Cvhn Annual HIPAA Training Quiz - 2012

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  • 1/30 Questions

    A simple way that best explains the Privacy Rule is:

    • Using passwords on your computer keeps patient records private.
    • An individual has privacy rights under a Federal law, protecting his or her health information.
    • No one is allowed to look at a patient’s medical chart if an authorization has not been signed.
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HIPAA Quizzes & Trivia
About This Quiz

This quiz will be used to help evaluate your understanding of HIPAA and improve the educational content of the HIPAA training course.

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  • 2. 

    Select the best answer to complete this sentence.  pHI stands for:

    • Patient health insurance

    • Protected health information

    • Personal health information

    Correct Answer
    A. Protected health information
    Explanation
    Protected health information (PHI) refers to any individually identifiable health information that is created, received, maintained, or transmitted by a healthcare provider, health plan, employer, or healthcare clearinghouse. This information includes demographic data, medical histories, test results, and any other information that relates to an individual's physical or mental health. PHI is protected by the Health Insurance Portability and Accountability Act (HIPAA) to ensure the privacy and security of individuals' health information.

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  • 3. 

    pHI can be accessed through the following ways:

    • A conversation with a patient, employee, family member, supervisor, or health care member.

    • A medical document such as a medical bill, treatment plan, lab report, or financial statement.

    • Electronically through emails, computer programs, data feeds, instant messaging.

    • All of the above

    Correct Answer
    A. All of the above
    Explanation
    PHI (Protected Health Information) can be accessed through various ways, including conversations with individuals such as patients, employees, family members, supervisors, or healthcare providers. It can also be obtained through medical documents like medical bills, treatment plans, lab reports, or financial statements. Additionally, PHI can be accessed electronically through emails, computer programs, data feeds, and instant messaging. Therefore, the correct answer is "All of the above" as all the mentioned ways provide access to PHI.

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  • 4. 

    What is the best way to handle a suspected Breach of pHI?

    • Collect the data, put it in a sealed envelope and place it in your locked desk drawer.

    • Don’t tell anyone, because you don’t want to get your co-worker in trouble.

    • Immediately notify your Supervisor or the HIPAA Privacy or Security Officer.

    Correct Answer
    A. Immediately notify your Supervisor or the HIPAA Privacy or Security Officer.
    Explanation
    The best way to handle a suspected Breach of PHI is to immediately notify your Supervisor or the HIPAA Privacy or Security Officer. This is important because they are the designated individuals responsible for handling such incidents and taking appropriate actions to mitigate the breach. Keeping the breach confidential or storing the data in a locked drawer does not address the issue or ensure proper handling of the breach. It is crucial to involve the relevant authorities to ensure that the breach is properly investigated and necessary steps are taken to protect the privacy and security of PHI.

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  • 5. 

    A patient’s Medical Record Number (MRN) is considered to be an individually identifiable identifier?

    • True

    • False

    Correct Answer
    A. True
    Explanation
    A patient's Medical Record Number (MRN) is considered to be an individually identifiable identifier because it is a unique number assigned to each patient that allows healthcare providers to easily identify and access their medical records. This number contains personal information about the patient, such as their name, date of birth, and other identifying details, making it possible to link the MRN back to the individual patient. This ensures that the patient's medical information remains confidential and secure, while also facilitating efficient and accurate record-keeping and healthcare delivery.

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  • 6. 

    You notice that the locked shred bins are not in their usual location and your supervisor tells you they won’t be available until the next day.  What is the best way to deal with the hard copy pHI that you need to get rid of before you leave work for the day?

    • Tear the paper up and place it in the regular trash bin.

    • Leave the papers face down on your desk until the next day.

    • Lock the papers in your secure file drawer or cabinet and place them in the locked shred bin the following day.

