Take This Test For Outlook 2007 Advanced MCQ Quiz

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Take This Test For Outlook 2007 Advanced MCQ Quiz - Quiz

Do you use Outlook 2007? If yes, then try your hands on this 'Outlook 2007 Advanced Quiz' and get to test your knowledge about this software. Different applications can be used to send e-mails, but Outlook is one of the safest, especially in company settings. This application comes as part of the Microsoft office suite. Do you know how to use the different tools in this application? This quiz will help you refresh your memory when it comes to using the application.


Questions and Answers
  • 1. 

    What is the alternative to cut in outlook 2007 e-mail?

    • A.

      Ctrl-a

    • B.

      Ctrl-e

    • C.

      Ctrl-i

    • D.

      Ctrl-o

    • E.

      Ctrl-x

    Correct Answer
    E. Ctrl-x
    Explanation
    Ctrl-X is the keyboard shortcut for "Cut" in Outlook 2007 email. When you select a portion of text or an item in an email and press Ctrl-X, it will remove the selected content and save it to the clipboard. This action is similar to the "Cut" function in other software applications, allowing you to move or transfer the selected content to another location by pasting it.

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  • 2. 

    The term 'IMAP' stands for _________. 

    • A.

      Integrated Message Access Protocol

    • B.

      Internet Message Access Protocol

    • C.

      Integrated Mail Access Protocol

    • D.

      None of the above 

    Correct Answer
    B. Internet Message Access Protocol
    Explanation
    IMAP stands for Internet Message Access Protocol. This protocol allows users to access and manage their email messages on a remote mail server. It enables users to view, retrieve, and organize their emails from multiple devices while keeping the messages stored on the server. Unlike POP (Post Office Protocol), IMAP allows users to access their emails without downloading them to their local device, making it more convenient for users who access their emails from different devices. Therefore, the correct answer is "Internet Message Access Protocol".

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  • 3. 

    What is the alternative to copy in outlook 2007 e-mail?

    • A.

      Ctrl v

    • B.

      Ctrl c

    • C.

      Ctrl e

    • D.

      Ctrl w

    • E.

      Ctrl l

    Correct Answer
    B. Ctrl c
    Explanation
    In Outlook 2007, the alternative to copy an email is by using the shortcut "ctrl c". This shortcut allows the user to copy the selected email or text within the email and then paste it elsewhere using the "ctrl v" shortcut. The other options listed (ctrl e, ctrl w, ctrl l) are not associated with copying emails in Outlook 2007.

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  • 4. 

    What is the alternative of paste in the outlook 2007 e-mail?

    • A.

      Ctrl v

    • B.

      Ctrl c

    • C.

      Ctrl z

    • D.

      Ctrl f

    • E.

      Ctrl s

    Correct Answer
    A. Ctrl v
    Explanation
    In Outlook 2007, the alternative for paste is "ctrl v". This shortcut allows the user to paste copied content into an email or any other text field. By pressing "ctrl v", the content that was previously copied using "ctrl c" or the copy function will be inserted at the cursor's current position. This shortcut is commonly used for quickly transferring information from one location to another within an email or document.

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  • 5. 

    Should you give out your password?

    • A.

      Yes

    • B.

      No

    • C.

      Always

    • D.

      Never

    • E.

      Depending on circumstances

    Correct Answer
    B. No
    Explanation
    Giving out your password is not recommended as it can lead to unauthorized access to your personal information and accounts. It is important to keep your password confidential to protect your online security and privacy.

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  • 6. 

    What should you do if you receive chain mail?

    • A.

      Delete

    • B.

      Reply

    • C.

      Forward

    • D.

      None of the above

    Correct Answer
    A. Delete
    Explanation
    If you receive chain mail, the best course of action would be to delete it. Chain mail often contains false information, superstitions, or requests to forward the message to others. It is usually a waste of time and can contribute to the spread of misinformation. Therefore, deleting it is the most sensible option to avoid getting caught up in unnecessary messages and potential scams.

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  • 7. 

    Which features among the following are introduced in MS Outlook 2007:

    • A.

      Cache-Exchange-Mode

    • B.

      To-do Bar

    • C.

      Minimized Navigation Pane & MS Word 2007 as the default e-mail editor

    • D.

      Able to send your Calendar via e-mail

    Correct Answer(s)
    B. To-do Bar
    C. Minimized Navigation Pane & MS Word 2007 as the default e-mail editor
    D. Able to send your Calendar via e-mail
    Explanation
    The features introduced in MS Outlook 2007 are the To-do Bar, Minimized Navigation Pane & MS Word 2007 as the default e-mail editor, and the ability to send your Calendar via e-mail.

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  • 8. 

    Choose the advantages of using Word as an Email Editor in Outlook from the following:

    • A.

      Formatting benefits to e-mails

    • B.

      Spell Check in e-mails

    • C.

      Decrease in RAM usage

    • D.

