed only by authorized individuals who require it for legitimate educational purposes, safeguarding the privacy and confidentiality of the student's records.

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31.

As defined in FERPA, "legitimate educational interest" refers to which of the following options?
- A.
  
  A faculty member's need to provide feedback to students in the form of grades/evaluations
- B.
  
  The need of the Director of Records and Advisement to obtain education record information from faculty to produce a student's transcript
- C.
  
  A school official's right to obtain information only about students he is advising or teaching during the current year
- D.
  
  A school official's need to review student education record information to fulfill a responsibility as part of his or her contract
Correct Answer
D. A school official's need to review student education record information to fulfill a responsibility as part of his or her contract

Explanation
The correct answer is "A school official's need to review student education record information to fulfill a responsibility as part of his or her contract." This option aligns with the definition of "legitimate educational interest" as stated in FERPA, which allows school officials to access student records if they have a contractual obligation to do so. This could include responsibilities such as providing support or services to students, maintaining educational records, or fulfilling administrative duties.

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32.

Which of the following would not be acceptable under FERPA?
- A.
  
  Releasing the title of a congressman's degree to the local newspaper
- B.
  
  The provost having access to all students' education records
- C.
  
  Notifying students of their FERPA rights via the student handbook
- D.
  
  A faculty member announcing to his class that they can pick up their graded term papers from the chair outside his office
Correct Answer
D. A faculty member announcing to his class that they can pick up their graded term papers from the chair outside his office

Explanation
The correct answer is a faculty member announcing to his class that they can pick up their graded term papers from the chair outside his office. This would not be acceptable under FERPA because it violates the privacy of the students' education records. FERPA protects the privacy of students' education records and prohibits the disclosure of personally identifiable information without the student's consent. Releasing the title of a congressman's degree to the local newspaper, the provost having access to all students' education records, and notifying students of their FERPA rights via the student handbook are all acceptable under FERPA as they do not violate the privacy of students' education records.

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33.

"School official" is to "legitimate educational interest" as "student" is to _________________.
- A.
  
  Handbook
- B.
  
  Directory information
- C.
  
  Faculty
- D.
  
  Social Security Number (SSN)
Correct Answer
B. Directory information

Explanation
The relationship between "school official" and "legitimate educational interest" suggests that a school official has a legitimate reason or need to access certain information. Similarly, a "student" would have a need or reason to access certain information about their school or classmates. "Directory information" is a type of information that is typically available to students, such as names, contact information, and class schedules. Therefore, "directory information" is the most appropriate choice to complete the analogy.

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34.

According to FERPA, students may request that institutions not disclose which of the following about them?
- A.
  
  Directory information
- B.
  
  Non-directory information
- C.
  
  Both directory information and non-directory information
- D.
  
  Incidental information
- E.
  
  Education record information
Correct Answer
A. Directory information

Explanation
According to FERPA, students may request that institutions not disclose directory information about them. Directory information includes personal details such as name, address, phone number, email, and enrollment status. This allows students to have control over the dissemination of their personal information and maintain their privacy. Non-directory information, on the other hand, refers to sensitive data that is protected by FERPA and cannot be disclosed without the student's consent. Incidental information and education record information are not specifically mentioned in relation to FERPA's disclosure restrictions.

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35.

At the K-12 level, parents _________________________.
- A.
  
  Have the same FERPA rights given to students attending an institution of higher education
- B.
  
  Cannot review their child's records without first receiving permission from their child
- C.
  
  Have no FERPA rights since FERPA applies only to higher education
- D.
  
  Can only review test scores of their children
Correct Answer
A. Have the same FERPA rights given to students attending an institution of higher education

Explanation
At the K-12 level, parents have the same FERPA rights given to students attending an institution of higher education. This means that parents have the right to access and review their child's educational records, including grades, attendance records, and disciplinary records. They also have the right to request that any inaccurate or misleading information in their child's records be corrected. FERPA ensures that parents have the ability to stay informed and involved in their child's education.

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36.

Which of the following is not an "education record" under FERPA?
- A.
  
  A student's traffic violation
- B.
  
  A student's term paper
- C.
  
  A student's email address
- D.
  
  The soccer team's roster showing home town, height, weight, and current class of team members
- E.
  
