Fundamentals Of Business Communication Quiz Part- VII

During the revising phase of the writing process, Bob will spend the most time making sure his message is clear. This phase involves reviewing and reworking the content, structure, and organization of the written piece. Bob will focus on clarifying his ideas, improving the flow of the text, and ensuring that his message is effectively communicated to the reader. This phase requires careful attention to detail and may involve multiple revisions and edits to achieve clarity in the writing.

When proofreading a document, it is important to be concerned with spelling, grammar, and punctuation to ensure that the text is free of errors and communicates effectively. Additionally, format should be checked to ensure consistency and readability. Names and numbers should also be carefully reviewed for accuracy. Therefore, the correct answer is "All of the above" as all of these elements should be considered during the proofreading process.

The first-person construction refers to a grammatical form that indicates the speaker or writer as the subject of the sentence. In this case, "I know" is a first-person construction because it uses the pronoun "I" to indicate the speaker as the one who knows something. The other options do not use the first-person pronoun and therefore do not qualify as first-person constructions.

The best way to evaluate your finished written message is through feedback. While determining its readability level and running it through a grammar/style checker program can provide some insights, feedback from others is crucial in understanding how well your message is understood and received by the intended audience. By receiving feedback, you can identify areas for improvement, clarify any confusing points, and ensure that your message effectively communicates the intended information. Eliminating wordy noun phrases and compound prepositions can also enhance readability, but feedback remains the most comprehensive and valuable evaluation method.

Trite expressions refer to phrases or sayings that have been used so frequently that they have lost their originality and impact. These expressions have become clichés and lack freshness or creativity. They are often considered overused and unoriginal.

Proofreading routine documents from a printed copy is the safest way because it allows for a more thorough review. When reading from a computer screen, it is easy to overlook errors or typos. However, when proofreading from a printed copy, it is easier to spot mistakes, inconsistencies, and formatting issues. This method also helps to identify errors that may not be caught by a spelling check or grammar check tool. Additionally, proofreading from a printed copy allows for a focused and uninterrupted review, unlike when multitasking or watching TV.

The correct answer is "Place the files on the desk over there." This sentence does not contain any opening fillers such as "There is" or "It is." It directly states the action of placing the files on the desk.

The phrase "exactly identical" is redundant because "exactly" and "identical" convey the same meaning. Therefore, eliminating the word "exactly" would make the sentence more effective by removing the unnecessary repetition.

Phase 3 of the 3x3 writing process involves revising the message to improve content and sentence structure. This step is crucial as it allows the writer to review and make necessary changes to the content of their writing, ensuring that it is clear, concise, and effectively conveys the intended message. By revising the message, the writer can also improve the sentence structure, making it more coherent and engaging for the reader. This step helps in refining the overall quality of the writing before moving on to the final draft.

The goal of business writing is to effectively communicate information and ideas to the reader. Using words that will impress the reader may not necessarily contribute to effective communication. Instead, it may lead to confusion or misunderstanding. Therefore, using words that will impress the reader is not a goal of business writing.

"Essential items" is the correct answer because it does not contain any redundancies. The word "essential" already implies that the items are necessary or important, so there is no need to add any additional words to describe their importance.

The best example of business writing is "Please tell your employees about the company’s new e-mail guidelines." This option is concise, clear, and direct, using simple language to convey the message effectively. It avoids unnecessary jargon or complex sentence structures, making it more accessible and easier to understand for the intended audience.

The third phase of the writing process is the revision phase, where the writer reviews and makes changes to their initial draft. This phase is crucial for improving the clarity, coherence, and effectiveness of the message. Spending a significant amount of time in this phase allows the writer to carefully analyze their writing, identify areas that need improvement, and make necessary changes to enhance the overall quality of the message. Therefore, the statement "A significant amount of the writer's time should be spent in this phase" is the most accurate.

This answer represents the best business writing because it is concise, clear, and direct. It provides a specific instruction to all employees without unnecessary details or explanations.

The correct answer is "To prepare your own tax return, you may either pick up a tax preparation paperback or purchase a software program for your computer". This sentence is parallel because it follows the same structure of using either/or to present two options. Both options are presented in the same format, making the sentence grammatically parallel.