Microsoft Access Quiz: MCQ Test!

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Microsoft Access Quiz: MCQ Test! - Quiz

Microsoft Access is a tool that helps one store and analyzes large amounts of information. This tool forms interface that allows users to enter information in a graphical form and have that information transparently passed to the database. Students are expected to demonstrate their knowledge on the basic use and features of Microsoft Access by taking the test below. All the best!


Questions and Answers
  • 1. 

    A _________ is a computerized filing system that is used to organize and maintain a collection of information for future use.

    • A.

      Database

    • B.

      Spreadsheet

    • C.

      Word processor

    • D.

      Query

    • E.

      Report

    Correct Answer
    A. Database
    Explanation
    A database is a computerized filing system that is used to organize and maintain a collection of information for future use. It allows for efficient storage, retrieval, and manipulation of data, making it an essential tool for managing and organizing large amounts of information. Unlike spreadsheets, word processors, queries, and reports, a database is specifically designed for this purpose, offering features such as data integrity, security, and the ability to handle complex relationships between different sets of data.

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  • 2. 

    Tables are set up to contain columns and rows of information. In a database table, the columns are called __________.

    Correct Answer
    fields, field, Field, Fields
    Explanation
    In a database table, the columns are called fields. The term "fields" refers to the individual columns in a table that store specific types of data. These fields are used to organize and categorize information within the table, allowing for efficient storage and retrieval of data. The variations in capitalization (field, Field, Fields) are likely included to account for any potential formatting or spelling differences that may occur in different database systems.

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  • 3. 

    In a database table, rows are called __________

    Correct Answer
    records, record, Records, Record
    Explanation
    In a database table, each row represents a unique set of data, containing information about a specific entity or object. These rows are commonly referred to as records. The term "records" can be used in both singular and plural form, as "record" is the singular form and "records" is the plural form. It is important to note that the capitalization of the word does not affect its meaning in this context. Therefore, all of the options provided (records, record, Records, Record) can be used to describe the rows in a database table.

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  • 4. 

    Forms, queries, and reports are created based on the information in the _________

    Correct Answer
    table, Table
    Explanation
    Forms, queries, and reports are created based on the information in the table. The table contains the data that is used to populate these forms, queries, and reports. It serves as the foundation for organizing and storing the data in a structured manner. The table provides the necessary structure and fields that are required to create these forms, queries, and reports. Without the table, there would be no data to work with and create these components.

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  • 5. 

    In a database form, the blanks in which information is entered are called ________. When the blanks are filled in, the form becomes a _________. 

    • A.

      Fields

    • B.

      Record

    • C.

      Query

    • D.

      Database

    • E.

      Primary key

    Correct Answer(s)
    A. Fields
    B. Record
    Explanation
    In a database form, the blanks in which information is entered are called fields. These fields represent specific categories or types of information that need to be filled in. When all the blanks or fields are filled in with the relevant information, the form becomes a record. A record is a complete set of information or data that is entered into the database.

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  • 6. 

    Queries are questions.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Queries are questions, as they are requests for information or clarification. In various contexts, queries are used to obtain answers or solutions to problems. Thus, the statement "Queries are questions" is true.

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  • 7. 

    The _______ feature is responsible for controlling the sequence, or order, of the records.

    Correct Answer
    sort
    Sort
    Explanation
    The "sort" feature is responsible for controlling the sequence or order of the records. It arranges the records in a specific order, such as ascending or descending, based on a chosen criterion. The "Sort" feature is likely a function or tool within a software or database system that allows users to organize and arrange data in a desired sequence.

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  • 8. 

    A database and a table is the same thing.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    A database and a table are not the same thing. A database is a collection of organized data, while a table is a structure within a database that holds the actual data. A database can contain multiple tables, along with other objects like views, indexes, and stored procedures. Therefore, the statement that a database and a table are the same thing is false.

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  • 9. 

    The _________  _______ is used to identify each record in the table with a number.

    Correct Answer
    primary key
    Explanation
    A primary key is a unique identifier for each record in a table. It is used to ensure that each record can be uniquely identified and accessed. By assigning a number to each record, the primary key allows for efficient searching, sorting, and referencing of data within the table. It also helps maintain data integrity and enforce data uniqueness within the table.

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  • 10. 

    Database forms are computerized versions of paper forms, such as a patient record, job application or a class registration form.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Database forms are indeed computerized versions of paper forms. They are designed to collect and organize data in a structured manner, just like paper forms do. By using database forms, information can be easily entered, stored, retrieved, and analyzed, making it more efficient and convenient compared to traditional paper forms. Therefore, the given answer "True" is correct.

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  • Current Version
  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Jun 22, 2009
    Quiz Created by
    Qmcneal
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