Accounts Payable Quiz - Cs

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| By CoyoteTrainer
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Accounts Payable Quiz - Cs - Quiz

This quiz will be used to test your knowledge on general accounts payable protocol.


Questions and Answers
  • 1. 

    When looking to find who has processed a load for payment, you would use which feature of Bazooka?

    • A.

      Audit Tab

    • B.

      The "$$$" tab

    • C.

      Accounting tab, expand button, audit button

    Correct Answer
    C. Accounting tab, expand button, audit button
    Explanation
    To find out who has processed a load for payment in Bazooka, you would use the Accounting tab. Within the Accounting tab, you need to click on the expand button to view more details. Then, you can click on the audit button to access the information regarding the processing of the load for payment. The Audit Tab and the "$$$" tab are not relevant in this context and do not provide the necessary information.

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  • 2. 

    If a Coyote employee has made an error in a load, you can click what button that will eliminate all work done this load prior to saving?

    • A.

      Caution Triangle

    • B.

      Red "X"*

    • C.

      Save, but not Save and Exit

    Correct Answer
    B. Red "X"*
    Explanation
    The correct answer is the Red "X" button. Clicking this button will eliminate all work done in the current load before saving.

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  • 3. 

    When is a Short Pay Approval needed?

    • A.

      Never; we have a rate con

    • B.

      When charges from a carrier are exceeding what the Baz $$$ is reflecting due to the carrier

    • C.

      When the factoring company's stamp is not provided

    Correct Answer
    B. When charges from a carrier are exceeding what the Baz $$$ is reflecting due to the carrier
    Explanation
    A Short Pay Approval is needed when the charges from a carrier are higher than what is reflected in the Baz $$$ system due to the carrier. This means that the carrier is charging more than what was initially agreed upon or recorded in the system, and therefore, approval is required to pay the higher amount.

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  • 4. 

    What is a Consignee?

    • A.

      The facility where a carrier drops off a load

    • B.

      The facility where a carrier picks up a load

    • C.

      A lumper service's HQ

    Correct Answer
    A. The facility where a carrier drops off a load
    Explanation
    A consignee refers to the facility where a carrier drops off a load. This is the location where the goods or cargo are delivered to the intended recipient or the party responsible for receiving and accepting the shipment. The consignee is typically the final destination or the designated location where the goods are to be delivered.

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  • 5. 

    When dropping documents to bill the customer with, which document do you want to make sure is never included?

    • A.

      POD

    • B.

      Lumper Receipts

    • C.

      Rate Confirmation

    Correct Answer
    C. Rate Confirmation
    Explanation
    When dropping documents to bill the customer, it is important to ensure that the Rate Confirmation is never included. The Rate Confirmation is a document that outlines the agreed-upon rate for the transportation service provided. Including this document could lead to disputes or confusion regarding the billing amount. Therefore, it is crucial to exclude the Rate Confirmation when billing the customer.

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  • 6. 

    If a carrier with a factoring company submits an invoice without any information about the factoring company included, what do you do?

    • A.

      Process it anyway

    • B.

      Create an incident describing what is wrong with the document, request invoice with stamp

    • C.

      Don't do anything

    Correct Answer
    B. Create an incident describing what is wrong with the document, request invoice with stamp
    Explanation
    If a carrier submits an invoice without any information about the factoring company included, it is important to create an incident to document the issue. This is necessary because the missing information could affect the payment process or cause confusion in the future. By creating an incident, the problem can be addressed and resolved appropriately. Requesting the invoice with the stamp ensures that all necessary information is provided and helps to maintain accurate records.

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  • 7. 

    There are three types of loads at Coyote, which is not one of those loads? 

    • A.

      OD

    • B.

      LTL

    • C.

      IMDL

    • D.

      TL

    Correct Answer
    A. OD
    Explanation
    The question asks for a type of load that is not one of the three types mentioned. The three types of loads mentioned are OD, LTL, and IMDL. Therefore, the correct answer is OD, as it is not one of the three types of loads mentioned.

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  • 8. 

    To check addresses and inquire if the carrier has a factoring company set up in Bazooka, where would you look?

    • A.

      Vendor Invoice

    • B.

      Hover over the blue “I” on the left hand side of Bazooka

    • C.

