Office Productivity Tools 2
Office productivity is made possible by having the right people and equipment all working in harmony. The quiz below assesses your knowledge on the office productivity tools. See how much you know. All the best.
Questions and Answers
- 1.
This is very usefull when creating presentations in self-running demonstrations, product presentations and conference information distribution.
- A.
Slide Show Effect
- B.
Slide Master
- C.
On-Screen Navigation
- D.
Slide Transition
Correct Answer
A. Slide Show EffectExplanation
The slide show effect refers to the visual transition or animation that occurs when moving from one slide to another during a presentation. It enhances the overall presentation by adding a professional and dynamic touch. This feature is particularly useful when creating self-running demonstrations, product presentations, and distributing conference information as it engages the audience and keeps their attention focused on the content being presented.Rate this question:
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- 2.
It allows you to show a sequence of topics one at a time.
- A.
Object
- B.
Slide
- C.
Animation
- D.
Text
Correct Answer
C. AnimationExplanation
Animation is the correct answer because it is a feature that enables the presenter to display a series of topics or content one at a time on a slide. This can be useful for controlling the flow of information and keeping the audience engaged by revealing information gradually.Rate this question:
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- 3.
It is a task pane lets you create animation effects for individual objects within slide.
- A.
Add Effects
- B.
Custom Animation
- C.
Slide Show Timing
- D.
Dimming Objects
Correct Answer
B. Custom AnimationExplanation
The correct answer is "Custom Animation". The task pane allows users to create animation effects for individual objects within a slide. This feature enables users to add various animation effects, such as entrance, exit, emphasis, and motion paths, to specific objects on the slide. By using the Custom Animation task pane, users can enhance their presentations by adding dynamic and engaging visual effects to their slides.Rate this question:
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- 4.
These are music or sounds inserted in a slide in a presentation to add attraction.
- A.
Sound Files
- B.
Animation Files
- C.
Video Files
- D.
Multimedia Files
Correct Answer
A. Sound FilesExplanation
Sound files are audio files that can be inserted into a slide in a presentation to add attraction. These files can include background music, sound effects, or recorded voiceovers. By incorporating sound files, presenters can enhance the overall multimedia experience and engage their audience on a different sensory level. Sound files can be used to create a more dynamic and immersive presentation, making it more memorable and impactful.Rate this question:
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- 5.
These are types of video files supported by PowerPoint, except
- A.
QuickTime
- B.
MPEG
- C.
AVI
- D.
WAV
Correct Answer
D. WAVExplanation
WAV is not a type of video file supported by PowerPoint. WAV is an audio file format commonly used for storing high-quality, uncompressed audio. PowerPoint supports video file formats such as QuickTime, MPEG, and AVI for embedding videos into presentations. However, WAV files can be inserted into PowerPoint as audio files for background music or sound effects.Rate this question:
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- 6.
It is similar to the hyperlink in the Internet.
- A.
Links
- B.
HyperLinks
- C.
Marquee
- D.
Address
Correct Answer
B. HyperLinksExplanation
Hyperlinks are similar to the hyperlink in the Internet. They are used to connect different web pages or sections within a web page, allowing users to navigate and access information easily by clicking on the link. Hyperlinks are commonly used in websites, documents, and other digital platforms to provide a seamless browsing experience and facilitate the sharing of information.Rate this question:
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- 7.
What button will serves as hyperlinks which link you to the identified slides or directs to another location?
- A.
Action Button
- B.
Home Button
- C.
Previous Button
- D.
Beginning Button
Correct Answer
A. Action ButtonExplanation
Action buttons in PowerPoint serve as hyperlinks that can link you to identified slides or direct you to another location. These buttons are customizable and can be placed on any slide. When clicked, they can take you to a specific slide within the presentation or even to a different file or website. They are commonly used for navigation purposes or to create interactive presentations.Rate this question:
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- 8.
What feature of PowerPoint presentation that always dislays in Slide Show mode when opened, similar toan executable file that automatically runs?
- A.
Animation Show
- B.
Flash Show
- C.
Powerpoint Show
- D.
Slide Show
Correct Answer
C. Powerpoint ShowExplanation
In Slide Show mode, a PowerPoint presentation is displayed similarly to an executable file that automatically runs. This means that when the PowerPoint Show is opened, it immediately starts running the presentation in full-screen mode, without the need for manual navigation or interaction. This feature allows for a seamless and automated presentation experience.Rate this question:
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- 9.
What feature of powerpoint lets you insert more images and use different images per slide in the presentation?
- A.
Photo Frame
- B.
Photo Gallery
- C.
Photo Album
- D.
Photo Slide
Correct Answer
C. Photo AlbumExplanation
The feature in PowerPoint that allows users to insert more images and use different images per slide in a presentation is called the Photo Album feature. This feature enables users to easily create a collection of images and customize how they are displayed in the presentation. Users can add multiple images to the album, arrange their order, and apply various layouts and styles to enhance the visual appeal of the presentation.Rate this question:
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- 10.