    Correct Answer
    A. Lock the papers in your secure file drawer or cabinet and place them in the locked shred bin the following day.
    Explanation
    The best way to deal with the hard copy PHI before leaving work for the day, when the locked shred bins are not available, is to lock the papers in your secure file drawer or cabinet. This ensures that the PHI remains secure and protected until it can be properly disposed of in the locked shred bin the following day. Tearing the paper up and placing it in the regular trash bin or leaving the papers face down on your desk would not provide the same level of security and protection for the PHI.

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  • 7. 

    Which statement is correct regarding passwords?

    • Choosing a strong password (one not easily guessed) is essential in securing information.

    • Generally good passwords are at least six characters long and contain a combination of numbers and lower and upper case letters.

    • Poor passwords include the use of simple or easily guessed words or phrases such as your favorite sports team name, family name or dates of birth.

    • All of these are correct.

    Correct Answer
    A. All of these are correct.
    Explanation
    The given correct answer states that all of the statements regarding passwords are correct. This means that choosing a strong password is indeed essential in securing information, generally good passwords should be at least six characters long and contain a combination of numbers and lower and upper case letters, and poor passwords include the use of simple or easily guessed words or phrases.

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  • 8. 

    The HIPAA Security Rule deals with protected health information in paper form.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The HIPAA Security Rule does not specifically deal with protected health information in paper form. Instead, it focuses on the security and privacy of electronic protected health information (ePHI). The Security Rule sets standards for the protection of ePHI, including requirements for administrative, physical, and technical safeguards to ensure the confidentiality, integrity, and availability of this information. Therefore, the statement that the HIPAA Security Rule deals with protected health information in paper form is false.

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  • 9. 

    According to the Security Rule, the following formats are considered electronic.  Check all that apply:

    • Email

    • Flash drive

    • CD

    • Smart Phone

    • Paper copy of test results

    • Fax

    Correct Answer(s)
    A. Email
    A. Flash drive
    A. CD
    A. Smart Phone
    A. Fax
    Explanation
    According to the Security Rule, electronic formats include email, flash drive, CD, smart phone, and fax. These formats involve the use of electronic devices or transmission methods to store, transfer, or receive information. A paper copy of test results, on the other hand, is not considered an electronic format as it is a physical copy and does not involve electronic devices or transmission methods.

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  • 10. 

    Why is it so important not to download software or go to unauthorized websites without prior IT approval?

    • It is OK to install software or use unauthorized websites as long as you have used them before.

    • It is OK to install software or use unauthorized websites as long as you click the "OK" or "ACCEPT" check box.

    • Computer viruses or spyware can expose our company’s computer network to hackers, which can cause a data breach.

    • Many forms of software costs money and the company must pre-approve all expenses.

    Correct Answer
    A. Computer viruses or spyware can expose our company’s computer network to hackers, which can cause a data breach.
    Explanation
    Downloading software or visiting unauthorized websites without prior IT approval can lead to the introduction of computer viruses or spyware. These malicious programs can then compromise the security of the company's computer network, making it vulnerable to hackers. A data breach can occur as a result, potentially exposing sensitive information and causing significant damage to the company. Therefore, it is crucial to follow proper protocols and obtain approval before accessing or installing any software or visiting unauthorized websites to ensure the protection of the company's network and data.

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  • 11. 

    To protect you from forgetting your password, it is important for you to share your login and password information with a co-worker or leave it written down in an obvious location.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    Sharing your login and password information with a co-worker or leaving it written down in an obvious location is not a safe practice. It increases the risk of unauthorized access to your account and compromises the security of your personal information. It is important to keep your login and password confidential and use strong, unique passwords to protect your accounts from potential threats.

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  • 12. 

    The correct way to securely encrypt an email containing pHI is:

    • Type [secure] into the subject line.

    • Send IT a Mantis ticket.

    Correct Answer
    A. Type [secure] into the subject line.
    Explanation
    To securely encrypt an email containing PHI, the correct way is to type "[secure]" into the subject line. This allows the recipient to identify that the email contains sensitive information and needs to be handled with extra security measures. Sending a Mantis ticket to IT may not be necessary or effective in encrypting the email, as it is a separate system for reporting and tracking issues. The subject line encryption method is a simple and direct way to ensure the security of the email.