      Hover over the blue “I” on the right hand side of Bazooka

    Correct Answer
    C. Hover over the blue “I” on the right hand side of Bazooka
    Explanation
    To check addresses and inquire if the carrier has a factoring company set up in Bazooka, you would look by hovering over the blue "I" on the right-hand side of Bazooka. This is likely because the "I" symbol usually represents information or details, so hovering over it on the right-hand side would provide the necessary information about the carrier's factoring company and their addresses.

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  • 9. 

    If a carrier submits a revised invoice without the factoring stamp, but the first invoice has it, what do you do?

    • A.

      Process it; we have the address listed on the first invoice

    • B.

      Create/update the incident about the factoring stamp

    • C.

      Submit paperwork to [email protected]

    Correct Answer
    B. Create/update the incident about the factoring stamp
    Explanation
    If a carrier submits a revised invoice without the factoring stamp, but the first invoice has it, the appropriate action would be to create or update the incident about the factoring stamp. This means that a record or report should be made regarding the missing factoring stamp on the revised invoice. This will help to keep track of the issue and ensure that it is properly addressed and resolved.

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  • 10. 

    You can use the following to locate an IMDL load without a load number:

    • A.

      MC#

    • B.

      Container Number

    • C.

      Booking Number (bn)

    • D.

      PU Number (pu)

    Correct Answer
    B. Container Number
    Explanation
    The container number can be used to locate an IMDL load without a load number. This is because each container has a unique identification number that can be used to track its location and contents. By using the container number, one can easily locate the specific IMDL load they are looking for.

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  • 11. 

    How can you look-up an LTL carrier's invoice in Bazooka without a load number?

    • A.

      Pro Number

    • B.

      Delivery Number

    • C.

      Bill of Lading Number

    • D.

      Seal Number

    Correct Answer
    A. Pro Number
    Explanation
    The correct answer is Pro Number. In Bazooka, an LTL carrier's invoice can be looked up using the Pro Number. The Pro Number is a unique identification number assigned to each shipment or load. By entering the Pro Number in the search function of Bazooka, the user can easily find and access the invoice associated with that particular shipment, even without a load number.

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  • 12. 

    The following will inform you on how to invoice or voucher a specific load:

    • A.

      Bounce tab

    • B.

      Bill of Lading

    • C.

      Load/Accounting Note

    • D.

      Rate Confirmation

    Correct Answer
    C. Load/Accounting Note
    Explanation
    The Load/Accounting Note is the document that provides information on how to invoice or voucher a specific load. It contains all the necessary details and instructions related to the load, such as the customer account information, load details, rates, and any special instructions. This document is crucial for accurately billing and recording the load in the accounting system.

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  • 13. 

    A POD is needed for every TONU load

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    A POD (Proof of Delivery) is not needed for every TONU (Truck Order Not Used) load. TONU loads refer to shipments that were scheduled for pickup but were not used or canceled. Since these loads were not actually delivered, there is no need for a POD. Therefore, the statement is false.

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  • 14. 

    A load tender is provided by the:

    • A.

      Customer

    • B.

      Driver

    • C.

      Carrier

    • D.

      Coyote Accounting Department

    Correct Answer
    A. Customer
    Explanation
    A load tender is provided by the customer. The customer is the one who initiates the transportation of goods by submitting a load tender. The load tender includes important information such as the type and quantity of goods, pick-up and delivery locations, and any special instructions. This allows the carrier or driver to properly plan and execute the transportation of the goods. The Coyote Accounting Department is not responsible for providing load tenders, as their role is primarily related to financial and accounting matters.

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  • 15. 

    If there are weight and pieces required to invoice a load what do you do?

    • A.

      Search the load details

    • B.

      Get them off the POD

    • C.

      create a billing incident

    • D.

      Do not invoice, move to next load

    Correct Answer
    B. Get them off the POD
    Explanation
    The correct answer is to get the weight and pieces required to invoice a load off the POD (Proof of Delivery). This means that the necessary information for invoicing should be obtained from the POD document, which typically includes details such as the weight and number of pieces in the load. By retrieving this information from the POD, the invoicing process can be accurately completed.

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  • 16. 

    If you need a factor set up for a carrier, where would you email the NOA?

