Pddm Quiz: Coreworx Process For Supplier Technical Documents

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| By Grimpil
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Grimpil
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Quizzes Created: 3 | Total Attempts: 386
| Attempts: 114
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  • 1/26 Questions

    Where can we find Work Items?

    • Project Landing Page
    • Client File Exchange Area
    • Engineering and Supplier Folder
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About This Quiz

This PDDM Quiz assesses understanding of the Coreworx process for managing supplier technical documents. Topics include transmittal handling, document status updates, and workflow processes, essential for effective document control in project environments.

Pddm Quiz: Coreworx Process For Supplier Technical Documents - Quiz

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  • 2. 

    WESCO prepares the IBTXML. The supplier posts the IBTXML and all the documents in a ZIP file into what folder in Coreworx?

    • Supplier and SubContractor Area \ WESCO \ Inbound TXML from Supplier

    • Supplier and SubContractor Area \ Supplier \ Inbound TXML from Supplier

    • Project Name \ Inbound TXML ENGRDOCS

    • Project Name \ Client File Exchange Area

    Correct Answer
    A. Supplier and SubContractor Area \ WESCO \ Inbound TXML from Supplier
    Explanation
    The correct answer is "Supplier and SubContractor Area \ WESCO \ Inbound TXML from Supplier". This option indicates that the IBTXML and all the related documents should be posted in the designated folder within the Supplier and SubContractor Area in Coreworx. The folder specifically mentioned is "Inbound TXML from Supplier" under the "WESCO" subfolder.

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  • 3. 

    There can be multiple Reviewers and Information Only recipients.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    This statement is true because in a review process, there can be multiple reviewers who provide feedback and evaluate the content. Similarly, there can also be multiple information-only recipients who receive the information without being directly involved in the review process. Therefore, it is possible to have multiple reviewers and information-only recipients in a given situation.

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  • 4. 

    What is the recommended limit as to the number of documents to be placed per transmittal? 

    • 50

    • 100

    • 40

    • 70

    Correct Answer
    A. 40
    Explanation
    The recommended limit for the number of documents to be placed per transmittal is 40. This means that it is advised to not exceed 40 documents in a single transmittal. Exceeding this limit may lead to difficulties in managing and organizing the documents, as well as potential delays or errors in processing the transmittal. It is important to adhere to this limit to ensure smooth and efficient document handling and transmission.

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  • 5. 

    For Coreworx 6.7.1 to capture the Outbound Transmittals to Supplier in the Administration archive, additional information needs to be recorded in ProCode

    • True

    • False

    Correct Answer
    A. True
    Explanation
    In order for Coreworx 6.7.1 to capture the Outbound Transmittals to Supplier in the Administration archive, additional information must be recorded in ProCode. This suggests that the statement is true.

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  • 6. 

    During PDDM QA process, the reviewer and approver timeouts can be set. This timeout date and time determines when a high priority late notice email and new work item is sent to the reviewer or approver.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    During the PDDM QA process, the reviewer and approver timeouts can be set, which means that a specific date and time can be defined for when a high priority late notice email and new work item will be sent to the reviewer or approver. This allows for timely reminders and notifications to be sent to ensure that the review and approval process stays on track and any delays are addressed promptly.

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  • 7. 

    If there is no Distribution Matrix, where can we add recipients for reviewer, approver and information only?

    • Workflow Assignment Review

    • Activity List

    • Work Items Inbox

    • Document Cart

    Correct Answer
    A. Workflow Assignment Review
    Explanation
    In the absence of a Distribution Matrix, recipients for reviewer, approver, and information-only can be added in the Workflow Assignment Review. This is a feature or section within a workflow system where users can assign and manage tasks, roles, and responsibilities for different individuals involved in the workflow process. It allows for the allocation of specific recipients for reviewing, approving, and receiving information-only notifications, ensuring that the workflow progresses smoothly and all necessary parties are involved.

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  • 8. 

    Once the RE has finished the Consolidation of comments and the statusing of the documents, PDDM will receive the Export to PDF activity in their ________ as well as an email notification.