  A work-study student's work record
Correct Answer
A. A student's traffic violation

Explanation
A student's traffic violation is not considered an "education record" under FERPA because it does not pertain to the student's academic performance or educational information. FERPA defines education records as those that are directly related to a student and maintained by an educational institution. Traffic violations are typically handled by law enforcement agencies and are not part of a student's educational record.

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37.

At the undergraduate level, FERPA states that parents ___________________________.
- A.
  
  Have the same rights of access and review as their child
- B.
  
  Can see their child's records only after receiving permission from the dean of students (or designee)
- C.
  
  May receive tuition bills for their child sent directly to them from the institution
- D.
  
  May review their child's grades if they can prove that the student is legally their dependent
Correct Answer
D. May review their child's grades if they can prove that the student is legally their dependent

Explanation
FERPA, at the undergraduate level, grants parents the right to review their child's grades if they can provide evidence that they are legally the dependent of the student. This means that parents have the ability to access and review their child's academic performance if they can establish their legal relationship as a dependent.

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38.

FERPA rights:
- A.
  
  Pass from parents to student when the student attains the age of 18
- B.
  
  Pass from parents to student when the student begins attending an institution of higher education
- C.
  
  Apply only to students attending institutions of higher education
- D.
  
  A and B only
- E.
  
  A and C only
Correct Answer
D. A and B only

Explanation
FERPA rights pass from parents to students when the student attains the age of 18 and when the student begins attending an institution of higher education. This means that once a student turns 18 or starts attending college, their parents no longer have automatic access to their educational records and the student gains control over their own information. This ensures that students have privacy and control over their academic records, allowing them to make decisions about who can access their information.

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39.

"Parent" is to "eligible student" as "K-12" is to ________________.
- A.
  
  College
- B.
  
  Legitimate educational interest
- C.
  
  FERPA
- D.
  
  Personally identifiable
- E.
  
  K-9
Correct Answer
A. College

Explanation
The analogy here is that "parent" is related to "eligible student" in the same way as "K-12" is related to "college". In both cases, the first term represents a stage or level of education, and the second term represents the next stage or level. Just as a parent is connected to an eligible student, K-12 education is connected to college education. Therefore, the correct answer is "college".

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40.

The FERPA rights of a student begin ___________________.
- A.
  
  When the application for admission is received
- B.
  
  When the student is formally admitted
- C.
  
  When the student pays his first tuition bill
- D.
  
  When the student is "in attendance" as defined by the institution
Correct Answer
D. When the student is "in attendance" as defined by the institution

Explanation
The FERPA rights of a student begin when the student is "in attendance" as defined by the institution. This means that the student must be officially enrolled and attending classes at the institution for their FERPA rights to take effect. The other options, such as when the application for admission is received or when the student pays their first tuition bill, are not accurate because they do not indicate when the student is actually attending the institution.

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41.

An education record is which of the following choices?
- A.
  
  A list of names of students in a class
- B.
  
  A copy of a student's SAT scores in his or her file
- C.
  
  An electronic notation of a grade in a class recorded by an instructor
- D.
  
  A recommendation of a professor that is kept in the professor's file only and not shared with anyone
- E.
  
  All of the above
Correct Answer
E. All of the above

Explanation
An education record refers to any document or information that is directly related to a student and maintained by an educational institution. This includes a list of names of students in a class, a copy of a student's SAT scores in their file, an electronic notation of a grade in a class recorded by an instructor, and even a recommendation of a professor that is kept in the professor's file. Therefore, all of the given choices are examples of an education record.

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42.

To be an "education record," a piece of information must be which of the following?
- A.
  
  Personally identifiable to a student
- B.
  
  Maintained by the institution
- C.
  
  Kept in Records and Advisement
- D.
  
  A and B only
- E.
  
  A, B, and C only
Correct Answer
D. A and B only

Explanation
An "education record" refers to a piece of information that is both personally identifiable to a student and maintained by the institution. This means that the information must directly relate to a specific student and be under the control of the educational institution. The option "A and B only" correctly captures these requirements, as it includes both personally identifiable information and the institution's responsibility for maintaining the record. The option "A, B, and C only" is incorrect because "C" is not a necessary criterion for an education record.

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43.

FERPA _________________________________________.
- A.
  
  Permits institutions, through the "implied consent" rule, to disclose non-directory information about a student if the student has publicly disclosed non-directory information about himself
- B.
  
  Permits disclosure of non-directory information to the press based on the Privacy Act
- C.
  
  Permits disclosure of non-directory information to other school officials through the "implied consent" rule
- D.
  