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  • 13. 

    When you head to lunch or before you leave for the day, you should:

    • Minimize all your applications.

    • Tell a co-worker you are leaving and to “keep an eye” on your desk.

    • Lock your computer screen and secure any PHI on your desk.

    Correct Answer
    A. Lock your computer screen and secure any PHI on your desk.
    Explanation
    Locking your computer screen and securing any PHI (Protected Health Information) on your desk is the correct answer because it ensures the security and privacy of sensitive information. By locking the computer screen, you prevent unauthorized access to your computer and any confidential data stored on it. Securing any PHI on your desk further protects it from being accessed or viewed by unauthorized individuals. This practice is essential to maintain data confidentiality and comply with privacy regulations. Minimizing applications and informing a co-worker are not directly related to the security of sensitive information.

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  • 14. 

    The company is permitted to audit information stored on company-owned computers at any time.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    This statement is true because as the owner of the computers, the company has the right to access and review any information stored on them. This allows the company to ensure compliance with company policies, protect sensitive information, and monitor employee activities to prevent any misuse or unauthorized actions. By having this permission, the company can maintain control over its assets and ensure the smooth functioning of its operations.

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  • 15. 

    Which of the following HIPAA violations occurred within our organization most often in 2012?

    • Sending PHI through unsecured email.

    • Losing a laptop during business travel.

    • Talking about patient information in the bathroom areas.

    Correct Answer
    A. Sending PHI through unsecured email.
    Explanation
    In 2012, the most frequent HIPAA violation within the organization was sending PHI (Protected Health Information) through unsecured email. This violation involves sharing sensitive patient information through an unencrypted email system, which puts the privacy and security of the data at risk. It is crucial to ensure that proper safeguards are in place, such as using secure email platforms or encrypting the information, to prevent unauthorized access and maintain compliance with HIPAA regulations.

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  • 16. 

    A HIPAA Breach is defined as:

    • Forgetting to encrypt an email containing PHI.

    • Talking too loudly with a patient on the phone, which allows your co-worker to overhear the conversation.

    • An impermissible use or disclosure that compromises the security or privacy of PHI and poses a significant risk of harm to the affected individual.

    Correct Answer
    A. An impermissible use or disclosure that compromises the security or privacy of PHI and poses a significant risk of harm to the affected individual.
    Explanation
    This answer is correct because it accurately describes a HIPAA breach as an impermissible use or disclosure of protected health information (PHI) that compromises its security or privacy and poses a significant risk of harm to the affected individual. This definition encompasses various scenarios, including forgetting to encrypt an email containing PHI and talking too loudly with a patient on the phone, which can both lead to unauthorized access or disclosure of PHI and potentially harm the individual's privacy and security.

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  • 17. 

    Talking too loudly with a patient on the phone allows your co-worker seated next to you to overhear the conversation.  What would this be considered? 

    • A HIPAA Breach

    • Rude behavior

    • An inadvertent disclosure

    Correct Answer
    A. An inadvertent disclosure
    Explanation
    This situation would be considered an inadvertent disclosure because it is an unintentional sharing of confidential information. The person talking on the phone did not mean for their co-worker to overhear the conversation, but it still resulted in the disclosure of private information. This could potentially violate HIPAA regulations if the information shared was protected health information. However, it is not necessarily considered rude behavior unless it was done intentionally or with disregard for privacy.

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  • 18. 

    If our organization is found in violation of the HIPAA Privacy and Security Rules, what can happen?   Mark all that apply:

    • The Office for Civil Rights can punish us with civil monetary penalties.

    • The Office for Civil Rights can punish us with criminal penalties.

    • We may have to notify the involved patient(s).

    • We may have to notify the involved client(s).

    • We may have to notify the media.

