Project Manager Induction Quiz
Take the Project Manager Induction Quiz to assess your knowledge of the PM Induction modules.
- 1.
Public Procurement is important because:
- A.
We are spending someone else’s money
- B.
Public sector organizations are the stewards of public funds
- C.
There is a special demand on the entrusted organization, in terms of ethics, efficiency as well as transparency and accountability
- D.
All of the above
Correct Answer
D. All of the aboveExplanation
There is a special demand on the entrusted organization in terms of achieving value for money, ethics, efficiency as well as transparency and accountability. It is these expectations that form the basis of public procurement principles. Read more in the Procurement Manual. https://intra.unops.org/ToolsResources/KnowledgeSystem/procurement/Pages/Endorsed/Procurement%20Manual.aspxRate this question:
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- 2.
Which of the below is not one of the four Procurement Principles?
- A.
Best Value for Money
- B.
Efficiency and Accountability
- C.
Fairness, Integrity and Transparency
- D.
Effective Competition
Correct Answer
B. Efficiency and AccountabilityExplanation
UNOPS Financial Regulation 18.02 requires that the following general principles must receive due consideration when undertaking the procurement activities: Best value for money; Fairness, integrity and transparency; Effective competition; and The best interests of UNOPS and its clients. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/procurement/Pages/Endorsed/Procurement%20Manual.aspxRate this question:
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- 3.
What is the correct sequence of the Procurement Process?
- A.
Definition of Needs, Finding Suppliers, Getting Offers, Evaluation, Review & Award, Contract Issuance
- B.
Definition of Needs, Getting Offers, Finding Suppliers, Evaluation, Review & Award, Contract Issuance
- C.
Definition of Needs, Getting Offers, Finding Suppliers, Review & Award, Evaluation, Contract Issuance
- D.
None of the above
Correct Answer
A. Definition of Needs, Finding Suppliers, Getting Offers, Evaluation, Review & Award, Contract IssuanceExplanation
For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Training/PMFoundation/Documents/Procurement%20for%20PM%20Induction.pdfRate this question:
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- 4.
Which of the below statements is False?
- A.
Technical Specifications are used for the procurement of goods
- B.
Terms of Reference (TOR) are only used for contracting of employees
- C.
Statement of Works (SOW) provides background and detailed information for construction works
Correct Answer
B. Terms of Reference (TOR) are only used for contracting of employeesExplanation
Terms of Reference (TOR) are mainly used for contracting of services. TOR define the work required of a supplier to provide the solicited services. However, they can be used for goods and works when the requirement cannot be quantitatively defined. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/procurement/Pages/Endorsed/Procurement%20Manual.aspxRate this question:
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- 5.
Select the best answer - RFP and ITB are used for procuring Goods and Services for what amount
- A.
>100,000 USD
- B.
50,000-100,000 USD
- C.
>50,000 USD
- D.
>2,500 USD
Correct Answer
C. >50,000 USDExplanation
Request for Proposal (RFP) and Invitation to Bid (ITB) are formal methods of solicitation used for procurements above 50.000 USD. For more information on when to use each method see the procurement manual:
https://intra.unops.org/ToolsResources/KnowledgeSystem/procurement/Pages/Endorsed/Procurement%20Manual.aspxRate this question:
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- 6.
Select the best answer - The Local Contracts and Property Committee (LCPC) reviews formal procurement submissions of what amount?
- A.
250,000 – 499,999 USD
- B.
> 250,000 USD
- C.
50,000-250,000 USD
- D.
All standard formal procurement submissions that do not go to HQCPC
Correct Answer
A. 250,000 – 499,999 USDExplanation
For details on whether a submission should be made to HQCPC or LCPC, please see the tresholds in the Procurement Manual. For more information: https://intra.unops.org/ToolsResources/KnowledgeSystem/procurement/Pages/Endorsed/Procurement%20Manual.aspxRate this question:
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- 7.
HQ Contracts and Property Committee (HQCPC) reviews every request for contract approval above LCPC level and makes recommendation to:
- A.
Project Manager
- B.
Procurement Officer
- C.
Executive Chief Procurement Officer
- D.
Procurement Advisor
Correct Answer
C. Executive Chief Procurement OfficerExplanation
Contracts and property committees shall review submissions and render written advice to ECPO (in the case of HQCPC) or the relevant Regional Director (in the case of an LCPC) on UNOPS procurement actions. For more information: https://intra.unops.org/ToolsResources/KnowledgeSystem/procurement/Pages/Endorsed/Procurement%20Manual.aspxRate this question:
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- 8.