  Permits disclosure of non-directory information to a representative of an insurance company who has been designated by the institution to recommend a new student health insurance policy
Correct Answer
D. Permits disclosure of non-directory information to a representative of an insurance company who has been designated by the institution to recommend a new student health insurance policy
44.

Which of the following is required from students by FERPA before releasing information about them?
- A.
  
  Verbal consent to release the information
- B.
  
  Written permission, unless the release is covered by any exception listed in FERPA
- C.
  
  Verbal consent from the student's advisor
- D.
  
  Written consent from the parents of a dependent student
Correct Answer
B. Written permission, unless the release is covered by any exception listed in FERPA

Explanation
FERPA (Family Educational Rights and Privacy Act) requires written permission from students before releasing their information, unless the release falls under any exception listed in FERPA. This means that in most cases, students must provide written consent for their information to be released. However, there are certain circumstances where information can be released without written permission, as long as it falls within the exceptions outlined by FERPA.

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45.

Institutions may release information to parents:
- A.
  
  By obtaining the student's written permission
- B.
  
  By having the parents establish the student's dependency according to the IRS Code of 1986
- C.
  
  Through a legally issued subpoena
- D.
  
  All of the above
- E.
  
  A and B only
Correct Answer
D. All of the above

Explanation
Institutions may release information to parents by obtaining the student's written permission, by having the parents establish the student's dependency according to the IRS Code of 1986, or through a legally issued subpoena. This means that all of the options mentioned (obtaining written permission, establishing dependency, and subpoena) are valid ways for institutions to release information to parents.

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46.

Records of disclosures of student information must be kept for requests from and released to:
- A.
  
  Students for their own use
- B.
  
  School officials
- C.
  
  Members of the Board of Trustees
- D.
  
  Work-study students who have a need to access other students' records as a result of their employment in an office of the institution
- E.
  
  None of the above
Correct Answer
E. None of the above

Explanation
The correct answer is "None of the above" because the question asks about the records of disclosures of student information, and none of the options provided (students, school officials, members of the Board of Trustees, work-study students) are the correct recipients for these records. The question implies that there are other specific individuals or entities to whom these records should be kept for requests from and released to, but they are not listed as options.

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47.

FERPA applies to the following educational institutions:
- A.
  
  Public
- B.
  
  Private
- C.
  
  Religious
- D.
  
  Public and private
Correct Answer
D. Public and private

Explanation
FERPA, the Family Educational Rights and Privacy Act, is a federal law that protects the privacy of student education records. It applies to both public and private educational institutions, ensuring that students' personal information is kept confidential. This includes schools at all levels, from elementary to post-secondary education. FERPA grants parents certain rights regarding their children's education records and limits the disclosure of these records without parental consent. By applying to both public and private institutions, FERPA ensures that all students' privacy is protected regardless of the type of educational institution they attend.

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48.

In publishing a student directory that includes students' home addresses, is the institution in violation of FERPA?
- A.
  
  Yes
- B.
  
  No
- C.
  
  Only if the students' home addresses are not designated as directory information, or if the institution has not obtained each student's written permission to include it in the student directory
Correct Answer
C. Only if the students' home addresses are not designated as directory information, or if the institution has not obtained each student's written permission to include it in the student directory

Explanation
The institution would be in violation of FERPA if the students' home addresses are not designated as directory information or if the institution has not obtained each student's written permission to include it in the student directory. FERPA protects the privacy of students' educational records and prohibits the disclosure of personally identifiable information without consent. Therefore, if the institution includes home addresses without proper designation or consent, it would be a violation of FERPA.

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49.

Upon receiving a subpoena, you must do which of the following?
- A.
  
  Notify the student in all cases that you have received the subpoena
- B.
  
  Determine if the subpoena has jurisdiction over your institution before complying
- C.
  
  Notify the server of the subpoena that you will comply within ten working days
- D.
  
  Notify the student's parents that you have received it
Correct Answer
B. Determine if the subpoena has jurisdiction over your institution before complying

Explanation
Upon receiving a subpoena, it is important to determine if the subpoena has jurisdiction over your institution before complying. This is because the jurisdiction of the subpoena determines whether or not you are legally obligated to comply with it. By assessing the jurisdiction, you can ensure that you are following the appropriate legal procedures and protecting the rights of your institution and the individuals involved.

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50.

A student has the right to review which of the following information about him or her that is maintained by the institution?
- A.
  