    • Our company’s name may be posted on the Department of Health and Human Services’ website “Wall of Shame.”

    Correct Answer(s)
    A. The Office for Civil Rights can punish us with civil monetary penalties.
    A. The Office for Civil Rights can punish us with criminal penalties.
    A. We may have to notify the involved patient(s).
    A. We may have to notify the involved client(s).
    A. We may have to notify the media.
    A. Our company’s name may be posted on the Department of Health and Human Services’ website “Wall of Shame.”
    Explanation
    If an organization is found in violation of the HIPAA Privacy and Security Rules, they can face several consequences. The Office for Civil Rights has the authority to impose civil monetary penalties and criminal penalties on the organization. In addition, the organization may be required to notify the involved patient(s), client(s), and the media about the violation. Furthermore, the organization's name may be publicly posted on the Department of Health and Human Services' website "Wall of Shame."

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  • 19. 

    A patient enrolled in one of our care management programs has a primary care physician and a specialist.  Are we able to send a copy of the care plan to the patient’s specialist without obtaining written authorization?

    • Yes

    • No

    Correct Answer
    A. Yes
    Explanation
    Yes, we are able to send a copy of the care plan to the patient's specialist without obtaining written authorization.

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  • 20. 

    A patient who is receiving services through one of our program calls us.  Of the following, the best way to help verify the identity of a patient receiving our services is to ask for their:

    • Height and weight

    • Date of birth or SSN

    • Eye and hair color

    Correct Answer
    A. Date of birth or SSN
    Explanation
    The best way to help verify the identity of a patient receiving our services is to ask for their date of birth or SSN. This information is unique to each individual and can be used to confirm their identity accurately. Height and weight, as well as eye and hair color, can vary and may not be reliable indicators of identity.

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  • 21. 

    The Privacy Rule includes protecting health information that is found in employment and education records.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The Privacy Rule does not include protecting health information found in employment and education records. It only applies to health information that is held or maintained by covered entities, such as healthcare providers, health plans, and healthcare clearinghouses. Employment and education records are typically covered by other privacy laws, such as the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA) does not apply to them. Therefore, the correct answer is False.

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  • 22. 

    One of the three general Security Rule’s requirements for compliance is:

    • Ensure the confidentiality, integrity, and availability of ePHI.

    • Ensure the completeness, integrity, and authenticity of ePHI.

    • Ensure the confidentiality, individuality and accountability of ePHI.

    Correct Answer
    A. Ensure the confidentiality, integrity, and availability of ePHI.
    Explanation
    The correct answer is "Ensure the confidentiality, integrity, and availability of ePHI." This requirement is one of the three general Security Rule's requirements for compliance. It emphasizes the need to protect electronic protected health information (ePHI) by ensuring its confidentiality (keeping it private), integrity (preventing unauthorized modifications), and availability (making it accessible when needed). This requirement is essential for maintaining the security and privacy of sensitive health information and complying with HIPAA regulations.

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  • 23. 

    Which of the following are some of the most common forms of HIPAA violations:

    • Unsecured or unprotected PHI that is then accessed by unauthorized persons.

    • Hard copy PHI that is improperly disposed of in trash bins.

    • Curious employees that browse medical records of family or friends.

    • Terminated employees that gain access to computer records.

    • Careless employees discussing PHI in public areas.

    • All of the above

    Correct Answer
    A. All of the above
    Explanation
    The correct answer is "All of the above" because all of the mentioned scenarios are examples of common forms of HIPAA violations. Unsecured or unprotected PHI that is accessed by unauthorized persons, improperly disposed of hard copy PHI, employees browsing medical records of family or friends, terminated employees accessing computer records, and careless employees discussing PHI in public areas all violate HIPAA regulations. These actions can lead to unauthorized access and disclosure of protected health information, compromising patient privacy and security.

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  • 24. 