      Auto-Save benefits

    Correct Answer(s)
    A. Formatting benefits to e-mails
    B. Spell Check in e-mails
    D. Auto-Save benefits
    Explanation
    Using Word as an Email Editor in Outlook offers several advantages. Firstly, it provides formatting benefits to emails, allowing users to create visually appealing and professional-looking messages. Secondly, it includes a spell check feature, ensuring that emails are free from spelling errors. Lastly, it offers auto-save benefits, which automatically saves drafts of emails, preventing any loss of work in case of unexpected disruptions. These advantages enhance the overall user experience and efficiency when composing and sending emails.

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  • 9. 

    Which one among the following can be done successfully online if Outlook has the online status:

    • A.

      Creating an appointment

    • B.

      Creating an event

    • C.

      Scheduling a meeting

    Correct Answer
    C. Scheduling a meeting
    Explanation
    If Outlook has the online status, scheduling a meeting can be done successfully online. This means that users can use the Outlook application to set up a meeting with other participants, send out invitations, and manage the meeting details all through the online platform. Creating an appointment and creating an event can also be done online, but the specific question asks for the action that can be successfully done if Outlook has the online status, which is scheduling a meeting.

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  • 10. 

    The archiving feature is available both in Outlook client and Outlook Webmail.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because the archiving feature is only available in the Outlook client, not in Outlook Webmail.

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  • 11. 

    When checking Mailbox Size, the Server Data tab will only appear when Outlook is in ____ state. 

    • A.

      Offline

    • B.

      Connected

    • C.

      Disconnected

    • D.

      None of the above

    Correct Answer
    A. Offline
    Explanation
    When checking Mailbox Size, the Server Data tab will only appear when Outlook is in Offline state. This means that the user is not connected to the server and is not able to send or receive emails. In this state, the server data tab provides information about the size of the mailbox and allows the user to manage their mailbox by deleting unnecessary emails or moving them to different folders.

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  • 12. 

    Mailbox size can be checked in Outlook Webmail.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because mailbox size cannot be checked in Outlook Webmail. Outlook Webmail is a web-based email client that allows users to access their emails, calendars, and contacts online. However, checking mailbox size is a feature typically available in desktop email clients like Microsoft Outlook, where users can view the size of their mailbox and manage their storage accordingly.

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  • 13. 

    Which steps among the following should a user regularly perform to maintain a reasonable mailbox size:

    • A.

      Make sure Deleted Items is emptied upon closing out (auto or manual)

    • B.

      Remove e-mail in Sent Items and Drafts (auto or manual)

    • C.

      Check Mailbox Cleanup feature (tools – mailbox Cleanup)

    • D.

      Archive

    Correct Answer(s)
    A. Make sure Deleted Items is emptied upon closing out (auto or manual)
    B. Remove e-mail in Sent Items and Drafts (auto or manual)
    C. Check Mailbox Cleanup feature (tools – mailbox Cleanup)
    D. Archive
    Explanation
    Regularly performing the following steps will help maintain a reasonable mailbox size: making sure the Deleted Items folder is emptied upon closing out, removing emails in the Sent Items and Drafts folders, checking the Mailbox Cleanup feature, and archiving emails. These actions will help reduce the amount of unnecessary data stored in the mailbox, freeing up space and improving overall mailbox performance.

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  • 14. 

    What term best describes the usefulness of Quick flagging?

    • A.

      Security

    • B.

      Follow up

    • C.

      Prioritization

    • D.

      Filtering Spam

    Correct Answer
    B. Follow up
    Explanation
    The term "Follow up" best describes the usefulness of Quick flagging. Quick flagging allows users to easily mark emails or messages that require further action or attention. By flagging messages, users can easily keep track of important tasks or conversations that need to be followed up on. This feature helps in organizing and prioritizing workflow, ensuring that important tasks or messages are not overlooked or forgotten.

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  • 15. 

    Although MS Outlook is often used mainly as an e-mail application, it also provides features among the following:

    • A.

      A calendar

    • B.

      Task and contact management

    • C.

      Picture Manager

    • D.

      Allows web browsing

    Correct Answer(s)
    A. A calendar
    B. Task and contact management
    D. Allows web browsing
    Explanation
    MS Outlook is a versatile application that offers more than just email services. It includes a calendar feature, allowing users to schedule and manage their appointments and events. Additionally, it provides task and contact management capabilities, enabling users to organize their tasks and maintain a database of their contacts. However, MS Outlook does not include Picture Manager, which is a separate application. It also does not allow web browsing directly within the application.

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  • 16. 

    What is the file extension used in Microsoft Outook?

    • A.

      .pst

    • B.

      .ext

    • C.

      .doc

    • D.

      .sst

    Correct Answer
    A. .pst
    Explanation
    The file extension used in Microsoft Outlook is .pst. This extension stands for Personal Storage Table, which is a file format used to store email messages, contacts, calendar events, and other data in Outlook. The .pst file allows users to backup and restore their Outlook data, as well as transfer it to another computer or email client if needed.

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  • Current Version
  • Jul 03, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Oct 12, 2012
    Quiz Created by
    Trainer12
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