Communication And Customer Care

Approved & Edited by ProProfs Editorial Team

The editorial team at ProProfs Quizzes consists of a select group of subject experts, trivia writers, and quiz masters who have authored over 10,000 quizzes taken by more than 100 million users. This team includes our in-house seasoned quiz moderators and subject matter experts. Our editorial experts, spread across the world, are rigorously trained using our comprehensive guidelines to ensure that you receive the highest quality quizzes.

Learn about Our Editorial Process

| By Smac2791

Smac2791

Community Contributor

Quizzes Created: 1 | Total Attempts: 185

Questions: 10 | Attempts: 185 | Updated: Mar 16, 2023

Questions

Settings

Create your own Quiz

Share on Facebook Share on Twitter Share on Whatsapp Share on Pinterest Share on Email Copy to Clipboard Embed on your website

This quiz will assess your knowledge of the material covered in the Communication and Customer Care presentation.

Questions and Answers

1.

What are the three primary factors correlated to perceived customer satisfaction?
- A.
  
  Body language
- B.
  
  Words
- C.
  
  Tone of voice
- D.
  
  Pace of voice
- E.
  
  Eye contact
Correct Answer(s)
A. Body language
B. Words
C. Tone of voice

Explanation
The three primary factors correlated to perceived customer satisfaction are body language, words, and tone of voice. These factors play a crucial role in how customers perceive and interpret the interactions they have with customer service representatives. Body language can convey attentiveness and empathy, while words and tone of voice can communicate understanding, friendliness, and professionalism. When all three factors align positively, it enhances the overall customer experience and satisfaction.

Rate this question:
2.

The six easy step to a successful phone communication are preparation, greeting, body of the discussions, closing summary, set proper expectations and sign off.
- A.
  
  True
- B.
  
  False
Correct Answer
A. True

Explanation
The statement is true because the six steps mentioned are indeed key components of successful phone communication. Preparation involves gathering necessary information before making the call. Greeting sets a positive tone and establishes rapport. The body of the discussion is where the main conversation takes place. Closing summary ensures clarity and summarizes important points. Setting proper expectations helps manage the caller's expectations. Finally, signing off politely concludes the conversation. Following these steps can lead to effective phone communication.

Rate this question:
3.

What are possible phone pre-pickup preparations?
- A.
  
  Relax
- B.
  
  Remove distractions
- C.
  
  Chew gum
- D.
  
  Turn away from the computer
Correct Answer(s)
A. Relax
B. Remove distractions
D. Turn away from the computer

Explanation
Possible phone pre-pickup preparations include relaxing to calm the mind and reduce stress, removing distractions to ensure full attention on the call, and turning away from the computer to avoid any visual distractions. Chewing gum, although not mentioned explicitly, is not a necessary preparation for a phone call and may even be considered unprofessional in some situations.

Rate this question:
4.

Which of the etiquettes listed below are phone Don'ts?
- A.
  
  Asking too many questions to start the conversation
- B.
  
  Allowing the customer to speak uninterrupted
- C.
  
  Putting a customer on hold for reasons directly related to the case
- D.
  
  Speaking loudly and fast so that the customer can hear you
Correct Answer(s)
A. Asking too many questions to start the conversation
D. Speaking loudly and fast so that the customer can hear you

Explanation
Asking too many questions to start the conversation can be considered a phone Don't because it can overwhelm the customer and make them feel pressured. Speaking loudly and fast so that the customer can hear you is also a phone Don't because it can come across as rude and unprofessional. Both of these behaviors can negatively impact the customer's experience and should be avoided in phone etiquette.

Rate this question:
5.

There is a certain etiquette to follow when communicating with a customer via email. What are email Don'ts?
- A.
  
  Use ALL CAPS, it makes it easier to read the text
- B.
  
  Use chat-speak or text message abbreviations such as LOL, BRB, BTW
- C.
  
  Include long lists of instructions or talking points in an email
- D.
  
  Re-phrase negative words and phrases into a positive communication
Correct Answer(s)
A. Use ALL CAPS, it makes it easier to read the text
B. Use chat-speak or text message abbreviations such as LOL, BRB, BTW
C. Include long lists of instructions or talking points in an email

Explanation
The given answer correctly identifies the email don'ts. Using all caps can give the impression of shouting and is considered rude in email communication. Chat-speak or text message abbreviations are informal and should be avoided in professional emails. Including long lists of instructions or talking points can overwhelm the recipient and make the email difficult to read. Thus, these practices should be avoided when communicating with customers via email.