    • Work Item Inbox

    • Lotus Email

    • Activity List

    • Project Node

    Correct Answer
    A. Work Item Inbox
    Explanation
    After the RE (Requirements Engineer) completes the consolidation of comments and the statusing of the documents, the PDDM (Project Document Deliverable Manager) will receive the Export to PDF activity in their Work Item Inbox. They will also receive an email notification. The Work Item Inbox is a centralized location where tasks, activities, and notifications related to the project are stored. Therefore, it is the most likely place for the PDDM to receive the Export to PDF activity.

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  • 9. 

    Supplier is responsible to initially validate uploaded documents and fix common errors so PDDM is no longer required to validate the documents before processing.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    Supplier prepares the IBTS form and should perform validation of submitted documents by clicking the lightning bolt icon. However, PDDM should still perform quality check and filter documents for any errors.

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  • 10. 

    PDDM will send a notification to project team about the final status of documents. What type of workflow is appropriate to use?

    • Outbound

    • Engineering SQCK

    • Supplier SQCK

    • Supplier Doc Distribution

    Correct Answer
    A. Supplier Doc Distribution
    Explanation
    Supplier Doc Distribution is the appropriate workflow to use in this case because it involves sending notifications to the project team about the final status of documents. This workflow specifically focuses on distributing documents to suppliers, which aligns with the scenario described in the question. The other options (Outbound, Engineering SQCK, and Supplier SQCK) do not directly relate to sending notifications about document status.

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  • 11. 

    In what archive will you search for documents loaded into Coreworx after successful IBTS validation?

    • Engineering Documents

    • Retention Data

    • Supplier Data

    • Client File Exchange Area

    Correct Answer
    A. Supplier Data
    Explanation
    After successful IBTS validation, documents loaded into Coreworx will be searched for in the Supplier Data archive.

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  • 12. 

    PDDM can immediately return documents to Supplier at the end of SQCK process.They will no longer be required to split the review package into individual documents and then upload to VENDDATA.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    The statement is true because PDDM (Presolicitation Document Distribution and Management) allows for the immediate return of documents to the Supplier at the end of the SQCK (Source Qualification and Contracting Knowledge) process. This means that there is no longer a need to split the review package into individual documents and upload them to VENDDATA.

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  • 13. 

    The processing of an accepted transmittal will automatically start the Supplier SQCK Workflow.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    When a transmittal is accepted, the Supplier SQCK Workflow will be initiated automatically. This suggests that there is a system or process in place that triggers the workflow once a transmittal is accepted. This automation helps to streamline the workflow and ensures that the necessary steps are taken promptly after acceptance.

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  • 14. 

    “From” field in IBTS form should be filled in with abbreviation of Supplier Name.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    It should contain Supplier Name exactly as the company folder name has been created in Coreworx.

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  • 15. 

    When the IBTXML is run and verified by the system, the files will automatically be deleted from the folder and a copy of the transmittal moved to the History folder located in this same supplier Inbound folder.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    When the IBTXML is run and verified by the system, the files will automatically be deleted from the folder and a copy of the transmittal moved to the History folder located in the same supplier Inbound folder. This means that the system has a mechanism in place to automatically delete the files and move a copy of the transmittal to the History folder. This ensures that the folder remains clean and organized, with only the necessary files being retained for record-keeping purposes.

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  • 16. 

    Any rejected document will still be loaded into the database with the status REJECTED and profile will not be modified.

    • False

    • True

    Correct Answer
    A. False
    Explanation
    Any rejected document will not be loaded into the database and no attributes on the profile will be modified.

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  • 17. 

    This workflow type is utilized in order to officially send documents that have been reviewed back to supplier/subcontractors.

    • Supplier Doc Distribution

    • OBTS

    • Engineering Doc Distribution

    • Supplier SQCK

    Correct Answer
    A. OBTS
    Explanation
    OBTS stands for "Official Back to Supplier." This workflow type is used to officially send reviewed documents back to supplier/subcontractors. It ensures that the documents are sent in a formal and organized manner, maintaining proper communication and documentation between the parties involved. OBTS helps streamline the process of distributing supplier documents and ensures that all necessary parties receive the reviewed documents efficiently.

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  • 18. 

