AP Processor Quarterly PKT - Q1 2013

The statement indicates that all Ardagh Glass invoices should be posted to vendor number 1011738 in Cornerstone. Since there is no information provided to suggest otherwise, we can assume that this statement is true. Therefore, the correct answer is True.

The statement is false because if there is a PO number on the invoice, it means that the invoice is associated with a specific purchase order. In this case, it is important to process the invoice using the PO number first to ensure that the items or services on the invoice match the items or services ordered in the purchase order. Once the invoice is matched with the purchase order, then the GL coding and cost center can be used for further processing.

If PO #4000461 is provided for an invoice, the reason code that will be used during parking is IPO.

The correct answer is IT. This suggests that the batch upload for BC is done by the IT department.

The AP processor should allow five calendar days from the Invoice Date for goods receipt to be updated before processing certain invoices. This means that the processor should wait for five days after the Invoice Date to ensure that the goods have been received before processing the invoices.

This statement suggests that all ARI invoices received in Probe should be posted under vendor# 1031753. This means that regardless of the specific details of the invoice or the vendor, they should always be processed and recorded under this specific vendor number. This indicates a standardized and consistent approach to handling ARI invoices in Probe.

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The correct answer is 41XXX. This is because the question states that a framework PO for IT begins with three options: 41XXX, 43XXX, and 45XXX. Out of these options, 41XXX is the correct choice.

If a non-taxable purchase order with a tax code of IO is issued and the vendor still bills tax on the invoice, the accounts payable department will park the invoice only if the tax amount on the invoice is greater than $25. This means that if the tax on the invoice is less than or equal to $25, the invoice will not be parked. Therefore, the statement "True" is correct.

When posting a debit or credit memo, it is important to insert a "CM" or "DM" after the invoice number. This is because debit and credit memos are used to adjust or correct the original invoice. By including "CM" or "DM" after the invoice number, it helps to clearly identify and differentiate these memos from regular invoices. This ensures accurate record-keeping and makes it easier to track and reconcile transactions. Therefore, the statement is true.

When processing a Fleet charge invoice, the date on the invoice that should be considered as the invoice date when entering in the basic data tab is the bill date. This is because the bill date represents the date on which the invoice was generated and issued by the billing entity. The bill date is important for accounting and record-keeping purposes, as it helps in tracking and managing the payment obligations associated with the invoice.

When a valid invoice for Probe is rejected as "valid invoice/reject (DPSU)", the exception type and the image of the invoice will be systematically moved to the SP2 Probe APAY system. This means that the invoice will be transferred to the appropriate system for further processing and resolution of the exception.

The correct answer is "All". This means that all of the options provided (FK03, XK03, and double clicking on the field to the right of the Vendor number field from any invoice processing screen) can be used to access the Vendor Master search screens.

The correct answer is "There is no limit for unplanned delivery." This means that there is no specific dollar amount set as a limit for unplanned delivery. It implies that the cost of unplanned delivery can vary and there is no maximum amount that can be spent on it.

The GOA should be placed in the RefKey3 field when processing non PO invoices.

A Direct PO is the type of PO that starts with 43XX in Cornerstone.

A duplicate invoice should not be rejected as "Not an invoice" because it is still a valid invoice, even if it is a copy of a previous one. The duplicate invoice may be necessary for record-keeping purposes or for resolving any discrepancies that may have occurred with the original invoice. Therefore, it should be considered as a legitimate document and not rejected.

When an invoice has a line that is not included on the PO or there are no open lines to the PO that the vendor references, the invoice should be parked for the reason of missing lines (LM). This means that there are discrepancies between the invoice and the purchase order, and further investigation or clarification is needed to resolve the issue. Parking the invoice allows for proper review and resolution before proceeding with payment or further processing.

Data2Logistics validates the data provided by FedEx and UPS after shipment is completed. An electronic file is prepared and emailed on a weekly basis to AP along with the invoice copies. This means that every week, Data2Logistics sends the validated data and invoice copies to the AP department.

