Microsoft Office Tools And Techniques Concepts Questions! Trivia Quiz

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| By Bmorris_sayre
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Quizzes Created: 4 | Total Attempts: 1,282
Questions: 30 | Attempts: 259

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Microsoft Office Tools And Techniques Concepts Questions! Trivia Quiz - Quiz

This is a Microsoft Office Tools and Techniques Concepts Trivia Questions Quiz. This application is the go-to app when it comes to the different organizations, so much emphasis is placed on employees being knowledgeable on how to use it and its features. If you are looking to refresh your understanding, be sure to give it a try and all the best!


Questions and Answers
  • 1. 

    The Track Changes button is located on the ____ tab.

    • A.

      Tracking

    • B.

      Review

    • C.

      View

    • D.

      Home

    Correct Answer
    B. Review
    Explanation
    The correct answer is "Review" because the Track Changes button is a feature used for reviewing and editing documents. It allows users to track any changes made to the document, such as edits, insertions, and deletions. The Review tab in most word processing software contains all the tools and options related to reviewing and editing documents, including the Track Changes button.

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  • 2. 

    The initials at the beginning of a comment indicate ____.

    • A.

      The type of comment

    • B.

      The number of the comment

    • C.

      The author of the comment

    • D.

      The date of the comment

    Correct Answer
    C. The author of the comment
    Explanation
    The initials at the beginning of a comment indicate the author of the comment. This is a common practice used to identify who made the comment in a conversation or discussion. By using initials, it becomes easier to attribute the comment to a specific person and track their contributions.

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  • 3. 

    To show comments and revisions at the left side of the document, click ____.

    • A.

      Reviewing Pane button arrow in the Tracking group, and then click Reviewing Pane Horizontal

    • B.

      Show Markup in the Tracking group, and the click Comments

    • C.

      Track Changes button in the Tracking group, and then click Change Tracking Options

    • D.

      Reviewing Pane button arrow in the Tracking group, and then click Reviewing Pane Vertical

    Correct Answer
    D. Reviewing Pane button arrow in the Tracking group, and then click Reviewing Pane Vertical
    Explanation
    To show comments and revisions at the left side of the document, the user needs to click the Reviewing Pane button arrow in the Tracking group and then select the option "Reviewing Pane Vertical". This will open the Reviewing Pane on the left side of the document, displaying all the comments and revisions made.

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  • 4. 

    If you do not want to make a change suggested by a reviewer, click the ____ button.

    • A.

      Next Change

    • B.

      Previous

    • C.

      Accept and Move to Next

    • D.

      Reject and Move to Next

    Correct Answer
    D. Reject and Move to Next
    Explanation
    The correct answer is "Reject and Move to Next" because this option is chosen when the user does not want to make the suggested change and wants to move on to the next suggestion. It allows the user to skip the suggested change and proceed to the next one without accepting or rejecting it.

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  • 5. 

    If you want to make all the changes the reviewers suggest, click the ____ button.

    • A.

      Next Change

    • B.

      Accept and Move to Next

    • C.

      Accept All Changes in Document

    • D.

      Reject and Move to Next

    Correct Answer
    C. Accept All Changes in Document
    Explanation
    The correct answer is "Accept All Changes in Document". This option should be selected if the user wants to accept all the changes suggested by the reviewers in the document at once. It saves time and effort by automatically accepting all the changes without having to review and accept them one by one.

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  • 6. 

    It is recommended that passwords include ____.

    • A.

      Text only

    • B.

      Numbers only

    • C.

      A combination of text and numbers

    • D.

      A combination of text, numbers, and symbols

    Correct Answer
    D. A combination of text, numbers, and symbols
    Explanation
    Passwords should include a combination of text, numbers, and symbols to enhance their strength and security. By using a mix of characters, it becomes harder for hackers to guess or crack the password using automated tools or brute force attacks. Including text, numbers, and symbols increases the complexity of the password, making it more difficult for unauthorized individuals to gain access to personal accounts or sensitive information.

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  • 7. 

    To remove the restriction from a document, click the ____ button at the bottom of the Restrict Formatting and Editing task pane.

    • A.

      No changes (Read only)

    • B.

      Yes, Start Enforcing Protection

    • C.

      Close

    • D.

      Stop Protection

    Correct Answer
    D. Stop Protection
    Explanation
    To remove the restriction from a document, the user needs to click the "Stop Protection" button at the bottom of the Restrict Formatting and Editing task pane. This button allows the user to stop the protection settings applied to the document, enabling them to make changes and edits to the content.

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  • 8. 

    ____ is printing on both sides of the page.

    • A.

      Grayscale printing

    • B.

      Scaling

    • C.

      Duplex printing

    • D.