    Supplier SQCKs are automatically initiated after IBTS has been processed by PDDM.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    After the IBTS (Initial Batch Transfer System) has been processed by PDDM (Procurement Document Distribution Management), the Supplier SQCKs (Supplier Stock Quantity Check) are automatically initiated. This suggests that the system or process is designed to trigger the SQCKs after the completion of the IBTS processing by PDDM. Therefore, the statement "True" indicates that the initiation of Supplier SQCKs is indeed automatic after the IBTS has been processed by PDDM.

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  • 19. 

    The steps for setting up a purchase order in ProCode are:

    • Record supplier and PO number in ADMINISTRATION archive, Receive PO docs from Procurement, Create company profile, Create recipient profile

    • Create company profile, Record supplier and PO number in ADMINISTRATION archive, Create recipient profile, Receive PO docs from Procurement

    • Receive PO docs from Procurement, Create company profile, Create recipient profile, Record supplier and PO number in ADMINISTRATION archive

    • Receive PO docs from Procurement, Create company profile, Record supplier and PO number in ADMINISTRATION archive, Create recipient profile

    Correct Answer
    A. Receive PO docs from Procurement, Create company profile, Create recipient profile, Record supplier and PO number in ADMINISTRATION archive
    Explanation
    The correct order for setting up a purchase order in ProCode is to first receive the PO documents from Procurement. After that, the company profile should be created, followed by creating the recipient profile. Finally, the supplier and PO number should be recorded in the ADMINISTRATION archive. This sequence ensures that the necessary information is obtained and organized in the correct order for the purchase order process.

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  • 20. 

    Zip files to be uploaded by the supplier should contain?

    • IBTS pdf file

    • IBTS excel file

    • PDF files and/or native files

    • IBTE excel file

    Correct Answer(s)
    A. IBTS excel file
    A. PDF files and/or native files
    Explanation
    The supplier should include the IBTS excel file, as well as PDF files and/or native files in the zip files to be uploaded. This suggests that the supplier needs to provide the IBTS excel file, which likely contains important data or information. Additionally, they may need to include PDF files and/or native files, which could be supporting documents or additional resources related to the IBTS.

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  • 21. 

    PDDM will send an OBTS (Return to Supplier Transmittal). From the Engineering document cart window, Outbound should be selected from the dropdown list.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    From the Supplier document cart window, Outbound should be selected from the dropdown list.

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  • 22. 

    PDDM RUNS INBOUND TRANSMITTAL (IBTXML). If there is no Lightning Bolt icon, what seems to be the problem?

    • A document was not listed in the transmittal.

    • No "IBTS" in the filename of excel file.

    • Files are not in ascending order.

    • No Excel file uploaded.

    Correct Answer(s)
    A. No "IBTS" in the filename of excel file.
    A. No Excel file uploaded.
    Explanation
    The correct answer is "No 'IBTS' in the filename of excel file" and "No Excel file uploaded". These two options suggest possible problems related to the excel file. If there is no "IBTS" in the filename, it indicates that the file may not be the correct format or may not contain the necessary information. Additionally, if no Excel file is uploaded, it means that the required file is missing, which can also cause a problem in the process.

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  • 23. 

    Documents from combined SQCKs and different doc types can be returned on a single OBTS.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    This statement is true because an OBTS (Online Booking and Ticketing System) is designed to handle multiple document types, including documents from combined SQCKs (Service Quality Control Kits). Therefore, it is possible for documents from combined SQCKs and different document types to be returned on a single OBTS.

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  • 24. 

    There can be multiple Approvers for a workflow.

    • False

    • True

    Correct Answer
    A. False
    Explanation
    There can only be one Approver and it's usually the RE.

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  • 25. 

    _________ step is a notification step to PDDM so that commented/statused documents can be Published to PDF via BRAVA and the final comment file version uploaded to the document profile.

    • PDDM QA

    • Review

    • Consolidation

    • Export to PDF

    Correct Answer
    A. Export to PDF
    Explanation
    Export to PDF is the correct answer because it is the step that allows commented or statused documents to be published to PDF using BRAVA. This step also involves uploading the final comment file version to the document profile.

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  • 26. 

    Please type your name.

    Correct Answer
    Thank you. Good luck!
    Explanation
    The given answer is a polite response to someone wishing the person luck. It is a courteous way to acknowledge the well-wishes and express gratitude.

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Quiz Review Timeline (Updated): Mar 20, 2023 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 20, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Apr 12, 2016
    Quiz Created by
    Grimpil
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