The report "ZV2P_PO" gives you options to search for a list of PO's.

A contract is an agreement between two parties that outlines the terms and conditions of a transaction or agreement. In this context, an outline agreement indicates the intent to purchase materials or services within a specific time period. It serves as a legally binding document that sets out the obligations and rights of both parties involved in the transaction. Therefore, a contract is the correct answer as it aligns with the given description.

The only exception to the rule of checking the Grant of Authority before processing any Non PO invoice is that the broad band level can be validated from the HR file.

The fields that are required for approval when processing Non PO invoices are the approver's printed name, approval signature or approval from the approver's email box, approver title, approver broad band, and spend category. These fields are necessary to ensure that the invoice is properly approved and authorized. The printed name and signature or email approval provide a clear indication of the approver's identity and consent. The approver's title and broad band help to establish their authority and responsibility in the approval process. The spend category is important for tracking and categorizing expenses.

If a PO invoice reaches 5 days from the invoice date and there is no evidence of any GR activity, the Processor will park the invoice.

The correct answer is "Location Code" + "Reason Code" + "PO Number" + "BOL or contact if available". This means that when parking an invoice for NR, the text string should include the location code, reason code, PO number, and BOL (bill of lading) or contact information if available.

The correct answer is "Location Code"." "Reason Code". "PO Number". "BOL"."Coordinator Initials". This answer is correct because it includes all the required elements mentioned in the question. It includes the location code, reason code, PO number, BOL (Bill of Lading), and coordinator initials. Additionally, it mentions that contact information should be included if available.

The vendors categorized as critical vendors are Anchor Glass, Com Data, and Fiji Water. This can be inferred from the question prompt, which asks to select all the vendors that are relevant for the category of critical vendors. Crown Cork & Seal and PlastiPak are not mentioned in relation to the critical vendor category, so they are not considered relevant.

When processing a PO related invoice with "Account Maintenance," you cannot post the invoice as a subsequent debit even if the quantity is received.

The correct answer is to leave the terms as net 30 days. This is because the terms on the invoice are more favorable to the company than the terms in SAP. Changing the terms to net 45 days or submitting a master data change request to change the vendor's terms would not be necessary in this situation. Contacting procurement to update the vendor's master records is also not required as the terms on the invoice are already more favorable. Therefore, the best course of action would be to leave the terms as net 30 days.

Indirect materials refer to materials that are purchased independently and are not directly involved in the production process. These materials, such as stationary or computers, are not used to create the final product but are necessary for the smooth functioning of the business. They support the production process indirectly by facilitating administrative tasks or providing tools for employees.

The statement "Canada Dry Motts can be invoiced only in USD for company 2240" is false. This means that Canada Dry Motts can be invoiced in a currency other than USD for company 2240.

When a PO line has been trashed (deleted), it means that the line item has been removed from the purchase order. In this case, parking for no GR (Goods Receipt) is necessary because there is no longer a need to receive or acknowledge the delivery of the goods associated with that particular line item. By parking for no GR, it ensures that the system does not expect any further action or confirmation regarding the deleted PO line.

The statement is false because ARI invoices should not only be billed in USD. They can be billed in other currencies as well, depending on the agreement or arrangement between ARI and the customer. The use of USD may be a common practice, but it is not the only acceptable currency for billing ARI invoices.

When entering a Lavente credit invoice, it is important to enter the statement date as the invoice date. This is because the statement date represents the date on which the invoice was generated, and it helps in accurately tracking and recording financial transactions. By entering the statement date as the invoice date, the system can properly reconcile and match the invoice with the corresponding payment, ensuring accurate financial reporting and record-keeping.

When a specific scenario occurs in the initial exception emails, the Processor is required to add additional text.

The statement "All Forex invoices should be blocked" is incorrect. Forex (foreign exchange) invoices are not required to be blocked. Blocking invoices refers to a process where certain invoices are restricted or prevented from being processed or paid. However, this is not a standard requirement for all Forex invoices. Therefore, the correct answer is False.

