What Do You Know About Item Master Application?

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| By Joseph Hartman
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Joseph Hartman
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Quizzes Created: 8 | Total Attempts: 4,496
Questions: 10 | Attempts: 206

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What Do You Know About Item Master Application? - Quiz

What do you know about the item master application? One thing we know about this application is that we can use it to associate permits and certificated to items and award certificates too. Take up this quiz and see how well you will perform your duties utilizing this application. All the best in your training!


Questions and Answers
  • 1. 

    Who manages and approves routine new Item Requests?

    • A.

      Strategic Sourcing

    • B.

      Supply Chain Data Group

    • C.

      Materials Coordinators

    • D.

      Accounts Payable

    Correct Answer
    B. Supply Chain Data Group
    Explanation
    The Supply Chain Data Group is responsible for managing and approving routine new Item Requests. They are in charge of ensuring that the requested items are necessary and align with the organization's supply chain strategy. This group has the expertise and knowledge to evaluate the feasibility and impact of adding new items to the inventory. They work closely with other departments to ensure that the procurement process is efficient and cost-effective.

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  • 2. 

    What role do Item Master records play with PRs?

    • A.

      PRs for stock items rely on details stored in Item Master records.

    • B.

      Item Master records do not affect PRs.

    • C.

      Item Master records only affect POs.

    • D.

      Item Master only relate to stock items.

    Correct Answer
    A. PRs for stock items rely on details stored in Item Master records.
    Explanation
    Item Master records contain important information about stock items such as descriptions, prices, units of measure, and suppliers. When creating Purchase Requisitions (PRs) for stock items, this information from the Item Master records is used to populate the PRs. This ensures that the PRs contain accurate and up-to-date information about the stock items, making the procurement process more efficient and accurate. Therefore, PRs for stock items rely on the details stored in Item Master records.

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  • 3. 

    True or False?  If someone wants an item added to Item Master, they must complete an Item Request Form in the system.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    To add an item to the Item Master, it is necessary to complete an Item Request Form in the system. This form serves as a formal request and ensures that all the necessary information about the item is provided. It helps maintain a standardized process for adding items to the Item Master and ensures that all relevant details are captured accurately. This requirement helps in organizing and managing the Item Master effectively.

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  • 4. 

    Where can you find the Item Master application in the system?

    • A.

      Go To > Purchasing > Item Master

    • B.

      Go To > Inventory > Item Master

    • C.

      Go To > Purchasing Requisition > Item Master

    • D.

      Go To > Contracts > Item Master

    Correct Answer
    B. Go To > Inventory > Item Master
    Explanation
    The correct answer is "Go To > Inventory > Item Master" because the Item Master application is located in the Inventory section of the system. This is where users can access and manage information related to inventory items such as their descriptions, quantities, and locations. The other options provided in the question (Purchasing, Purchasing Requisition, and Contracts) are not relevant to the Item Master application.

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  • 5. 

    Item Master is like an online catalog of items we use.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because an item master is indeed like an online catalog of items that we use. It is a database or repository that contains detailed information about each item, such as its name, description, specifications, and other relevant data. This catalog is typically used in inventory management systems to keep track of items, their availability, and other related information. Having an item master helps in efficient organization and management of items, making it easier to locate and track them when needed.

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  • 6. 

    An Item Master record has just been reviewed and is ready for Buyer action.  What should the Status of this record be in the system?

    • A.

      TOMASTER

    • B.

      TOBUYER

    • C.

      NEW

    • D.

      REVIEW

    Correct Answer
    B. TOBUYER
    Explanation
    The correct answer is "TOBUYER". After a review, an Item Master record is ready for the Buyer to take action. Therefore, the status of this record should be set as "TOBUYER" in the system.

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  • 7. 

    True or False?  New Item Master records are submitted to workflow like a PR or PO.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    New Item Master records are not submitted to workflow like a PR or PO. The process for creating and submitting Item Master records is different from the process for creating and submitting PRs or POs. Therefore, the statement is false.

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  • 8. 

    How do you associate an Item to a Storeroom?

    • A.

      Select Action > Activate Item

    • B.

      Select Action > Add Items to Storeroom

    • C.

      Select Action > Associate with Vendor

    • D.

      Select Action > Select Storeroom

    Correct Answer
    B. Select Action > Add Items to Storeroom
    Explanation
    To associate an item to a storeroom, you need to select the action "Add Items to Storeroom". This action allows you to add the item to the desired storeroom, ensuring that it is properly assigned and organized within the storage facility. By selecting this action, you can easily link the item to the specific storeroom where it should be located, making it easier to track and manage inventory.

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  • 9. 

    Where can you find the new Item Request Form in the system?

    • A.

      Item Master Module

    • B.

      Purchasing Module

    • C.

      Inventory Module

    • D.

      Contracts Module

    Correct Answer
    B. Purchasing Module
    Explanation
    The new Item Request Form can be found in the Purchasing Module of the system. This module is specifically designed for managing and tracking the procurement process, including the requesting and purchasing of items. Therefore, it is logical to assume that the Item Request Form would be located in this module, as it relates directly to the purchasing function.

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  • 10. 

    True or False?  It is recommended that you associate an item with a vendor.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    It is recommended to associate an item with a vendor because it helps in tracking the purchase history, managing inventory, and simplifying the process of reordering. By associating an item with a vendor, businesses can easily identify which vendor supplies a particular item and maintain a record of their transactions. This association also enables businesses to establish better relationships with vendors, negotiate favorable terms, and ensure timely delivery of goods. Overall, associating an item with a vendor streamlines the procurement process and improves efficiency in managing inventory.

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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 21, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • May 08, 2014
    Quiz Created by
    Joseph Hartman
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