Secnavinst 5216.5d Correspondence Manual

23 Questions | Total Attempts: 90

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Secnavinst 5216.5d Correspondence Manual

Covering Chapters one and two of the correspondence Manual


Questions and Answers
  • 1. 
    Submission of correspondence for signature is normally submitted in what format?
    • A. 

      Draft format

    • B. 

      Final format

    • C. 

      Blank format

    • D. 

      Authorized format

  • 2. 
    The FOIA allows any person to :
  • 3. 
    Address information addressing official Navy mail to the Command or activity addresses are located in:
  • 4. 
    Classified information can be sent by regular email
    • A. 

      T

    • B. 

      F

  • 5. 
    For Correspondence, what size text should be used?
    • A. 

      7 to 8 pitch

    • B. 

      14 to 16 pitch

    • C. 

      10 to 12 pitch

    • D. 

      6 pitch

  • 6. 
    Who authorizes delegation of signature authority to military and civilian subordinates?
    • A. 

      XO

    • B. 

      ISSM

    • C. 

      CMC

    • D. 

      CO

  • 7. 
    Correspondence that requires an answer or action should normally be answered within
    • A. 

      2 working days

    • B. 

      7 working days

    • C. 

      10 working days

    • D. 

      15 working days

  • 8. 
    Congressional communication requires an answer or action within
    • A. 

      5 working days

    • B. 

      10 working days

    • C. 

      3 working days

    • D. 

      7 working days

  • 9. 
    True or FalseUse of a service members SSN is authorized on all correspondence outside the DoD.
    • A. 

      True

    • B. 

      False

  • 10. 
    What is the standard size paper for all official letter head stationary?
    • A. 

      8 X 10 inches

    • B. 

      8 1/2 X 11 inches

    • C. 

      8 1/4 X 11 inches

    • D. 

      8 1/4 X 10 inches

  • 11. 
    Enclosure markings must be marked on the _________ page.    Enclosure markings must go in the ______________ corner.
    • A. 

      (Second) (Center)

    • B. 

      (First) (Lower Left)

    • C. 

      (First) ( Lower Right)

    • D. 

      (First) (Center)

  • 12. 
    How are dates expressed in Naval Letters?
    • A. 

      Yr/day/month

    • B. 

      Month/yr/day

    • C. 

      Day/month/yr

    • D. 

      Month/day/yr

  • 13. 
    Allow ____inch margins on the top, bottom and sides of each page.
    • A. 

      0.5 inch

    • B. 

      1/2 inch

    • C. 

      2 inch

    • D. 

      1 inch

  • 14. 
    How many identification symbols are there for a standard letter?
    • A. 

      Four parts

    • B. 

      Two parts

    • C. 

      Five parts

    • D. 

      Three parts

  • 15. 
    When woud you use a via line
    • A. 

      When one or more activities outside your own would see the letter before reaching the action addressee.

    • B. 

      When one or more departments outside your own would see the letter before reaching the action addressee.

    • C. 

      For Official Business Only

    • D. 

      When and outside entity requests it.

  • 16. 
    If you have only one reference, how would it be listed?
    • A. 

      Reference: a

    • B. 

      Ref: (a)

    • C. 

      Ref: a

    • D. 

      Reference: (a)

  • 17. 
    Don't begin a paragraph at the bottom of a page unless there is  enough space for at least how many lines?
    • A. 

      Four

    • B. 

      Three

    • C. 

      Five

    • D. 

      Two

  • 18. 
    Are there any exceptions in the Signature block  of a Naval Letter?
    • A. 

      Yes. Last name appears in all caps with the exception of a last prefix such as McDONALD, McKAY

    • B. 

      No. All letters must be in ALL CAPS

  • 19. 
    The signature block starts how many lines below the text?
    • A. 

      Four

    • B. 

      Two

    • C. 

      Six

  • 20. 
    True or FalseNumbers must have punctuation accompanying them
    • A. 

      True

    • B. 

      False

  • 21. 
    What is tabbing used for in correspondence?
    • A. 

      To remember where you left off at

    • B. 

      To break up correspondence into sections

    • C. 

      For enclosures and background material

  • 22. 
    What is the purpose of proofreading?
    • A. 

      To ensure that it has been correctly prepared.

    • B. 

      To make room for adding more information to the correspondence

    • C. 

      Because it is required

  • 23. 
    The person who's title appears on the To: line is called the
    • A. 

      The other person

    • B. 

      The Activated addressee

    • C. 

      The Respondent

    • D. 

      Action Addressee

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