Letters And Memos Quiz Questions

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Trevor430
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Quizzes Created: 1 | Total Attempts: 1,108
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  • 1/15 Questions

    You quad space after...

    • Date, Sincerely
    • Address
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About This Quiz

This quiz assesses knowledge on proper formatting and style for letters and memos, focusing on font size, address placement, and specific writing rules. It is essential for enhancing professional communication skills.

Writing Skills Quizzes & Trivia

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  • 2. 

    You must use the same font throughout the letter or memo.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The statement is true because using the same font throughout a letter or memo ensures consistency and professionalism in the document. It helps to maintain a cohesive and organized appearance, making it easier for the reader to follow the content. Using different fonts can be distracting and may give the impression of a disorganized or unprofessional document. Therefore, it is important to use the same font throughout to create a polished and professional look.

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  • 3. 

    You begin a sentence with "I"

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The statement "You begin a sentence with 'I'" is false. The pronoun "I" is always capitalized and should be used at the beginning of a sentence.

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  • 4. 

    Single space within each paragraph.

    • True

    • False

    Correct Answer
    A. True
  • 5. 

    In a memo you have to put a colon after each heading then tab.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    In a memo, it is necessary to put a colon after each heading and then tab. This formatting convention helps to clearly distinguish the headings from the rest of the content and ensures a consistent and organized structure in the memo. By using a colon after each heading, it signals to the reader that the following information is a subcategory or detail related to the heading. Additionally, the use of a tab after the colon helps to align the content neatly, making it easier to read and understand.

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  • 6. 

    Your address is in a letter and memo.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The statement suggests that your address is present in both a letter and a memo. However, this is not true. A letter typically includes the sender's address, recipient's address, and the date, while a memo usually does not include the sender's address. Therefore, the correct answer is false.

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  • 7. 

    What size font must your letters and memos be in?

    • 12

    • 11

    • 72

    • 16

    Correct Answer
    A. 11
    Explanation
    The correct answer is 11 because it is the standard font size for letters and memos. This size ensures that the text is easily readable and does not appear too small or too large. Using a font size smaller than 11 may make the text difficult to read, while a larger size may result in the document looking unprofessional or taking up too much space. Therefore, 11 is the appropriate font size for letters and memos.

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  • 8. 

    After a period how many times do you space?

    • 2

    • 1

    • 3

    • 4

    Correct Answer
    A. 2
    Explanation
    After a period, you typically space only once. This is a standard rule in English grammar and typesetting conventions. The correct answer is 1, as you should only use a single space after a period.

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  • 9. 

    How many spaces between paragraphs?

    • 4

    • 3

    • 1

    • 2

    Correct Answer
    A. 2
    Explanation
    The correct answer is 2. This means that there should be two spaces between paragraphs. This is a common formatting practice in writing, where a double space is used to create a visual break between paragraphs, making the text easier to read and understand.

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  • 10. 

    Purposes of a memo.

    • Reminder

    • Ask for information

    • Inform

    Correct Answer(s)
    A. Reminder
    A. Ask for information
    A. Inform
    Explanation
    The purposes of a memo can include sending reminders, asking for information, and informing recipients. Memos are commonly used in a professional setting to communicate important messages or updates to employees or colleagues. They can serve as a reminder for upcoming deadlines or events, request information or clarification on a specific topic, or simply provide important information or updates to keep everyone informed. Memos are concise and to the point, making them an effective communication tool in the workplace.

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  • 11. 

    What numbers do you have to spell out in a business block letter?

    • 10

    • 2

    • 5

    • 7

    • 1

    • 6

    • 3

    • 9

    • 8

    • 4

    • 11

    Correct Answer(s)
    A. 10
    A. 2
    A. 5
    A. 7
    A. 1
    A. 6
    A. 3
    A. 9
    A. 8
    A. 4
    Explanation
    In a business block letter, numbers from one to nine are generally spelled out, while numbers 10 and above are written as numerals. This is a common convention in business writing to ensure clarity and consistency. Therefore, in the given list, the numbers that need to be spelled out in a business block letter are 10, 2, 5, 7, 1, 6, 3, 9, 8, and 4.

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  • 12. 

    When you open a new word document you must....

    • Put it in no spacing

    • Use 11pt. font

    • Whine about not knowing what to do

    • Have 1 inch margins all around

    Correct Answer(s)
    A. Put it in no spacing
    A. Use 11pt. font
    A. Have 1 inch margins all around
    Explanation
    When you open a new word document, you must put it in no spacing, use 11pt. font, and have 1 inch margins all around. This ensures that the document is formatted correctly and follows standard formatting guidelines.

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  • 13. 

    Indent your paragraphs.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The given correct answer is "False". However, without any context or question provided, it is not possible to generate an explanation for why the answer is false.

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  • 14. 

    In a memo you have a closing.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    In a memo, there is no specific closing required. Memos typically do not follow the same formalities as other forms of communication, such as letters or emails. They are often used for internal communication within an organization and are usually concise and to the point. Therefore, the statement that a memo must have a closing is false.

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  • 15. 

    When you are writing a letter or memo, the three different fonts you can use are ___________, ___________, and __________.

    Correct Answer
    Calibri, Times New Roman, and Cambria.
    Explanation
    The three different fonts that can be used when writing a letter or memo are Calibri, Times New Roman, and Cambria. These fonts are commonly available and widely used in various document formats. Calibri is a modern sans-serif font that is easy to read on screens and printouts. Times New Roman is a classic serif font that is commonly used in formal documents. Cambria is another serif font that is designed for readability and is often used for body text in printed materials.

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Quiz Review Timeline (Updated): Mar 22, 2023 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Oct 10, 2011
    Quiz Created by
    Trevor430
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