MS Word Formatting & Document Finishing

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Quizzes Created: 12 | Total Attempts: 24,880
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MS Word Formatting & Document Finishing - Quiz

Applying Formating
Document Finishing
Advanced Features


Questions and Answers
  • 1. 

    The collective attributes of a set of characters are known as the_____________.

    • A.

      Data

    • B.

      Text

    • C.

      Words

    • D.

      Font

    Correct Answer
    D. Font
    Explanation
    The correct answer is "Font" because the collective attributes of a set of characters, such as their style, size, and weight, are referred to as the font. The font determines the visual appearance of the characters, including their typeface and formatting. It is used to enhance the readability and aesthetics of the text.

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  • 2. 

    Text can be aligned to the left, right, centre, or can be justified. Which items on the Format menu would you use to change the alignment of text?

    • A.

      Theme

    • B.

      Font

    • C.

      Paragraph

    • D.

      Bullets and Numbering

    Correct Answer
    C. Paragraph
    Explanation
    To change the alignment of text, you would use the "Paragraph" option on the Format menu. This option allows you to align text to the left, right, center, or justify it. The "Theme" option is used to change the overall design and style of the document, while the "Font" option is used to change the typeface, size, and other formatting attributes of the text. The "Bullets and Numbering" option is used to create lists with bullet points or numbers.

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  • 3. 

    You can copy all the attributes of a piece of text and paste then onto another piece of text. Which toolbar would you click to do this?

    • A.

      Format Painter

    • B.

      Paste

    • C.

      Copy

    • D.

      Open

    Correct Answer
    C. Copy
    Explanation
    To copy all the attributes of a piece of text and paste them onto another piece of text, you would click on the "Copy" option. This action will duplicate the selected text, allowing you to transfer its formatting, style, and other attributes to another location. The "Format Painter" option, on the other hand, is used to copy the formatting of a specific text selection and apply it to another selection, while "Paste" is used to insert the copied or cut content into a new location. The "Open" option is unrelated to copying and pasting text attributes.

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  • 4. 

    A preformatted document that contains specified text, layout, and formatting is called a_______________.

    • A.

      Letter Heading

    • B.

      Template

    • C.

      Page setup

    • D.

      Database

    Correct Answer
    B. Template
    Explanation
    A preformatted document that contains specified text, layout, and formatting is called a template. Templates are used to create consistent and standardized documents with a predefined structure and design. They save time and effort by providing a starting point for creating new documents, such as letters, reports, or presentations. Users can customize the content while maintaining the predetermined formatting, ensuring a professional and cohesive look across multiple documents.

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  • 5. 

    When you enter text into a new document, it is aligned to the left of the page by default.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    When you enter text into a new document, it is aligned to the left of the page by default. This means that the text starts from the left margin and extends towards the right. This is the standard alignment for most documents as it is easier to read and follow along. However, users have the option to change the alignment to center, right, or justify the text according to their preferences or the requirements of the document.

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  • 6. 

    When you create a header or footer for a document:

    • A.

      You must manually apply it to every page in your document.

    • B.

      It is automatically applied to every page in the document.

    • C.

      It cannot be edited.

    • D.

      The page number, date, and time appear automatically.

    Correct Answer
    B. It is automatically applied to every page in the document.
    Explanation
    When you create a header or footer for a document, it is automatically applied to every page in the document. This means that you don't have to manually apply it to each page individually. The header or footer will be consistently displayed on every page of the document, providing a consistent format or information such as page numbers, date, and time. This saves time and effort as you don't have to manually insert the header or footer on each page.

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  • 7. 

    When inserting page numbers, the Outside option ensures that page numbers are printed on both sides of the page.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The Outside option for inserting page numbers ensures that page numbers are printed on both sides of the page. This means that the page numbers will be placed on the outer corners of each page, whether it is a left or right page. This is useful for documents that are printed double-sided, as it allows for easy navigation and reference.

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  • 8. 

    When working with large documents that have several pages, it’s a good idea to insert page numbers. Why?

    • A.

      The page number will help you keep track of your position in the document.

    • B.

      The page numbers will make it look like you’ve typed more information.

    • C.

      You need page numbers for printing.

    • D.

      Page numbers are added automatically.

    Correct Answer
    A. The page number will help you keep track of your position in the document.
    Explanation
    Inserting page numbers in large documents is a good idea because it helps users keep track of their position in the document. This is particularly useful when navigating through multiple pages, as it allows users to easily locate specific sections or refer back to previous information. Page numbers serve as a visual reference point, aiding in efficient document management and organization.

