Accounting Cycle MCQ Quiz!

1. Only the authorized signatories of the company are allowed to sign cheques.

True

False

The statement is true because only the authorized signatories of a company have the legal authority to sign cheques. These signatories are typically designated by the company's board of directors or management and are responsible for ensuring that the company's funds are properly disbursed. By limiting the signing authority to authorized individuals, the company can maintain control over its finances and prevent unauthorized individuals from accessing its funds.

Explanation

The statement is true because only the authorized signatories of a company have the legal authority to sign cheques. These signatories are typically designated by the company's board of directors or management and are responsible for ensuring that the company's funds are properly disbursed. By limiting the signing authority to authorized individuals, the company can maintain control over its finances and prevent unauthorized individuals from accessing its funds.

2. The sales invoice must be signed off by:

Marketing Executive

Purchasing Manager

Sales & Marketing Manager

Finance Manager

The sales invoice must be signed off by the Sales & Marketing Manager because they are responsible for overseeing the sales and marketing activities of the company. As such, they have the authority to approve and finalize sales transactions, including the issuance of invoices. This ensures that the invoice is accurate, complete, and in compliance with the company's sales and marketing policies. The Sales & Marketing Manager's signature also serves as a confirmation that the sale has been properly authorized and recorded.

Explanation

The sales invoice must be signed off by the Sales & Marketing Manager because they are responsible for overseeing the sales and marketing activities of the company. As such, they have the authority to approve and finalize sales transactions, including the issuance of invoices. This ensures that the invoice is accurate, complete, and in compliance with the company's sales and marketing policies. The Sales & Marketing Manager's signature also serves as a confirmation that the sale has been properly authorized and recorded.

3. Similar stock items can be entered into the same stock card.

True

False

The statement is false because similar stock items should not be entered into the same stock card. Each stock item should have its own individual stock card to maintain accurate inventory records and prevent confusion. Combining similar stock items into one card can lead to errors in tracking quantities, identifying specific items, and managing stock levels effectively.

Explanation

The statement is false because similar stock items should not be entered into the same stock card. Each stock item should have its own individual stock card to maintain accurate inventory records and prevent confusion. Combining similar stock items into one card can lead to errors in tracking quantities, identifying specific items, and managing stock levels effectively.

4. When writing a cheque for "Singapore dollars two thousand and three hundred only", the amount in figures should be written as ______

$2,300.00

S$2,300

S$2,300.00

$2,300

When writing a cheque for "Singapore dollars two thousand and three hundred only", the amount in figures should be written as S$2,300.00. In this case, "S$" represents the currency symbol for Singapore dollars, and "2,300.00" represents the numerical value of the amount. Writing the amount in this format ensures clarity and accuracy when processing the cheque.

Explanation

When writing a cheque for "Singapore dollars two thousand and three hundred only", the amount in figures should be written as S$2,300.00. In this case, "S$" represents the currency symbol for Singapore dollars, and "2,300.00" represents the numerical value of the amount. Writing the amount in this format ensures clarity and accuracy when processing the cheque.

5. In the Goods Received Note, _______________ will sign off under "Posted by".

In the Goods Received Note, the person who will sign off under "Posted by" is the store clerk. The store clerk is responsible for receiving and inspecting the goods and documenting their receipt in the note. They are the one who physically handles the goods and ensures that they match the order and are in good condition. Therefore, it is their role to sign off on the note to acknowledge the receipt of the goods.

Explanation

In the Goods Received Note, the person who will sign off under "Posted by" is the store clerk. The store clerk is responsible for receiving and inspecting the goods and documenting their receipt in the note. They are the one who physically handles the goods and ensures that they match the order and are in good condition. Therefore, it is their role to sign off on the note to acknowledge the receipt of the goods.

Submit

6. In the Purchase Order, who is authorized to sign off this document?

The Purchasing Manager is authorized to sign off the Purchase Order document. As the person responsible for managing the purchasing activities of the organization, the Purchasing Manager has the authority to review and approve the purchase requests, ensuring that they align with the company's procurement policies and budget. By signing off on the Purchase Order, the Purchasing Manager acknowledges their approval and takes responsibility for the procurement process.

Explanation

The Purchasing Manager is authorized to sign off the Purchase Order document. As the person responsible for managing the purchasing activities of the organization, the Purchasing Manager has the authority to review and approve the purchase requests, ensuring that they align with the company's procurement policies and budget. By signing off on the Purchase Order, the Purchasing Manager acknowledges their approval and takes responsibility for the procurement process.

Submit

7. The Payment Voucher is sometimes approved by the accounts clerk.

True

False

The payment voucher is not approved by the accounts clerk.

Explanation

The payment voucher is not approved by the accounts clerk.

8. The authorized signatory for the Official Receipt is the Accountant.

True

False

The explanation for the answer "False" is that the authorized signatory for the Official Receipt is typically not the Accountant. The authorized signatory is usually a designated person who has the authority to sign on behalf of the organization or company. While the Accountant may be involved in preparing the Official Receipt, they may not necessarily be the one who signs it.

Explanation

The explanation for the answer "False" is that the authorized signatory for the Official Receipt is typically not the Accountant. The authorized signatory is usually a designated person who has the authority to sign on behalf of the organization or company. While the Accountant may be involved in preparing the Official Receipt, they may not necessarily be the one who signs it.