Exp And Usd Training - Sept. 2014 - Day 3

1. Where does an end user add a Delegate? Profile > Expense settings > _________

An end user can add a delegate in the "Expense Delegates" section under the "Expense settings" option in their profile. This allows the user to assign someone else to handle their expenses on their behalf.

Explanation

An end user can add a delegate in the "Expense Delegates" section under the "Expense settings" option in their profile. This allows the user to assign someone else to handle their expenses on their behalf.

Submit

2. What is the path to verify the end user's confirmed banking account? Admin > Expense Tools > Payment Manager > Monitor Payees > __________

To verify the end user's confirmed banking account, the path is Admin > Expense Tools > Payment Manager > Monitor Payees > Employee Banking, employee banking.

Explanation

To verify the end user's confirmed banking account, the path is Admin > Expense Tools > Payment Manager > Monitor Payees > Employee Banking, employee banking.

Submit

3. All expense types must use the same Expense form.

True

False

This statement is false because different expense types may require different information or documentation. For example, a travel expense may require details such as flight tickets or hotel receipts, while a meal expense may require itemized receipts from restaurants. Therefore, it is not necessary for all expense types to use the same expense form.

Explanation

This statement is false because different expense types may require different information or documentation. For example, a travel expense may require details such as flight tickets or hotel receipts, while a meal expense may require itemized receipts from restaurants. Therefore, it is not necessary for all expense types to use the same expense form.

4. A delegate approver can approve a report that they created for someone else.

True

False

A delegate approver cannot approve a report that they created for someone else because the whole purpose of delegation is to allow someone else to act on your behalf. In this scenario, the delegate approver is only authorized to approve reports on behalf of the person they are delegated for, not for reports they created themselves.

Explanation

A delegate approver cannot approve a report that they created for someone else because the whole purpose of delegation is to allow someone else to act on your behalf. In this scenario, the delegate approver is only authorized to approve reports on behalf of the person they are delegated for, not for reports they created themselves.

5. If an end user calls and needs a new expense type added, the User Support Desk can do this for them.

True

False

The User Support Desk is not responsible for adding new expense types for end users. This task typically falls under the responsibility of the system administrator or someone with the appropriate permissions and access to the expense management system. Therefore, the statement is false.

Explanation

The User Support Desk is not responsible for adding new expense types for end users. This task typically falls under the responsibility of the system administrator or someone with the appropriate permissions and access to the expense management system. Therefore, the statement is false.

6. Alll active employees in a client site have the ability to change the error message of an audit rule.

True

False

Not all active employees in a client site have the ability to change the error message of an audit rule. The statement implies that every active employee on the client site has this ability, which is not true. It is likely that only specific individuals or roles within the organization have the authority to modify audit rule error messages.

Explanation

Not all active employees in a client site have the ability to change the error message of an audit rule. The statement implies that every active employee on the client site has this ability, which is not true. It is likely that only specific individuals or roles within the organization have the authority to modify audit rule error messages.

7. A warning exception in a report is indicated by what color icon?

Blue

Green

Red

Yellow

A warning exception in a report is indicated by a yellow color icon. This color is commonly associated with caution or warning signs, indicating that there may be an issue or potential problem that needs attention. Yellow is often used to highlight situations that are not critical or urgent but still require some level of attention or action. Therefore, in the context of a report, a yellow icon would likely indicate a warning exception that should be reviewed and addressed to prevent further complications.

Explanation

A warning exception in a report is indicated by a yellow color icon. This color is commonly associated with caution or warning signs, indicating that there may be an issue or potential problem that needs attention. Yellow is often used to highlight situations that are not critical or urgent but still require some level of attention or action. Therefore, in the context of a report, a yellow icon would likely indicate a warning exception that should be reviewed and addressed to prevent further complications.

8. Can audit rules limit the vendors to company preferred vendors?

Yes

No

Audit rules can indeed limit the vendors to company preferred vendors. Audit rules are a set of guidelines and regulations that govern the auditing process within an organization. These rules can be designed to ensure that only approved vendors, who meet certain criteria or standards set by the company, are allowed to do business with the company. By implementing audit rules, the company can control and restrict the vendor selection process, thereby limiting the vendors to only those that are preferred and trusted by the company.

Explanation

Audit rules can indeed limit the vendors to company preferred vendors. Audit rules are a set of guidelines and regulations that govern the auditing process within an organization. These rules can be designed to ensure that only approved vendors, who meet certain criteria or standards set by the company, are allowed to do business with the company. By implementing audit rules, the company can control and restrict the vendor selection process, thereby limiting the vendors to only those that are preferred and trusted by the company.

9. What causes the system to do a confirmation (penny test)?

Calling the bank

Report payment

User enters their banking for the first time.

The system does a confirmation (penny test) when the user enters their banking for the first time. This is a common practice to verify the user's bank account information and ensure that it is valid and accurate. By initiating a small transaction, such as depositing a penny, the system can confirm that the user has entered the correct banking details and that the account is active. This helps to prevent any potential errors or fraud in the payment process.

Explanation

The system does a confirmation (penny test) when the user enters their banking for the first time. This is a common practice to verify the user's bank account information and ensure that it is valid and accurate. By initiating a small transaction, such as depositing a penny, the system can confirm that the user has entered the correct banking details and that the account is active. This helps to prevent any potential errors or fraud in the payment process.

10. An end user gets an audit rule error; I (the USD agent) am allowed to turn the rule off to get the report to submit

True

False

The statement suggests that the USD agent is allowed to turn off the audit rule in order to submit the report. However, the correct answer is false. This implies that the USD agent does not have the authority or permission to disable the audit rule in order to submit the report.

Explanation

The statement suggests that the USD agent is allowed to turn off the audit rule in order to submit the report. However, the correct answer is false. This implies that the USD agent does not have the authority or permission to disable the audit rule in order to submit the report.

11. What type of form would contain a custom field called Airfare Class of Service?

Expense Entry Form

Attendee Form

Report Header Form

Employee Form

The custom field "Airfare Class of Service" suggests that the form is related to expenses, specifically for recording airfare expenses. Therefore, the most appropriate form to contain this field would be the Expense Entry Form, as it is designed to capture and record various types of expenses incurred by employees.

Explanation

The custom field "Airfare Class of Service" suggests that the form is related to expenses, specifically for recording airfare expenses. Therefore, the most appropriate form to contain this field would be the Expense Entry Form, as it is designed to capture and record various types of expenses incurred by employees.

12. What event would be recommended to trigger an exception when an end user has exceeded the airfare limit?

Entry Save

Report Save

Report Submit

Allocation Save

The event that would be recommended to trigger an exception when an end user has exceeded the airfare limit is "Entry Save". This event is likely to occur when the end user is entering or saving information related to the airfare. By triggering an exception during this event, the system can notify the end user that they have exceeded the limit and prevent them from proceeding further.

Explanation

The event that would be recommended to trigger an exception when an end user has exceeded the airfare limit is "Entry Save". This event is likely to occur when the end user is entering or saving information related to the airfare. By triggering an exception during this event, the system can notify the end user that they have exceeded the limit and prevent them from proceeding further.