AP Processing SOP Changes PKT
AP Processing
- 1.Every day I should review the daily pending report and scan my alpha assignments for potential duplicates.
- A.
True
- B.
False
- 2.Park invoices as "invalid PO" that have a PO number which starts with a “2” and is 8 to 10 digits long.
- A.
True
- B.
False
- 3.When receiving an invoice with a PO number that has a 4 digit code that starts with an "8" complete which action to take below.
- A.
A. Reject the invoice as missing PO and email [email protected]
- B.
B. Use transaction code Z_WO_Contact, enter the code under the Plant Field, execute. Park the invoice for coding and approval and route to the email address that returned via the report.
- C.
C. Park the invoice as invalid PO and send AP notification to contact on contact listing.
- D.
D. None of the above
- 4.If a GSN and buyer name is present on the invoice for a Non PO, the buyer name takes priority over the GSN.
- A.
True
- B.
False
- 5.When receiving an invoice with a GSN, park the invoice for coding and approval and route to the GSN on the invoice.
- A.
True
- B.
False
- 6.The procure-to-pay compliance policy requires routing information to be present on the vendor’s invoice. Pick the acceptable routing criteria from the below selection.
- A.
A. Purchase Requisition (PR), Purchase Order (PO), Global Short Name (GSN)
- B.
B. Purchase Requisition (PR), Purchase Order (PO), Global Short Name (GSN), Fleet Work Order (WO)
- C.
C. Purchase Requisition (PR), Purchase Order (PO), Global Short Name (GSN), Fleet Work Order (WO), Fleet Plant Code
- D.
D. Purchase Requisition (PR), Purchase Order (PO), Global Short Name (GSN), Fleet Work Order (WO), Fleet Plant Code, Buyer Name and Contact Number
- E.
E. Purchase Order (PO), Global Short Name (GSN), Fleet Work Order (WO), Fleet Plant Code, Buyer Name and Contact Number
- 7.There are several reasons to reject an invoice. The APAY codes include the following: PO Invoice Not From Vendor, Missing PO, Invoice (Non PO) Not from Vendor, Missing GSN (Non PO Inv), Valid Invoice, Invalid/Delete (Not an Invoice, Duplicate, Not a Valid Bill To Company), Non Compliant, Vendor Maintenance Required and Rescan.
- A.
True
- B.
False
- 8.If an invoice in the amount of $563.98 comes in from a Dr Pepper Snapple employee email (dpsg domain), contains a PO on the invoice and shows “EO” email other in the source destination field, the invoice should be:
- A.
A. processed if the goods receipt matches the PO
- B.
B. rejected as "PO Invoice Not From Vendor" and sent to [email protected]
- C.
C. rejected as "PO Invoice Not From Vendor" and sent back to DPS employee's email
- D.
D. rejected as “Non Compliant”
- 9.If an invoice in the amount of $345,830.94 comes in from a Dr Pepper Snapple employee email (dpsg domain), contains a GSN on the invoice and shows “EO” email other in the source destination field, the invoice should be:
- A.
A. processed if the receipt matches the PO
- B.
B. rejected as "Invoice (Non PO) Not From Vendor" and sent to [email protected]
- C.
C. rejected as "Invoice (Non PO) Not From Vendor" and sent back to the DPS employee's email
- D.
D. rejected as "Non Compliant"
- 10.If an invoice in the amount of $ 45, 839.34 comes in from a Dr Pepper Snapple employee email (dpsg domain), does not contain a PO, PR, GSN, Fleet Work Order, Fleet Plant Code or buyer name, the invoice should be:
- A.
A. rejected as "Missing GSN (Non PO Inv)" if scanned as Non PO or "Missing PO" if scanned as a PO back to [email protected]
- B.
B. rejected as "PO Invoice Not From Vendor' and sent to [email protected]
- C.
C. rejected as "Invoice (Non PO) Not From Vendor" and sent to [email protected]
- D.
