Treasurer Certification - Canada

International dues are billed to the club on a quarterly basis. This means that the dues are charged every three months. This schedule allows for a regular and consistent payment of the dues, and it also gives the club enough time to budget and prepare for the payment.

The initiation fee for each new member is $15.00 CDN.

When paying bills to Civitan International, it is important to enclose a copy of the invoice. This is necessary to ensure that the payment is correctly allocated to the specific bill that is being paid. Without a copy of the invoice, there may be confusion or delays in processing the payment. Including a copy of the invoice helps to provide clear documentation and streamline the payment process.

The Treasurer's main responsibility is to manage the financial aspects of the club, which includes monitoring balances of club accounts, reconciling books every month, and recording details of receipts, deposits, and payments. However, developing fundraisers for the club is not typically a job responsibility of the Treasurer. This task is usually handled by the Fundraising Committee or a separate role within the club.

When dealing with a member who is delinquent in paying their dues, it is important to handle the situation with careful consideration and arrange a mutually satisfactory plan for payment. Contacting the member immediately and demanding payment within 30 days may not take into account any extenuating circumstances the member may be facing. Publicizing the delinquencies in the club newsletter can be seen as unprofessional and may harm the reputation of the member. Paying it yourself is not the treasurer's responsibility and may set a precedent for others to not pay their dues. Therefore, working out a mutually agreed plan for payment is the most fair and reasonable approach.

When the budget requests of each committee exceed the available funds, it is important to find a solution to this problem. Meeting with each committee chairperson to discuss ways to reduce the budget request is the most appropriate action to take. This allows for open communication and collaboration to find alternative solutions or make necessary adjustments to the requests. It ensures that everyone's concerns and needs are taken into account and helps in finding a balanced budget that aligns with the available resources.

In preparing monthly financial statements, it is important to work closely with the president and finance committee to ensure accuracy and alignment with the organization's goals. Additionally, preparing a cash summary helps to provide a clear overview of the organization's cash flow. Assigning account numbers to each line item is crucial for proper categorization and organization of financial data. Therefore, all of the above options are necessary steps to effectively prepare monthly financial statements.

The correct answer is $18.00 a quarter because it states that the international dues per member are $18.00 and they are paid on a quarterly basis. This means that every three months, a member is required to pay $18.00 in Canadian funds as their international dues.

All incorporated Canadian clubs must file the T2 short tax form each year. The T2 short form is specifically designed for small corporations, including non-profit organizations like clubs. This form is used to report the club's income, deductions, and taxes owed to the Canada Revenue Agency (CRA). By filing the T2 short form, the club ensures compliance with Canadian tax laws and fulfills its obligations as an incorporated entity.

Civitan International offers half international dues for both students and persons with developmental disabilities. This means that these two groups of individuals are eligible for a discounted membership fee, while other types of membership do not have this half dues structure.

The International Quarterly Statements are sent to the club treasurer because they are responsible for managing the club's finances and keeping track of financial transactions. The statements provide important information about the club's financial status, including income, expenses, and any outstanding dues or fees. By sending the statements to the club treasurer, the club ensures that the person in charge of financial matters has access to the necessary information to make informed decisions and maintain accurate financial records.

When a member is transferred from one Civitan club to another, there is no fee in Canadian funds. This means that the transfer is free of charge and the member does not need to pay any amount in Canadian funds for the transfer.

Publishing the approved budget to the newsletter is the most effective way to inform all club members about the budget. By doing so, all members will have access to the information and can stay informed about the financial plans and decisions of the club. This promotes transparency and accountability within the club and ensures that all members are aware of how the budget will be allocated. It also provides an opportunity for members to provide feedback or ask questions about the budget, fostering open communication within the club.

The club secretary should provide accurate club membership records for club billing purposes. As the secretary is responsible for maintaining and updating the club's membership list, they would have the most up-to-date and accurate information regarding the club's members. They would be able to provide the necessary records needed for billing purposes, ensuring accuracy and efficiency in the process.