True or False: A written contract shall always be issued by UNOPS for all procurement activities valued at USD 2,500 or above
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
With the exception of procurement activities with a value below USD 2,500 where no contract is required, every effort must be made to avoid a situation whereby services or works commence and goods are ordered prior to the establishment of a contract. For more information: https://intra.unops.org/ToolsResources/KnowledgeSystem/procurement/Pages/Endorsed/Procurement%20Manual.aspxRate this question:
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- 9.
When making submissions to HQCPC, ensure your submission meets the below criteria (more than one answer)
- A.
Demonstrates UNOPS rules & procedures have been complied with
- B.
Clear and self-contained explanations
- C.
Proper justifications
- D.
Complete & signed supportive documents
Correct Answer(s)
A. Demonstrates UNOPS rules & procedures have been complied with
B. Clear and self-contained explanations
C. Proper justifications
D. Complete & signed supportive documentsExplanation
For more information about submissions to the HQ contracts & property committee (HQCPC) see:
https://intra.unops.org/Global/HQCPC/Pages/default.aspxRate this question:
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- 10.
Which of the below is not required for project budget approval?
- A.
Signed agreement by both parties
- B.
Budget setup is as per client agreement and Implementation Analysis Note (IAN) comments
- C.
Client data has been inputted and verified on the Partner Centre
Correct Answer
C. Client data has been inputted and verified on the Partner CentreExplanation
The following criteria are required to be fulfilled for project budget approvals: Signed agreement by both parties; Review Project award amount and prior year expenditures (if applicable) against overall agreed budget; Use of correct fund/donor codes; Ensure Fee % is correctly set; and Output report is supported by the budget setup. Non cash based projects have additional requirements. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Training/PMFoundation/Documents/Finance%20for%20PM%20Induction.pdfRate this question:
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- 11.
What are Non Cash based projects?
- A.
Projects for UN Secretariat, where UNOPS does not charge for its Services
- B.
Projects where UNOPS has an approved budget from the client, but not funds
- C.
Projects where UNOPS is consulted and not implementing services
Correct Answer
B. Projects where UNOPS has an approved budget from the client, but not fundsExplanation
Non-Cash-based: Projects where UNOPS has an approved budget from the client, but not funds, as cash settlement will be processed at the corporate level; Cash based: Projects where UNOPS receives funds prior to initiating project activities. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Training/PMFoundation/Documents/Finance%20for%20PM%20Induction.pdfRate this question:
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- 12.
Which of the below expenditure process steps are not performed by the Project Manager?
- A.
Requisition Creation
- B.
Purchase Order Approval
- C.
Create Accounts Payable Voucher
- D.
Receipts of Goods/Services
Correct Answer
C. Create Accounts Payable VoucherExplanation
Accounts Payable and Disbursements/Payments are covered by the Finance Assistant Officer. For more information on the project expenditure process, please see: https://intra.unops.org/ToolsResources/Atlas/Pages/default.aspxRate this question:
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- 13.
How do you allocate expected funds from clients?
- A.
Create an Accounts Receivable entry on Atlas and allocate funds accordingly
- B.
Create an online submission on the UNOPS Receivables system with expected funds from clients and specify how to allocate the funds
- C.
Send an email to your RMFO with the attached request with both the clients and approvers signature
Correct Answer
B. Create an online submission on the UNOPS Receivables system with expected funds from clients and specify how to allocate the fundsExplanation
For more information about UNOPS Accounts Receivables system please see: https://intra.unops.org/Practices/Finance/Receivables/Pages/default.aspxRate this question:
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- 14.
UNOPS allocable charges are direct costs associated with HQ activities and charges are evenly distributed to projects
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
UNOPS allocable charges are direct costs associated with projects. All such expenses are first accrued in a corporate “pool” of relevant charges and then distributed at regular intervals between administrative budgets and relevant projects in a reasonable, measurable and practical manner in accordance with pre-defined distribution keys.
https://intra.unops.org/ToolsResources/KnowledgeSystem/Management/Pages/Endorsed/Allocable%20Charges.aspxRate this question:
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- 15.
Which of the following Banking options can be used in UNOPS: (there can be more than one correct answer)?
- A.
Atlas Bank Accounts - UNOPS has bank accounts in 34 different countries
- B.
Petty Cash
- C.
UNDP Bank accounts
- D.
Operational Advance
- E.
UN Secretariat Accounts
Correct Answer(s)
A. Atlas Bank Accounts - UNOPS has bank accounts in 34 different countries
B. Petty Cash
C. UNDP Bank accounts
D. Operational AdvanceExplanation
To find more about when to use each banking option please see:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Training/PMFoundation/Documents/Finance%20for%20PM%20Induction.pdfRate this question:
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- 16.
