HIPAA/Phi Banditz Compliance Quiz

Patient information should never be disposed of in regular garbage cans as it contains sensitive and confidential information. Proper disposal methods, such as shredding or incineration, should be followed to ensure the privacy and security of patient data.

HIPAA security and privacy regulations apply to anyone working in the facility, not just specific groups of individuals. This means that all employees, regardless of their role or level of patient contact, must comply with these regulations. This ensures that the privacy and security of patient health information is protected throughout the entire organization, reducing the risk of unauthorized access or disclosure.

When discussing job details on social media, it is important to preface any communication with a disclaimer stating that the information provided is solely your opinion. This helps to avoid any potential misunderstandings or misinterpretations, as social media platforms are often seen as personal spaces where opinions are freely expressed. It is not necessary to suggest using a different social media platform like Twitter, as the main concern is about providing a disclaimer rather than the specific platform being used.

The correct answer is "Internal team meeting agendas". While all the other documents mentioned in the options are required for retention according to Huron Healthcare's compliance policy, internal team meeting agendas are not specifically mentioned. The policy may require the retention of important project-related documents such as the Project Quality Audit (QA) reports, updates provided to internal Huron Healthcare executive management, and a copy of the Engagement MD Certification form signed by MD. However, meeting agendas may not be considered as crucial for legal risk mitigation and may not be required to be retained.

Using physical cable locks to lock down laptops at Huron offices and client sites can deter theft and prevent unauthorized access. Obtaining privacy screens can limit viewing and protect sensitive data when working in open areas. Not using another person's logon name or credentials ensures accountability and prevents unauthorized access. Locking the laptop with a username/password when leaving it unattended adds an extra layer of security. Therefore, taking all these steps can effectively mitigate the risk of laptop theft or loss of Huron data.

Huron is not responsible for completing the "Report to Huron of Possible HIPAA Compliance Issue" form only if they are responsible for the security breach. If the client is responsible for the breach, such as by sending an email that contains PHI, it is still Huron's responsibility to report the issue. Therefore, the statement is false.

When you lose your work phone at the airport, your next steps would normally include filling out the lost item form, contacting IT support, and calling your supervisor or manager. However, calling the police is not typically necessary in this situation as it is not a criminal matter. The police may not be able to assist in finding a lost item and their involvement would be more appropriate for cases involving theft or other criminal activities.

The question asks for information that should not be included in the PHI Violation Disclosure Form. The correct answer states that the appropriate way to send PHI from the client to Huron should not be included in the form. This suggests that the form is specifically focused on documenting violations and their details, rather than providing instructions or guidelines on how to handle PHI transmission.

Bringing your computer into Trader Joes with you is the compliance related consequence of working in the car on the ride home and stopping at Trader Joes for groceries. This is because leaving your computer unattended in the car can pose a security risk, as someone could potentially break into the car and steal it. Therefore, it is recommended to bring the computer with you to ensure its safety.

Epic screenshots cannot be included in the guide because the client has specifically requested for an instruction guide/cheat sheet, which implies that they want a written document with step-by-step instructions. Screenshots may not be necessary or practical for this type of guide and can make the document unnecessarily long and cluttered.

Locking your co-worker's computer for him is the compliance friendly response because it ensures that his computer is secure and protected from unauthorized access while he is away. Notifying Ken Jones and Joe Sneddon or his supervisor about the violation may be necessary, but the immediate action should be to lock the computer to prevent any potential breaches or misuse of sensitive information. BOFing him with a ridiculous email is unprofessional and does not address the security concern.

The correct answer is A & B. The explanation for this is that PHI data should not be stored unless it is needed to complete an active project. Additionally, PHI should always be destroyed once the project is completed or the data is no longer required to support the project objectives. This ensures that the sensitive PHI data is not unnecessarily stored or retained, reducing the risk of unauthorized access or breaches.

The date you rolled out a new process is not required because the client documentation sign-off form is specifically for documenting the process and its evaluation, not the implementation or rollout of the process. The form focuses on the creation, evaluation, and presentation of the process documentation to the client, not the actual implementation date.

The correct answer is that you cannot lock your computer in the car because it does not have a fully enclosed trunk. This means that leaving your computer in plain sight would make it vulnerable to theft.

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The correct answer is "I can save it on the client owned server". The reason for this is that the client owns the document and it is their responsibility to decide where it should be saved. Saving it on the client owned server ensures that the document is stored securely and can be accessed by the client and other authorized individuals as needed.

Epic reports can be saved anywhere because they are not restricted to a specific location or server. This flexibility allows the client to choose where they want to save the file based on their own preferences or requirements.

In this situation, all of the options mentioned are appropriate actions to take. Contacting the friend and asking them to delete the email without reading it is important to minimize the risk of the confidential information being accessed by unauthorized individuals. Trying to "recall" the message is also a good step to take, although its success cannot be guaranteed. Reporting the disclosure immediately to Huron's Chief Compliance Officer is crucial as they can assess the situation and determine any additional actions that need to be taken. Contacting Huron IT is also necessary to inform them of the mistake and seek their guidance. Therefore, all of the above options should be followed.

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The correct answer is to notify the client that this is not an appropriate way to send PHI. This is the immediate next step to take when receiving PHI via email from a client. It is important to educate the client about the proper methods of transmitting sensitive information and to discourage the use of insecure channels such as email. Deleting the PHI from the computer is also necessary to ensure that the information is not compromised. Therefore, options B and C are both correct, making "All of the Above" the correct answer.