Clean Desk Policy Exam

Explanation
The 5S of the Clean Desk Policy are Sort, Set in Order, Shine, Standardize, and Sustain the Discipline. These principles are used to maintain an organized and efficient workspace. Sorting involves removing unnecessary items and organizing the necessary ones. Setting in order means arranging items in a logical and accessible manner. Shining refers to keeping the workspace clean and free of dust and clutter. Standardizing involves creating a consistent system for organizing and maintaining the workspace. Finally, sustaining the discipline means consistently following the 5S principles to ensure a clean and organized desk.

Explanation
To practice Clean Desk Policy, you should email Pedro the details of the transaction. This ensures that the information is securely transmitted and only accessible by the intended recipient. It also helps maintain a clean and organized workspace by avoiding the need to physically post or write down the details. Additionally, emailing allows Pedro to easily refer back to the information whenever necessary.

Explanation
The correct answer is 1 week. This suggests that transaction records should be kept for a short period of time before being endorsed to the warehouse for safekeeping. Keeping records for only a week ensures that recent transactions are readily available for reference and analysis, while minimizing the storage space and resources required for long-term record-keeping.

Explanation
Placing jackets on the backrest of chairs instead of the desktop and placing documents in personal lockers are violations of the Clean Desk Policy. The Clean Desk Policy requires employees to keep their workspaces clean and free of clutter. Placing jackets on chairs and documents in lockers instead of properly storing them on the desktop contributes to a messy and disorganized workspace, which goes against the principles of the Clean Desk Policy.

Explanation
The correct answer is to place the ready-to-fill documents such as MAAR in the 2nd drawer of the CRA's workstation cabinet. This ensures that the documents are stored securely and can be easily accessed when needed. Placing them in the drawer also helps to keep the workspace organized and free from clutter on the tabletop.