Rate this question:
6.

Identify the correct definition for the S value in SOAP.
- A.
  
  Includes information you have learned from customer
- B.
  
  This section includes observations that you have made during you interaction with the customer. Includes a general description of the customer
- C.
  
  What do you feel is the customer’s need and why? This is organized by customer need or concern
- D.
  
  For each need or concern what solution will you implement? How will you execute the solutions?
Correct Answer
A. Includes information you have learned from customer

Explanation
The correct definition for the S value in SOAP is "Includes information you have learned from customer". This means that the S value in SOAP represents the information that you have gathered from the customer during your interaction with them. It includes observations and a general description of the customer. It helps in understanding the customer's needs and concerns, and allows you to determine what solutions to implement and how to execute them based on this information.

Rate this question:
7.

Identify the correct definition for the O value in SOAP.
- A.
  
  Includes information you have learned from customer
- B.
  
  This section includes observations that you have made during you interaction with the customer. Includes a general description of the customer
- C.
  
  What do you feel is the customer’s need and why? This is organized by customer need or concern
- D.
  
  For each need or concern what solution will you implement? How will you execute the solutions?
Correct Answer
B. This section includes observations that you have made during you interaction with the customer. Includes a general description of the customer

Explanation
The correct definition for the O value in SOAP is that it includes observations that you have made during your interaction with the customer and includes a general description of the customer. This means that in the SOAP note, you are documenting any observations or information you have gathered about the customer during your interaction with them. This can include physical appearance, behavior, mood, or any other relevant information that helps to provide a comprehensive understanding of the customer's situation.

Rate this question:
8.

Identify the correct definition for the A value in SOAP.
- A.
  
  Includes information you have learned from customer
- B.
  
  This section includes observations that you have made during you interaction with the customer. Includes a general description of the customer
- C.
  
  What do you feel is the customer’s need and why? This is organized by customer need or concern
- D.
  
  For each need or concern what solution will you implement? How will you execute the solutions?
Correct Answer
C. What do you feel is the customer’s need and why? This is organized by customer need or concern

Explanation
The A value in SOAP refers to "What do you feel is the customer's need and why? This is organized by customer need or concern." This means that the A value focuses on identifying the customer's needs or concerns and understanding why they have those needs. It involves organizing this information according to the customer's perspective and prioritizing their needs.

Rate this question:
9.

Identify the correct definition for the P value in SOAP.
- A.
  
  Includes information you have learned from customer
- B.
  
  This section includes observations that you have made during you interaction with the customer. Includes a general description of the customer
- C.
  
  What do you feel is the customer’s need and why? This is organized by customer need or concern
- D.
  
  For each need or concern what solution will you implement? How will you execute the solutions?
Correct Answer
D. For each need or concern what solution will you implement? How will you execute the solutions?

Explanation
The correct definition for the P value in SOAP is "For each need or concern what solution will you implement? How will you execute the solutions?" The P value refers to the plan section of the SOAP (Subjective, Objective, Assessment, Plan) note, which is a documentation format used in healthcare. In this section, the healthcare provider outlines the specific actions and interventions they will take to address the patient's needs or concerns. The P value is focused on formulating a plan of action and outlining the steps that will be taken to address the patient's issues.

Rate this question:
10.

What does HEAT stand for?
- A.
  
  Hear them out, Evaluate, Apologize, Take the responsibility for action
- B.
  
  Hear them out, Empathize, Analyze, Take the responsibility for action
- C.
  
  Hear them out, Empathize, Apologize, Take the responsibility for action
- D.
  
  Hear them out, Engage, Ask Questions, Take the responsibility for action
Correct Answer
C. Hear them out, Empathize, Apologize, Take the responsibility for action

Quiz Review Timeline +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

Current Version
Mar 16, 2023

Quiz Edited by
ProProfs Editorial Team
Nov 29, 2011

Quiz Created by
Smac2791

Communication And Customer care

What are the three primary factors correlated to perceived customer satisfaction?

The six easy step to a successful phone communication are preparation, greeting, body of the discussions, closing summary, set proper expectations and sign off.

What are possible phone pre-pickup preparations?

Which of the etiquettes listed below are phone Don'ts?

There is a certain etiquette to follow when communicating with a customer via email. What are email Don'ts?

Identify the correct definition for the S value in SOAP.

Identify the correct definition for the O value in SOAP.

Identify the correct definition for the A value in SOAP.

Identify the correct definition for the P value in SOAP.

What does HEAT stand for?