PowerPoint Show file feature is limited to some operating system such as Windows which allows renaming of file extensions.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The statement is true because the PowerPoint Show file feature is indeed limited to certain operating systems, such as Windows. This feature allows users to save their PowerPoint presentations with a .ppsx file extension, which is specifically designed for running the presentation in a slideshow format. Renaming the file extension is a common practice among users to differentiate between regular PowerPoint files and PowerPoint Show files. However, it is important to note that this feature may not be available or compatible with other operating systems.Rate this question:
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- 11.
Captions are also provided by Photo Album feature wherein it adopts the image's filename if it were not modified.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The given statement is true. The photo album feature automatically generates captions for images by adopting the image's filename if it has not been modified. This means that if the filename of an image remains unchanged, it will be used as the caption for that image in the photo album.Rate this question:
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- 12.
Handouts are hardcopies of your presentation distributed to the audiences for their references.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
Handouts are indeed hardcopies of a presentation that are distributed to the audiences for their references. They serve as a helpful tool for the audience to follow along with the presentation and take notes. Handouts typically contain key points, visuals, and additional information that can enhance the understanding of the presentation material. By providing handouts, presenters can ensure that the audience has a tangible resource to refer back to even after the presentation is over.Rate this question:
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- 13.
You can define formatting for all notes pages by modifying its elements, such as, image, header, and footer, date, and time, page number, as well as the color scheme.
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The statement is true because in PowerPoint, you have the ability to customize the formatting of all notes pages. This includes modifying elements such as images, headers, footers, dates, times, page numbers, and even the color scheme. This allows users to have consistent formatting throughout their presentation, including the notes pages.Rate this question:
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- 14.
The notes pane is located at the upper left side of the slide pane with a horizontal panel labeled with "Click to add notes".
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
The notes pane is located below the slide pane with a horizontal panel labeled with "Click to add notes".Rate this question:
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- 15.
What feature of the PowerPoint lets you run through the presentation so that you will know how long it will take to display each slide?
- A.
Timing
- B.
Slide Show Timing
- C.
Rehearsing Timing
- D.
Rehearsing
Correct Answer
C. Rehearsing TimingExplanation
The feature of PowerPoint that lets you run through the presentation to know how long it will take to display each slide is "Rehearsing Timing". This feature allows you to practice the presentation and record the time it takes for each slide to appear, giving you an idea of the overall duration of the presentation.Rate this question:
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- 16.
Choose the three pens used in PowerPoint.
- A.
Ballpoint Pen
- B.
Felt Tip Pen
- C.
Highlighter
- D.
Pointer
Correct Answer(s)
A. Ballpoint Pen
B. Felt Tip Pen
C. HighlighterExplanation
The question asks for three pens used in PowerPoint. The answer choices provided are Ballpoint Pen, Felt Tip Pen, and Highlighter. These are all commonly used pens in PowerPoint presentations for drawing, highlighting, and annotating slides. The Pointer is not a pen but a tool used to point at objects on the screen during a presentation. Therefore, the correct answer is Ballpoint Pen, Felt Tip Pen, and Highlighter.Rate this question:
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- 17.
Which of the following is used to find contact by simply entering the name of the person in the box?
- A.
Search Engine
- B.
Search Address Book
- C.
Address Book
- D.
Find Contact
Correct Answer
B. Search Address BookExplanation
The correct answer is "Search Address Book". This option is used to find contact information by simply entering the name of the person in the search box. It suggests that there is an address book or contact list available, and the search function allows users to easily locate specific contacts by their names.Rate this question:
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- 18.
What window identifies the number of days in the calendar to be viewed?
- A.
Calendar
- B.
Days Today
- C.
Task
- D.
Outlook Today
Correct Answer
A. CalendarExplanation
The window that identifies the number of days in the calendar to be viewed is the "Calendar" window. This window allows users to select the specific number of days they want to view in their calendar, whether it is a day, week, month, or any other custom time frame.Rate this question:
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- 19.
Which of the following is the shortcut key of Spelling and Grammar?
- A.
F6 Key
- B.
F7 Key
- C.
F1 Key
- D.
CTR+7 Key
Correct Answer
B. F7 KeyExplanation
The F7 key is the shortcut key for Spelling and Grammar. This key is commonly used in word processing programs like Microsoft Word to quickly access the spelling and grammar check feature. By pressing F7, users can easily check their document for any spelling or grammatical errors and make necessary corrections.Rate this question:
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- 20.
Which program is very usefull in terms of managing emails and contacts and allows you to send and receive electronic mails?
- A.
Yahoo Mail
- B.
Google Mail
- C.
Outlook 2007
- D.
MSN
Correct Answer
C. Outlook 2007Explanation
Outlook 2007 is a program that is very useful in terms of managing emails and contacts and allows you to send and receive electronic mails. It is a popular email client developed by Microsoft and is widely used in professional settings. Outlook 2007 offers features such as organizing emails, creating and managing contacts, scheduling appointments and meetings, and integrating with other Microsoft Office applications. It provides a comprehensive solution for email management and communication needs.Rate this question:
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