      Collating

    Correct Answer
    C. Duplex printing
    Explanation
    Duplex printing refers to the process of printing on both sides of a page. This feature allows for more efficient use of paper and reduces printing costs. It is commonly used in office settings to save resources and promote sustainability. Grayscale printing refers to printing in black and white, scaling refers to adjusting the size of the printed document, and collating refers to arranging printed pages in a specific order.

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  • 9. 

    The ____ shows information about documents that are waiting to print.

    • A.

      Print queue

    • B.

      Print properties

    • C.

      Print quality

    • D.

      Status bar

    Correct Answer
    A. Print queue
    Explanation
    The print queue is a system that displays information about documents that are waiting to be printed. It provides a list of all the print jobs in line, allowing users to see which documents are waiting and their order in the queue. This helps users keep track of their print requests and manage the printing process efficiently.

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  • 10. 

    The ____ appears at the top of the document window and shows information about the author, title, subject matter, and keywords.

    • A.

      Restrict Formatting and Editing task pane

    • B.

      Reviewing Pane

    • C.

      Print Queue

    • D.

      Document Information Panel

    Correct Answer
    D. Document Information Panel
    Explanation
    The Document Information Panel is a feature in Microsoft Office applications that appears at the top of the document window. It displays important information about the document, such as the author, title, subject matter, and keywords. This panel allows users to easily view and edit the document's properties without having to navigate through menus or dialog boxes. It provides a convenient way to manage and organize document metadata.

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  • 11. 

    Which command on the Office Button menu contains the Document Inspector?

    • A.

      Prepare

    • B.

      Publish

    • C.

      Send

    • D.

      Print

    Correct Answer
    A. Prepare
    Explanation
    The command on the Office Button menu that contains the Document Inspector is "Prepare". This option allows users to inspect the document for any hidden or personal information that they may want to remove before sharing or publishing the document. It provides a convenient way to review and clean up the document's content and properties.

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  • 12. 

    ____ document formats are designed to preserve the visual appearance and layout of each page, and they enable fast viewing and printing.

    • A.

      Read-only

    • B.

      XPS

    • C.

      PDF

    • D.

      Both XPS and PDF

    Correct Answer
    D. Both XPS and PDF
    Explanation
    Both XPS and PDF document formats are designed to preserve the visual appearance and layout of each page. They enable fast viewing and printing, making them suitable for documents that need to be shared or distributed while maintaining their original formatting. XPS (XML Paper Specification) is a fixed-layout document format developed by Microsoft, while PDF (Portable Document Format) is a file format developed by Adobe Systems. Both formats are widely used and supported across different platforms and devices.

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  • 13. 

    ____ is the speed of data transfer.

    • A.

      Service

    • B.

      Bandwidth

    • C.

      Encryption

    • D.

      Synchronization

    Correct Answer
    B. Bandwidth
    Explanation
    Bandwidth refers to the speed at which data can be transferred from one point to another. It is a measure of the capacity of a network or communication channel to transmit data. The higher the bandwidth, the faster the data transfer rate. Therefore, bandwidth is the correct answer as it directly relates to the speed of data transfer.

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  • 14. 

    The option to distribute a document to a document management server is located in the ____ command on the Office Button menu.

    • A.

      Prepare

    • B.

      Send

    • C.

      Publish

    • D.

      Save

    Correct Answer
    C. Publish
    Explanation
    The correct answer is "Publish." The option to distribute a document to a document management server is located in the "Publish" command on the Office Button menu. This command allows users to publish their documents to a document management server, making it accessible to others for viewing or editing. By selecting the "Publish" option, users can easily share their documents with others and collaborate effectively.

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  • 15. 

    Adding ____ is a useful feature which allows reviewers to provide feedback and express opinions without changing the content of the document.

    • A.

      Underlines

    • B.

      Colors

    • C.

      Comments

    • D.

      Markup

    Correct Answer
    C. Comments
    Explanation
    Comments are a useful feature that allows reviewers to provide feedback and express opinions without changing the content of the document. By adding comments, reviewers can highlight specific areas or sections, ask questions, suggest improvements, or provide general observations. This feature is particularly helpful in collaborative work environments where multiple people need to review and provide input on a document without directly altering its content.

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  • 16. 

    Word will assign a different color for each of the first ____ reviewers.

    • A.

      Three

    • B.

      Four

    • C.

      Six

    • D.

      Eight

    Correct Answer
    D. Eight
    Explanation
    Word will assign a different color for each of the first eight reviewers.

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  • 17. 

    How can you tell if the Track Changes feature is on?

    • A.

      The button flashes

    • B.

      The button is green

    • C.

      The button is blue

    • D.

      The button is orange

    Correct Answer
    D. The button is orange
    Explanation
    When the Track Changes feature is enabled, the button on the interface turns orange. This color change indicates that any edits or modifications made to the document will be tracked and displayed. Therefore, the correct answer is "The button is orange."