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  • 9. 

    If you create a header and footer, which of the following is true?

    • A.

      A header and footer is manually applied to every page in your document.

    • B.

      You can only add images to the header and footer.

    • C.

      Once you create a header and footer for a document, it can be edited again.

    • D.

      You cannot have both header and footer and page numbers.

    Correct Answer
    C. Once you create a header and footer for a document, it can be edited again.
    Explanation
    Once you create a header and footer for a document, it can be edited again. This means that after adding a header and footer to your document, you have the ability to make changes to them if needed. This allows for flexibility and the ability to update or modify the content in the header and footer as required.

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  • 10. 

    How many margins does a document have?

    • A.

      Two.

    • B.

      Three.

    • C.

      Four.

    • D.

      It depends upon the document.

    Correct Answer
    C. Four.
    Explanation
    A document can have four margins: top, bottom, left, and right. The margins define the empty space around the content of the document and help improve readability and aesthetics. The specific size and measurement of the margins may vary depending on the document's purpose and formatting requirements. Therefore, the number of margins in a document depends upon the document itself.

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  • 11. 

    To insert a table in a word document you use which command on the menu bar?

    • A.

      Edit

    • B.

      Insert

    • C.

      Table

    • D.

      Format

    Correct Answer
    C. Table
    Explanation
    To insert a table in a word document, you would use the "Table" command on the menu bar. This command allows you to create a table by specifying the number of rows and columns you want, and it provides options for customizing the table's appearance and formatting. By selecting the "Table" command, you can easily add a table to your document and organize data in a structured manner.

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  • 12. 

    What is the name given to an individual unit in a table?

    • A.

      Column.

    • B.

      Cell.

    • C.

      Row.

    • D.

      Box.

    Correct Answer
    B. Cell.
    Explanation
    A cell is the name given to an individual unit in a table. In a table, data is organized into rows and columns, and each intersection of a row and a column represents a cell. Cells are used to store and display data, and they can contain text, numbers, or formulas. Therefore, the correct answer is cell.

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  • 13. 

    Which key do you press to move to the next cell in a table?

    • A.

      Ctrl Key

    • B.

      Alt Key

    • C.

      Shift Key

    • D.

      Tab Key

    Correct Answer
    D. Tab Key
    Explanation
    Pressing the Tab key allows you to move to the next cell in a table. This key is commonly used to navigate between cells in spreadsheet software like Microsoft Excel or Google Sheets. It helps in efficiently moving across different cells without the need to use the mouse or arrow keys, saving time and increasing productivity.

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  • 14. 

    Which of the following items on the Picture submenu contains various categories of pictures, sound files, and motion clips?

    • A.

      Clip Art

    • B.

      AutoShapes

    • C.

      Word Art

    • D.

      Chart

    Correct Answer
    A. Clip Art
    Explanation
    The correct answer is Clip Art because it is the only option on the Picture submenu that contains various categories of pictures, sound files, and motion clips. AutoShapes, Word Art, and Chart do not offer these types of files. Clip Art is specifically designed to provide a wide range of visual and audio elements that can be easily inserted into documents or presentations.

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  • 15. 

    You are creating a flowchart in your document. The Standard and Formatting toolbars are displayed by default in the application window. What other toolbars will you need visible to create this flowchart?

    • A.

      Forms

    • B.

      Reviewing

    • C.

      AutoText

    • D.

      AutoShapes

    Correct Answer
    D. AutoShapes
    Explanation
    To create a flowchart in the document, you will need the AutoShapes toolbar visible. This toolbar provides various shapes and symbols that can be used to represent different elements in the flowchart, such as decision points, actions, and connectors. By having the AutoShapes toolbar visible, you can easily select and add the required shapes to create the flowchart accurately and efficiently. The Forms, Reviewing, and AutoText toolbars are not necessary for creating a flowchart, as they are not directly related to this specific task.

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  • 16. 

    It is possible to add a spreadsheet stored on your computer into a Word document and edit its contents within the document.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    In Microsoft Word, you can insert a spreadsheet from your computer into a document using the "Insert Object" feature. This allows you to embed the spreadsheet within the Word document. Once inserted, you can edit the contents of the spreadsheet directly within the Word document, making it convenient to work with both text and numerical data in the same document.

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