Club Secretary Certification Test
- 1.Which of the following is NOT a primary responsibility of the Club Secretary:
- A.
Maintain an accurate membership roster
- B.
Handle, organize and file all club correspondences
- C.
Order club supplies
- D.
File appropriate tax forms each year
- 2.As Secretary you should record and report minutes. Minutes should be reported in full detail instead of concise with only the facts presented.
- A.
True
- B.
False
- 3.Minutes of the meeting should clearly indicate:
- A.
The type of meeting – board, general or club
- B.
The date, time and place the meeting was held
- C.
The name of the presiding officer or chairperson
- D.
All of the above
- 4.The names of members attending should always be listed except at larger meetings were names are not necessary (except presiding officers or chairperson).
- A.
True
- B.
False
- 5.Motions and amendments should:
- A.
A. Be clearly stated
- B.
B. It should be indicated as to whether it was carried or lost
- C.
C. Names should be recorded of those individuals who made the motions and those who seconded them.
- D.
D. All of the above
- E.
Only A & B
- 6.If any business is reopened at subsequent meetings, the original minutes must not be altered.
- A.
True
- B.
False
- 7.Minutes should be :
- A.
Handwritten not typed
- B.
Distributed to the members after the meeting
- C.
Read at the meeting by the Secretary
- D.
None of the above
- E.
All of the above
- 8.The first item of business at the meeting is to accept or confirm the minutes of the previous meeting:
- A.
True
- B.
False
- 9.As Secretary one of your most important responsibilities is reporting:
- A.
A. Club membership address changes
- B.
B. Additions and deletions
- C.
C. Delinquent dues
- D.
D. New club officers
- E.
E. All of the above
- F.
F. A,B & D only
- G.
G. A & B only
- 10.When submitting an addition form to Civitan International you must include payment of:
- A.
$18.50 per addition
- B.
$15.00 per addition
- C.
$16.00 per addition plus $3.50 for liability insurance = $19.50
- D.
None of the above
- 11.A member may be reinstated or transferred by
- A.
Using the lower portion of the addition form
- B.
Using the lower portion of the deletion form
- C.
By memo on club stationary to Civitan International
- D.
None of the above
- 12.The cost to reinstate a member is
- A.
$2.50
- B.
$5.00
- C.
$8.50
- D.
There is no charge
- 13.The cost to transfer a member is
- A.
$2.50
- B.
$5.00
- C.
$7.50
- D.
There is no charge
- 14.When a member is deleted the official date of the deletion is
- A.
The date of the deletion form
- B.
The post mark date if mailed
- C.
The official date on an email or fax
- D.
The date it is processed at Civitan International
- 15.A name or address for a member may be changed by
- A.
Completing the lower portion of the addition form
- B.
Completing the lower portion of the deletion form
- C.
Completing the change of name or address form
- D.
By memo on club stationary to Civitan International
- 16.A new slate of club officers should be reported to Civitan International
- A.
August 1
- B.
June 1
- C.
October 1
- D.
July 1
- E.
None of the above
- 17.Which of the following is your responsibility as Secretary
- A.
A. Sorting the mail on a regular basis
- B.
B. Recording all correspondence received on a detailed journal
- C.
C. Meeting with the club President to discuss items that should be handled at the next club meeting
- D.
D. A & B only
- E.
E. All of the above
- 18.At club meetings the Secretary should read all pieces of correspondence so the membership is informed.
- A.
True
- B.
False
- 19.As Secretary you are responsibility for ordering all supplies from the Civitan Supply House for your club. The Supply House needs a lead time for shipping of ______________on some items, so plan ahead
- A.
One week
- B.
Six weeks
- C.
Two to four weeks
- D.
Five days
- 20.In order to be certified as a club Secretary you must complete and submit the certification test located in this section.
- A.
True
- B.
False
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