AP, which stands for Accounts Payable, is not allowed to submit a new vendor request. This means that AP does not have the authority or responsibility to initiate the process of adding a new vendor to the system. The other options, such as change in terms and requesting a vendor to be blocked, are functions that AP may be allowed to submit.

The statement is false because it states that all failed invoice copies from Ardagh Glass should be emailed to a Genpact FTE. However, it does not specify any conditions or exceptions. It is unlikely that all failed invoice copies from Ardagh Glass need to be emailed to a Genpact FTE as there may be other individuals or departments responsible for handling such issues.

The document in SAP used to tell the system you have received the full or partial amounts of the expected material delivery or service delivery is the Goods Receipt/Service Entry. This document is created to confirm that the goods or services have been received as expected and to update the system with the relevant information. It helps in tracking the inventory, updating the stock levels, and initiating the payment process. The Goods Receipt/Service Entry document is an essential part of the procurement process in SAP.

If you receive a non-PO invoice from a Canadian vendor for company 2240 and the currency is not specified, the correct action would be to park the invoice and contact the vendor. This is because without knowing the currency, it is not possible to accurately post the invoice. By contacting the vendor, you can clarify the currency and ensure that the invoice is processed correctly.

Each AP processor will be assigned a Sub-vendor assignment on a monthly rotational basis. This means that the assignment of sub-vendors to AP processors will occur every month, ensuring a fair and regular distribution of workload among the processors. This rotational system helps to prevent any bias or favoritism and ensures that each processor gets an equal opportunity to work with different sub-vendors.

The transaction codes ME2N, ME2M, and ME2L can be used to search for a purchase order (PO) by material. ME2N is used to display a list of purchase orders based on various criteria, including material. ME2M is used to display a list of purchase orders according to material groups. ME2L is used to display a list of purchase orders based on vendor and material. These transaction codes provide different search options for finding purchase orders by material.

The statement is false because APAY is a system used for capturing and processing invoices, not for capturing notes about actions occurring outside of APAY.

If a check request is submitted without two approval signatures or as a cover to an invoice, the AP Coordinator is not responsible for parking the initial request for coding and approval.

The statement "There is no Threshold for future dated invoices" is true. This means that there is no minimum or maximum amount that needs to be met in order for a future dated invoice to be valid. In other words, regardless of the amount, a future dated invoice can be issued and processed without any restrictions or limitations.

If the price on the invoice is not the same as the price on the PO and the difference is >5% or $5, the invoice will not post with an "R" in the blocking reason.

If the invoice terms are different from the vendor terms, it is recommended to change the invoice terms. This ensures that the invoice is processed correctly and aligns with the terms agreed upon between the buyer and the vendor. By changing the invoice terms, any discrepancies or inconsistencies can be resolved, avoiding potential payment issues or disputes.

The statement suggests that if a statement contains invoices that have already been posted or paid, it is acceptable to reject the statement as a duplicate invoice. However, the correct answer is false. Rejecting a statement solely based on the presence of invoices that have been posted or paid would be incorrect. It is important to thoroughly review the statement and verify if any duplicate invoices are present, regardless of their payment status.

If the vendor is not setup in the system, it does not necessarily mean that the invoice needs to be rejected for a Vendor Master Record (VMR). There could be alternative processes in place to handle invoices from vendors that are not setup in the system, such as creating a temporary vendor record or contacting the appropriate department for further instructions. Therefore, the statement is false.

The coordinator is primarily responsible for sending initial exception emails on parked and blocked invoices to the appropriate contact(s) to obtain the appropriate information/approval. This role involves coordinating with different parties involved in the invoice process and ensuring that any exceptions or issues are addressed promptly and resolved efficiently. The coordinator acts as a bridge between the different stakeholders and facilitates communication and resolution of any problems that may arise.