Which of the following is/are not part of the 6 Project Success Criteria?
- A.
Stakeholder Satisfaction
- B.
Knowledge Management
- C.
Processes and Tools
- D.
Learning and Development
- E.
Personnel Management
- F.
Delivery performance
- G.
Partner Satisfaction
Correct Answer(s)
C. Processes and Tools
D. Learning and Development
G. Partner SatisfactionExplanation
Please read more about the 6 Project Success Criteria: Stakeholder Management; Delivery and Performance; Procedures; Knowledge Management; Personnel Management; and Core Values. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Pages/Endorsed/Success%20Criteria.aspxRate this question:
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- 17.
'Lessons learned are documented and shared within the organization' refers to which of the 6 Project Success Criteria:
- A.
Stakeholder Satisfaction
- B.
Knowledge Management
- C.
Personnel Management
- D.
Both a and b
- E.
Both a and c
Correct Answer
B. Knowledge ManagementExplanation
The Criteria on Knowledge Management implies that lessons learned should be documented and applied from other projects, and that team members should use the Community of Practice. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Pages/Endorsed/Success%20Criteria.aspxRate this question:
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- 18.
Which of the following is the Project Manager not responsible for:
- A.
Budgets and expenditures to be in compliance with the project agreement
- B.
Project producing results capable of achieving the benefits and meeting expectations defined in the Business Case
- C.
Sound knowledge of UNOPS mission, goals and strategy
- D.
Understanding of project legal agreements
- E.
Project Manager is responsible for all of the above
Correct Answer
E. Project Manager is responsible for all of the aboveExplanation
The Project Manager's prime responsibility is to ensure that the project produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case.
For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Pages/Endorsed/Project%20Manager.aspxRate this question:
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- 19.
If the Project Manager identifies ethical issues that could result in a project having limited value or is not for the greater good, he or she should
- A.
Take accountability and develop a plan to ensure benefits are achieved
- B.
Report ethical issues to supervisor
- C.
Be transparent and raise issue at the next stakeholder meeting to ensure everyone is informed
- D.
None of the above
Correct Answer
B. Report ethical issues to supervisorExplanation
The Engagement Authority ensures that all Engagements are in full compliance with UN regulations and due consideration has been made for UN Principles. For Programmes, Projects and Work Packages, the Programme / Project / Team Manager need to be aware of UN Principles and regulations and to notify the Engagement Authority if any issue arises. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Pages/Endorsed/Ethics.aspxRate this question:
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- 20.
Fill in the Blank - Which of the Project Management Cycle stages are missing: Lead Generation, Initiation, Subsequent Stages, Final Stage, Review
Correct Answer
Pre-EngagementExplanation
UNOPS Project Life Cycle is adopted from PRINCE2 and comprises of Lead Generation, Pre-Engagement, and Initiation stage, Subsequent stages and Final stage.
For more information:
https://intra.unops.org/Practices/Project-Management/Pages/default.aspxRate this question:
- 21.
What Resources to assist PMs in their daily work does the Project Management Practice offer?
- A.
Online PM Body of Knowledge system containing articles, instructions and guidance on Project Management Methodology, including templates and tools
- B.
Webinars are designed to be short, insightful and keep you informed on the current tools and processes of UNOPS Project Management
- C.
Project Management Certification Program
- D.
PM Community of Practice, which is an active information source for sharing of project best practices
- E.
Live Office hours, which is interactive sessions led by the PM Practice aimed at getting answers to PMs questions
- F.
All of the above
Correct Answer
F. All of the aboveExplanation
For more information about the Project management Practice, please see:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Pages/About.aspxRate this question:
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- 22.
As ‘Manager’, the Project Manager (depending on level) can Perform the Below Functions on Atlas (more than one correct answer)
- A.
Create a Proposal
- B.
Submit a Proposal
- C.
Generate Award
- D.
Award Profile
- E.
Finalize Budget
- F.
Update Project Budget
- G.
Access all Projects inquiry pages and reports
Correct Answer(s)
A. Create a Proposal
B. Submit a Proposal
C. Generate Award
D. Award Profile
F. Update Project Budget
G. Access all Projects inquiry pages and reportsExplanation
For more information on concepts and training related to Project financials, please see the ATLAS support page.
https://intra.unops.org/ToolsResources/Atlas/Pages/default.aspxRate this question:
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- 23.
UNOPS Legislative Framework consist of the following (select all applicable options):
- A.
UN-wide or UNOPS specific requirements
- B.
Organizational Directives (ODs)
- C.
UNDP Legislation, only when we operating within the same location
- D.