    Correct Answer
    A. [email protected]
    Explanation
    The correct answer is [email protected]. This email address is the most appropriate choice for setting up a factor for a carrier. It suggests that it is specifically for carrier accounting updates, indicating that it is the correct channel to communicate and handle any accounting-related matters for carriers.

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  • 17. 

    The true balance due to a carrier is always shown in which tab of the load?

    • A.

      Accounting tab

    • B.

      $$$ tab

    • C.

      Expand tab

    Correct Answer
    B. $$$ tab
    Explanation
    The true balance due to a carrier is always shown in the "$$$" tab of the load. This tab specifically displays the financial information related to the load, including the balance due to the carrier. It is the designated section where users can easily access and view the accurate balance information for payment purposes.

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  • 18. 

    To voucher a carrier the load must be in what status?

    • A.

      Delivered

    • B.

      Dispatched

    • C.

      Picked-up

    • D.

      Invoiced

    Correct Answer
    A. Delivered
    Explanation
    To voucher a carrier, the load must be in the "Delivered" status. This means that the load has been successfully delivered to its destination. Vouchering a carrier typically involves confirming that the delivery was completed as agreed upon and processing any necessary paperwork or payments. Therefore, it is important for the load to be in the "Delivered" status before vouchering can take place.

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  • 19. 

    You need the POD to pay which carrier on an IMDL load?

    • A.

      DD carrier

    • B.

      OD carrier

    • C.

      Rail carrier

    Correct Answer
    A. DD carrier
    Explanation
    The correct answer is DD carrier. The acronym "POD" stands for "Proof of Delivery," which is a document that confirms the delivery of goods to a customer. In the context of an IMDL (Intermodal Dangerous Goods Load) load, the DD carrier refers to the carrier responsible for transporting the goods from the origin to the destination. Therefore, the POD is required to pay the DD carrier for their services.

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  • 20. 

    If you receive a charge code error and cannot invoice the load you should:

    • A.

      Create a Billing incident

    • B.

      Update the charge code

    • C.

      Move to the next load

    • D.

      Contact the customer rep

    Correct Answer
    A. Create a Billing incident
    Explanation
    If you receive a charge code error and cannot invoice the load, creating a billing incident would be the appropriate action to take. This allows you to document the issue and ensure that it is addressed by the appropriate team or department. Updating the charge code may also be necessary, but creating a billing incident would be the first step in resolving the error. Moving to the next load without addressing the issue or contacting the customer rep would not be the correct course of action.

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  • 21. 

    What is the rate confirmation?

    • A.

      A customer billing note

    • B.

      A document that comes from the carrier

    • C.

      A rate agreement between Coyote and a carrier

    • D.

      A notice of extra charges

    Correct Answer
    C. A rate agreement between Coyote and a carrier
    Explanation
    The rate confirmation is a document that serves as a rate agreement between Coyote and a carrier. It outlines the agreed-upon rates for transportation services provided by the carrier. This document is crucial in ensuring that both parties are on the same page regarding the pricing and terms of the transportation services. It helps in avoiding any misunderstandings or disputes related to the rates and serves as a legally binding agreement between Coyote and the carrier.

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  • 22. 

    What is it called when a carrier is taken off a load before they pickup?

    • A.

      Bounced

    • B.

      Reassigned

    • C.

      TONU

    • D.

      Booked

    Correct Answer
    A. Bounced
    Explanation
    When a carrier is taken off a load before they pickup, it is referred to as "bounced". This means that the carrier was removed or rejected from the load assignment before they had the chance to pick it up.

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  • 23. 

    If Bazooka reflects a credit in the load not shown on the carrier invoice you should:

    • A.

      Pay carrier all remaining amounts

    • B.

      Create an incident

    • C.

      Pay the carrier the amount billed

    Correct Answer
    B. Create an incident
    Explanation
    If Bazooka reflects a credit in the load not shown on the carrier invoice, creating an incident would be the appropriate action to take. This means that you should report the discrepancy or issue to the relevant authorities or department within the organization. Creating an incident allows for proper documentation and investigation of the situation, ensuring that it is addressed and resolved appropriately.

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Quiz Review Timeline +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Jan 18, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • Sep 02, 2014
    Quiz Created by
    CoyoteTrainer
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