    A patient has the right to request a list of how their pHI has been disclosed.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    A patient has the right to request a list of how their Protected Health Information (PHI) has been disclosed. This is in accordance with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule, which grants patients the right to access and obtain a copy of their medical records, including information about how their PHI has been shared with others. This allows patients to have transparency and control over their personal health information.

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  • 25. 

    The Privacy Rule generally requires covered entities to limit the use or disclosure of pHI to the minimum necessary to accomplish the intended purpose. Dr. Smith (PCP) refers a patient to Dr. Jones (Specialist) for a consultation.  The minimum necessary rule applies in this case, since they are discussing the patient’s care.

    • True

    • False

    Correct Answer
    A. False
    Explanation
    The minimum necessary rule does not apply in this case. The Privacy Rule allows for the use and disclosure of PHI without the minimum necessary requirement for treatment purposes. Since Dr. Smith is referring the patient to Dr. Jones for a consultation regarding the patient's care, there is no need to limit the use or disclosure of PHI to the minimum necessary. Therefore, the statement is false.

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  • 26. 

    Unauthorized access is:

    • Access or disclosure of PHI that an employee does not have the job responsibility to access or share.

    • Looking up your neighbor’s PHI because you are concerned about their health.

    • Prohibited according to the HIPAA Privacy Rule and our company policy.

    • All of the above.

    Correct Answer
    A. All of the above.
    Explanation
    Unauthorized access refers to accessing or disclosing PHI (Protected Health Information) without the proper job responsibility or authorization. This includes situations like looking up someone's PHI out of personal concern or curiosity. Such actions are strictly prohibited according to the HIPAA Privacy Rule and the company policy. Therefore, the correct answer is "All of the above" as all the given options describe unauthorized access.

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  • 27. 

    Accessing patient information electronically can be traced back to your User ID and computer and can show which systems (such as Solution or Athena) you have accessed, as well as which patient records you have viewed.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Accessing patient information electronically can be traced back to the user's User ID and computer. This means that the system can track and record which systems the user has accessed, such as Solution or Athena, and also which specific patient records they have viewed. This tracking is important for maintaining accountability and ensuring that patient information is accessed only by authorized individuals. Therefore, the statement is true.

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  • 28. 

    An employee has a bad day at the office after dealing with an angry patient.  The employee posts a comment on Facebook.  The comment includes the patient’s name.  This would be considered a Breach.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Posting a comment on Facebook that includes a patient's name after having a bad day at the office and dealing with an angry patient would be considered a breach. This is because sharing a patient's personal information, such as their name, without their consent violates their privacy rights and breaches confidentiality.

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  • 29. 

    Monetary fines for HIPAA violations can range up to $1.5 Million.

    • True

    • False

    Correct Answer
    A. True
    Explanation
    Monetary fines for HIPAA violations can indeed range up to $1.5 Million. This is in accordance with the Health Information Technology for Economic and Clinical Health (HITECH) Act, which increased the penalties for non-compliance with HIPAA regulations. These fines are imposed to ensure that healthcare organizations take the necessary measures to protect the privacy and security of patients' health information.

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  • 30. 

    An employee works for our company, which is the Business Associate of a Covered Entity.  The employee collects the names, social security numbers, health insurance plan IDs, and dates of birth for a group of patients that are listed in the company’s computer system.  The employee sells this information to an unauthorized person for the purpose of identity theft.  Which of the following statements is true?

    • The Covered Entity can be subject to civil and criminal penalties.

    • The Business Associate (our company) can be subject to civil and criminal penalties.

    • The employee can be subject to criminal penalties.

    • All of the above.

    Correct Answer
    A. All of the above.
    Explanation
    All of the above statements are true. The Covered Entity can be subject to civil and criminal penalties for failing to properly protect patient information. The Business Associate, which is our company, can also be subject to civil and criminal penalties for the actions of its employee. Additionally, the employee who sold the information can be subject to criminal penalties for engaging in identity theft.

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  • Current Version
  • Mar 19, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Nov 28, 2012
    Quiz Created by
    Jlaprade

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