Administrative Instructions (AIs)
- E.
Practice & Quality Management System (PQMS) Processes, instructions and supporting guidance
Correct Answer(s)
A. UN-wide or UNOPS specific requirements
B. Organizational Directives (ODs)
D. Administrative Instructions (AIs)
E. Practice & Quality Management System (PQMS) Processes, instructions and supporting guidanceExplanation
Higher from lower level: External Legislation, Ods, Ais and PQMS. To find more about UNOPS legastive framework: see:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Training/PMFoundation/Documents/Legal%20for%20PM%20Induction.pdfRate this question:
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- 24.
UNOPS has FIDIC-based contracts for works, the UNOPS suite of four works contracts, include:
- A.
Minor Works Contract
- B.
Flexible Works Contract
- C.
Short Form Construction Contract
- D.
Long-term Construction Contract
- E.
Measured Price Construction Contract
- F.
Lump Sum Construction Contract
Correct Answer(s)
A. Minor Works Contract
C. Short Form Construction Contract
E. Measured Price Construction Contract
F. Lump Sum Construction ContractExplanation
UNOPS has new FIDIC-based contracts for works. They supersede the old General Conditions of Contracts (GCC) that we used for works. Please read more on the ISP Infrastructure page:
https://intra.unops.org/ToolsResources/KnowledgeSystem/opg/infrastructure/Pages/UNOPSContractsforWorks.aspxRate this question:
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- 25.
Which of the below clauses should not be included in contracts?
- A.
Jurisdiction clause
- B.
Applicable law clause
- C.
Audit (or audit-equivalent) clause
- D.
A and c only
- E.
All of the above
Correct Answer
E. All of the aboveExplanation
These are clauses that can't be included in UNOPS contracts, although UNOPS is regularly asked to do so. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Training/PMFoundation/Documents/Legal%20for%20PM%20Induction.pdfRate this question:
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- 26.
If you receive a court summons addressed to UNOPS, what do you do?
- A.
Contact my Regional Legal Adviser
- B.
Rely on a Ministry to handle it
- C.
Sign it
- D.
Ignore it
Correct Answer
A. Contact my Regional Legal AdviserExplanation
When you receive a Court summon you shouldn't ignore it, sign it or rely on a Ministry to handle it. Instead, you should contact its Regional Legal Adviser ASAP. For more information:
https://intra.unops.org/ToolsResources/KnowledgeSystem/projectmanagement/Training/PMFoundation/Documents/Legal%20for%20PM%20Induction.pdfRate this question:
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- 27.
What UNOPS information is available to the public under the Information Disclosure Policy (OD30)? (there can be more than one correct answer)
- A.
Host country agreements
- B.
Common Country Assessments/ UN Development Assistance Frameworks
- C.
UNOPS Offices
- D.
Partners
- E.
Project data
- F.
UNOPS Executive Board documents
- G.
Annual Reports of the Executive Office
- H.
Personnel Salary
- I.
Policies and Procedures
- J.
Financial reports and audit reports
- K.
Procurement activities
Correct Answer(s)
A. Host country agreements
B. Common Country Assessments/ UN Development Assistance Frameworks
C. UNOPS Offices
D. Partners
E. Project data
F. UNOPS Executive Board documents
G. Annual Reports of the Executive Office
I. Policies and Procedures
J. Financial reports and audit reports
K. Procurement activitiesExplanation
The Information Disclosure Policy is ''intended to ensure that information concerning UNOPS operations is available to the public, except for limited information that is deemed confidential as set out in this Policy. For the purposes of this Policy, information is defined as printed or electronic materials that provide knowledge about UNOPS activities.'' Please read more in the Information Disclosure Policy. For more information:
https://intra.unops.org/ToolsResources/Policy_Coordination/Documents/Organisational%20Directives/OD%2030%20(rev%201)%20Information%20Disclosure%20Policy.pdfRate this question:
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- 28.
If one of the personnel under your supervision is not performing, which of the following should you not do?
- A.
Inform him/her of performance shortcomings, and identify ways they can be overcome.
- B.
Wait for his/her contract to expire, and on the last day politely thank him/her for his/her service to the UN
- C.
Keep a written record of your discussions and his/her responses.
- D.
Complete an official performance appraisal.
Correct Answer
B. Wait for his/her contract to expire, and on the last day politely thank him/her for his/her service to the UNExplanation
Do inform staff members of performance shortcomings, and identify ways they can be overcome. Make sure that official performance appraisal are completed. For more information see:
https://intra.unops.org/Practices/HR/PerformanceManagement/Pages/default.aspxRate this question:
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