What Do You Know About Item Master Application?

Item Master records contain important information about stock items such as descriptions, prices, units of measure, and suppliers. When creating Purchase Requisitions (PRs) for stock items, this information from the Item Master records is used to populate the PRs. This ensures that the PRs contain accurate and up-to-date information about the stock items, making the procurement process more efficient and accurate. Therefore, PRs for stock items rely on the details stored in Item Master records.

To add an item to the Item Master, it is necessary to complete an Item Request Form in the system. This form serves as a formal request and ensures that all the necessary information about the item is provided. It helps maintain a standardized process for adding items to the Item Master and ensures that all relevant details are captured accurately. This requirement helps in organizing and managing the Item Master effectively.

The statement is true because an item master is indeed like an online catalog of items that we use. It is a database or repository that contains detailed information about each item, such as its name, description, specifications, and other relevant data. This catalog is typically used in inventory management systems to keep track of items, their availability, and other related information. Having an item master helps in efficient organization and management of items, making it easier to locate and track them when needed.

The correct answer is "TOBUYER". After a review, an Item Master record is ready for the Buyer to take action. Therefore, the status of this record should be set as "TOBUYER" in the system.

To associate an item to a storeroom, you need to select the action "Add Items to Storeroom". This action allows you to add the item to the desired storeroom, ensuring that it is properly assigned and organized within the storage facility. By selecting this action, you can easily link the item to the specific storeroom where it should be located, making it easier to track and manage inventory.

The new Item Request Form can be found in the Purchasing Module of the system. This module is specifically designed for managing and tracking the procurement process, including the requesting and purchasing of items. Therefore, it is logical to assume that the Item Request Form would be located in this module, as it relates directly to the purchasing function.

It is recommended to associate an item with a vendor because it helps in tracking the purchase history, managing inventory, and simplifying the process of reordering. By associating an item with a vendor, businesses can easily identify which vendor supplies a particular item and maintain a record of their transactions. This association also enables businesses to establish better relationships with vendors, negotiate favorable terms, and ensure timely delivery of goods. Overall, associating an item with a vendor streamlines the procurement process and improves efficiency in managing inventory.

The correct answer is "Go To > Inventory > Item Master" because the Item Master application is located in the Inventory section of the system. This is where users can access and manage information related to inventory items such as their descriptions, quantities, and locations. The other options provided in the question (Purchasing, Purchasing Requisition, and Contracts) are not relevant to the Item Master application.

New Item Master records are not submitted to workflow like a PR or PO. The process for creating and submitting Item Master records is different from the process for creating and submitting PRs or POs. Therefore, the statement is false.

The Supply Chain Data Group is responsible for managing and approving routine new Item Requests. They are in charge of ensuring that the requested items are necessary and align with the organization's supply chain strategy. This group has the expertise and knowledge to evaluate the feasibility and impact of adding new items to the inventory. They work closely with other departments to ensure that the procurement process is efficient and cost-effective.