D. rejected as "Invoice (Non PO) Not From Vendor" if scanned as Non PO or rejected as "PO Invoice Not from Vendor" if scanned as PO ans sent back to the DPS employee's email.
- E.
E. Rejected as "Non Compliant"
- 11.If there is something that needs to be added to the face of the check such as a Department number the processor should do the following:
- A.
A. In the header text field, add an “@” and the preceding value such as department number
- B.
B. In the header text field, add an "@" and the preceding value such as department number and change the payment method to "M"
- C.
C. In the header text field, add an "@" and the proceeding value such as department number and another "@" and change the payment method to "M"
- D.
D. None of the above
- 12.When processing an invoice in which the vendor is set-up in one company code and the GL coding is for a different company code, enter the invoice in the company code in which the vendor is created and switch at the line item level. (Example –vendor in 3180 but invoice for GL coding is in 3620).
- A.
True
- B.
False
- 13.ACH/Wire have their own forms and should not be processed on a payment request form.
- A.
True
- B.
False
- 14.Special Handling instructions must be added to the excel shared drive log by 1:30 pm CST each day for instructions to go to the disbursement team.
- A.
True
- B.
False
- 15.Existing Vendor Based Exceptions include ARI Payment Terms, ERS vendors such as Crown Cork and Seal and Vendor Uploads such as Data2Logistics.
- A.
True
- B.
False
- 16.If an invoice in the amount of $8,234.23 comes in from a vendor and does not contain a PO, PR, GSN, Fleet Work Order, Fleet Plant Code or buyer name, the invoice should be:
- A.
A. rejected as “Missing GSN (Non PO Inv)” if scanned as Non PO or “Missing PO” if scanned as a PO back to [email protected]
- B.
B. rejected as “Missing GSN (Non PO Inv)” if scanned as Non PO or “Missing PO” if scanned as a PO back to [email protected]
- C.
C. rejected as “Non Compliant”
- D.
D. rejected as “PO Invoice Not From Vendor” and sent to [email protected]
- 17.If an invoice in the amount of $78,234.23 comes in from a vendor and does not contain a PO, PR, GSN, Fleet Work Order, Fleet Plant Code or buyer name, the invoice should be:
- A.
A. rejected as “Missing GSN (Non PO Inv)” if scanned as Non PO or “Missing PO” if scanned as a PO back to [email protected]
- B.
B. rejected as “Missing GSN (Non PO Inv)” if scanned as Non PO or “Missing PO” if scanned as a PO back to [email protected]
- C.
C. rejected as “Non Compliant”
- D.
D. rejected as “PO Invoice Not From Vendor” and sent to [email protected]
- 18.If an invoice in the amount of $9,335.22 comes in from a Dr Pepper Snapple employee email (dpsg domain), does not contain a PO, PR, GSN, Fleet Work Order, Fleet Plant Code or buyer name, but does contain an AP Exception approved form signed by the VP of Financial Services, the invoice should be:
- A.
A. rejected as “Missing GSN (Non PO Inv)” if scanned as Non PO or “Missing PO” if scanned as a PO back to [email protected]
- B.
B. rejected as “Invoice (Non PO) Not From Vendor” if scanned as Non PO or rejected as “PO Invoice Not from Vendor” if scanned as PO and sent back to the DPS employee’s email
- C.
C. processed if coding and approval is included and parked for coding and approval and routed to the DPS employee’s email if coding and approval is not provided
- D.
D. rejected as “Non Compliant”
- 19.All Foreign Exchange (Forex) invoices are parked.
- A.
True
- B.
False
- 20.All Foreign Exchange (Forex) invoices should have a spreadsheet completed and an email sent to AP.B[email protected], do not address anyone in the email, email subject line should contain FX invoice(s) – VNAME and V# MM/DD/YY - # of invoices with the text of please submit for payment.
- A.
True
- B.
False
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