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  • 18. 

    Which of the following is considered unethical behavior?

    • A.

      Respecting the property of others

    • B.

      Sharing passwords with those who are not authorized to access the files

    • C.

      Viewing and editing files which you are authorized to access

    • D.

      Following procedures to keep information secure

    Correct Answer
    B. Sharing passwords with those who are not authorized to access the files
    Explanation
    Sharing passwords with those who are not authorized to access the files is considered unethical behavior because it violates the principles of confidentiality and security. Sharing passwords with unauthorized individuals can lead to unauthorized access to sensitive information, breaches of privacy, and potential harm to individuals or organizations. It is important to protect and respect the privacy and security of others' information by not sharing passwords with unauthorized individuals.

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  • 19. 

    Elaine wants to create a password for the document. Which is the better choice?

    • A.

      Maxwelldata

    • B.

      Maxwell123

    • C.

      Max23Well57*El

    • D.

      MaxwellElaine

    Correct Answer
    C. Max23Well57*El
    Explanation
    The password "Max23Well57*El" is a better choice because it is a combination of uppercase and lowercase letters, numbers, and special characters. This makes it more secure and harder to guess or crack. It also includes a variation of the name "Maxwell" and the name "Elaine," which may be meaningful to the user but not obvious to others.

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  • 20. 

    The development of a document may involve multiple team members.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The development of a document often requires the collaboration of multiple team members. Each team member may have different roles and responsibilities in the process, such as gathering information, conducting research, writing content, editing, and formatting. By involving multiple team members, the document can benefit from diverse perspectives, expertise, and contributions, leading to a more comprehensive and high-quality final product.

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  • 21. 

    The Track Changes button is a toggle button.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The Track Changes button being a toggle button means that it can be turned on and off with a single click. When the button is clicked once, the Track Changes feature is activated and any changes made to the document will be tracked. Clicking the button again will deactivate the Track Changes feature, and any further changes made will not be tracked. This toggle functionality allows users to easily switch between tracking changes and not tracking changes as needed.

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  • 22. 

    You cannot print comments.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The given answer is false because it is stating that it is not possible to print comments. However, comments can be printed in many programming languages. Comments are used to add explanatory notes or remarks within the code, which are ignored by the compiler or interpreter. They are helpful for programmers to make their code more readable and understandable. Therefore, the statement that comments cannot be printed is incorrect.

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  • 23. 

    To see what the final document will look like, you can hide all of the markups.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement is true. It suggests that if you want to preview the final appearance of a document, you can hide all the markups. This means that by hiding the markups, you will be able to see the document without any visible changes, allowing you to have a clear view of how the document will look like when it is finalized.

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  • 24. 

    There is no limit on the number of reviewers for a document.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement suggests that there is no restriction or maximum limit on the number of reviewers for a document. This means that multiple reviewers can review the document simultaneously, providing their feedback and suggestions. Therefore, the answer is true, indicating that there is no limit on the number of reviewers for a document.

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  • 25. 

    Others can open, view, and make changes to a read-only document.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement suggests that others can open, view, and make changes to a read-only document. However, this is contradictory because a read-only document implies that it cannot be modified or edited by others. Therefore, the correct answer is false.

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  • 26. 

    If you forget a password on a Word document, your teacher can retrieve it for you.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because in most cases, if you forget a password on a Word document, your teacher cannot retrieve it for you. Passwords are designed to be secure and private, so only the person who set the password or knows it can access the document. In such cases, it is recommended to use password recovery tools or contact Microsoft support for assistance.

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  • 27. 

    You can use the print queue to cancel print jobs.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The given statement is true. A print queue is a list of print jobs that are waiting to be printed. By using the print queue, you can cancel or delete print jobs that you no longer want to print. This can be useful if you accidentally sent a document to the printer or if you want to prioritize certain print jobs over others. Therefore, the statement is correct.

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  • 28. 

    A hard copy of a file can be shared via an e-mail attachment.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    A hard copy of a file refers to a physical printout or a physical copy of the file. It cannot be shared via an email attachment, which is a digital method of sharing files. Email attachments can only be used to share digital files, not physical copies. Therefore, the statement is false.

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  • 29. 

    A computer must be properly configured to output or receive and open documents as a PDF, XPS, fax, e-mail attachment or Web page.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement implies that in order to output or receive and open documents in formats such as PDF, XPS, fax, e-mail attachment, or web page, a computer needs to be properly configured. This suggests that without proper configuration, the computer may not be able to handle these document formats. Therefore, the answer "True" indicates that proper configuration is indeed necessary for the computer to perform these tasks effectively.

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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 16, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Dec 09, 2014
    Quiz Created by
    Bmorris_sayre
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