  Parental financial information
- B.
  
  Letters of recommendation
- C.
  
  Law enforcement unit records
- D.
  
  Admissions records related to the denial of his application into another college of the institution
- E.
  
  All of the above
Correct Answer
B. Letters of recommendation

Explanation
A student has the right to review letters of recommendation that are maintained by the institution. This is because letters of recommendation are considered part of the student's educational records and fall under the protection of the Family Educational Rights and Privacy Act (FERPA). FERPA grants students the right to access and review their educational records, which includes letters of recommendation.

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FERPA Quiz

True or False: A student's degree can be confirmed to some external (outside of your university) source without first obtaining the permission of the student as long as "degree" is identified by the institution as directory information.

True or False: A student has a right to inspect information in his or her file.

True or False: It is permissible for a professor to post student grades on an office door if only a student's Social Security number or student ID number is used.

True or False: The Director of Records may release information about a student without the student's written permission upon receipt of a subpoena.

True or False: It is possible for parents to obtain confidential information from their student's academic record.

True or False: Your university must annually notify students of their rights under FERPA.

True or False: In a legal separation or divorce situation, biological parents have equal standing with custodial parents to gain access to the student's education records.

True or False: Faculty have a right to inspect the education records of any student attending your institution without giving a reason.

True or False: Student representatives on committees (e.g., honors, curriculum, etc.) may have the right to see other students' education records during the deliberations of that committee.

True or False: An institution which designates certain items as "directory information" must give students the opportunity to decline to have any of that information so designated.

True or False: It is permissible to distribute graded examinations by placing them on a table for students to pick up after class.

True or False: Email addresses can be considered directory information.

True or False: "Student recruiting information" under the Solomon Amendment is the same as "directory information" under FERPA.

True or False: Former students of an institution of higher education have the right to request that their education records not be disclosed, and the institution must comply.

True or False: Currently attending students of an institution of higher education have the right under FERPA to request that all of their education records not be disclosed, and the institution must comply.

True or False: A student's written permission is required before an institution releases information to a national research organization conducting a study on the advantages and disadvantages of selective admissions.

True or False: An institution must release to anyone upon request any information identified as directory information by the institution.

True or False: Grades may be released to a student's employer without the student's written permission if it has been determined that the employer will reimburse the student/employee for any grade of "C" or better.

True or False: It is permissible for an employment agency not connected with your institution to share a student's transcript with a prospective employer as long as the student has given written permission to the institution to provide the transcript to the employment agency.

True or False: A former student has the same right to inspect and review his record as a student currently attending the institution.

An institution must permit a student to review his records within how many days from the day the student requests the review?

Which of the following is not identified in the original FERPA (the Act) as being an example of "directory information"?

Directory information may include all of the following EXCEPT the student's _______________.

You receive a phone call asking to verify (A) that a currently enrolled student: attends your institution, (B) what his address was at the time of attendance, (C) his date of birth, and (D) his GPA. According to FERPA, you can verify all of these EXCEPT the student's __________.

A faculty member asks one of your staff for the names of all of the graduates in his program since its beginning in 1980. Which of the following statements is true?

Question 26, (a faculty person requesting names of graduates), is an example of the exercise of:

FERPA requires institutions to obtain which of the following from the student before releasing any directory information?

A transcript request form completed by a student ____________________________.

"Legitimate educational interest" refers to which of the options below?

As defined in FERPA, "legitimate educational interest" refers to which of the following options?

Which of the following would not be acceptable under FERPA?

"School official" is to "legitimate educational interest" as "student" is to _________________.

According to FERPA, students may request that institutions not disclose which of the following about them?

At the K-12 level, parents _________________________.

Which of the following is not an "education record" under FERPA?

At the undergraduate level, FERPA states that parents ___________________________.

FERPA rights:

"Parent" is to "eligible student" as "K-12" is to ________________.

The FERPA rights of a student begin ___________________.

An education record is which of the following choices?

To be an "education record," a piece of information must be which of the following?

FERPA _________________________________________.

Which of the following is required from students by FERPA before releasing information about them?

Institutions may release information to parents:

Records of disclosures of student information must be kept for requests from and released to:

FERPA applies to the following educational institutions:

In publishing a student directory that includes students' home addresses, is the institution in violation of FERPA?

Upon receiving a subpoena, you must do which of the following?

A student has the right to review which of the following information about him or her that is maintained by the institution?