Club Secretary Certification Test

20 Questions | Total Attempts: 2225

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Club Secretary Certification Test

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Questions and Answers
  • 1. 
    Which of the following is NOT a primary responsibility of the Club Secretary:
    • A. 

      Maintain an accurate membership roster

    • B. 

      Handle, organize and file all club correspondences

    • C. 

      Order club supplies

    • D. 

      File appropriate tax forms each year

  • 2. 
    As Secretary you should record and report minutes.  Minutes should be reported in full detail instead of concise with only the facts presented.
    • A. 

      True

    • B. 

      False

  • 3. 
    Minutes of the meeting should clearly indicate:
    • A. 

      The type of meeting – board, general or club

    • B. 

      The date, time and place the meeting was held

    • C. 

      The name of the presiding officer or chairperson

    • D. 

      All of the above

  • 4. 
    The names of members attending should always be listed except at larger meetings were names are not necessary (except presiding officers or chairperson).
    • A. 

      True

    • B. 

      False

  • 5. 
    Motions and amendments should:
    • A. 

      A. Be clearly stated

    • B. 

      B. It should be indicated as to whether it was carried or lost

    • C. 

      C. Names should be recorded of those individuals who made the motions and those who seconded them.

    • D. 

      D. All of the above

    • E. 

      Only A & B

  • 6. 
    If any business is reopened at subsequent meetings, the original minutes must not be altered.
    • A. 

      True

    • B. 

      False

  • 7. 
    Minutes should be :
    • A. 

      Handwritten not typed

    • B. 

      Distributed to the members after the meeting

    • C. 

      Read at the meeting by the Secretary

    • D. 

      None of the above

    • E. 

      All of the above

  • 8. 
    The first item of business at the meeting is to accept or confirm the minutes of the previous meeting:
    • A. 

      True

    • B. 

      False

  • 9. 
    As Secretary one of your most important responsibilities is reporting:
    • A. 

      A. Club membership address changes

    • B. 

      B. Additions and deletions

    • C. 

      C. Delinquent dues

    • D. 

      D. New club officers

    • E. 

      E. All of the above

    • F. 

      F. A,B & D only

    • G. 

      G. A & B only

  • 10. 
    When submitting an addition form to Civitan International you must include payment of:
    • A. 

      $18.50 per addition

    • B. 

      $15.00 per addition

    • C. 

      $16.00 per addition plus $3.50 for liability insurance = $19.50

    • D. 

      None of the above

  • 11. 
    A member may be reinstated or transferred by
    • A. 

      Using the lower portion of the addition form

    • B. 

      Using the lower portion of the deletion form

    • C. 

      By memo on club stationary to Civitan International

    • D. 

      None of the above

  • 12. 
    The cost to reinstate  a member is  
    • A. 

      $2.50

    • B. 

      $5.00

    • C. 

      $8.50

    • D. 

      There is no charge

  • 13. 
    The cost to transfer a member is
    • A. 

      $2.50

    • B. 

      $5.00

    • C. 

      $7.50

    • D. 

      There is no charge

  • 14. 
    When a member is deleted the official date of the deletion is
    • A. 

      The date of the deletion form

    • B. 

      The post mark date if mailed

    • C. 

      The official date on an email or fax

    • D. 

      The date it is processed at Civitan International

  • 15. 
    A name or address for a member may be changed by 
    • A. 

      Completing the lower portion of the addition form

    • B. 

      Completing the lower portion of the deletion form

    • C. 

      Completing the change of name or address form

    • D. 

      By memo on club stationary to Civitan International

  • 16. 
    A new slate of club officers should be reported to Civitan International
    • A. 

      August 1

    • B. 

      June 1

    • C. 

      October 1

    • D. 

      July 1

    • E. 

      None of the above

  • 17. 
    Which of the following is your responsibility as Secretary
    • A. 

      A. Sorting the mail on a regular basis

    • B. 

      B. Recording all correspondence received on a detailed journal

    • C. 

      C. Meeting with the club President to discuss items that should be handled at the next club meeting

    • D. 

      D. A & B only

    • E. 

      E. All of the above

  • 18. 
    At club meetings the Secretary should read all pieces of correspondence so the membership is informed.
    • A. 

      True

    • B. 

      False

  • 19. 
    As Secretary you are responsibility for ordering all supplies from the Civitan Supply House for your club. The Supply House needs a lead time for shipping of ______________on some items, so plan ahead
    • A. 

      One week

    • B. 

      Six weeks

    • C. 

      Two to four weeks

    • D. 

      Five days

  • 20. 
    In order to be certified as a club Secretary you must complete and submit the certification test located in this section.  
    • A. 

      True

    • B. 

      False