Microsoft Access 2007 Basics Questions! Trivia Facts Quiz

1. The row in the table is ____________

The correct answer is "Record" because the question is asking for the missing word to complete the sentence "The row in the table is ________." In this context, "record" is the most suitable word to fill the blank as it refers to a particular entry or piece of information in a table or database.

Explanation

The correct answer is "Record" because the question is asking for the missing word to complete the sentence "The row in the table is ________." In this context, "record" is the most suitable word to fill the blank as it refers to a particular entry or piece of information in a table or database.

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3. A report in Access can be generated using data from:

A table

A query

A table or query

None of the above

A report in Access can be generated using data from a table or query. This means that the report can be based on either a single table or a more complex query that combines data from multiple tables. By allowing the use of both tables and queries, Access provides flexibility in generating reports to meet specific data requirements.

Explanation

A report in Access can be generated using data from a table or query. This means that the report can be based on either a single table or a more complex query that combines data from multiple tables. By allowing the use of both tables and queries, Access provides flexibility in generating reports to meet specific data requirements.

4. When designing a database in Access, what is the first thing you need to determine in order to begin?

The number of tables needed

The number of fields needed

The name of the tables

The purpose of the database

In order to begin designing a database in Access, the first thing you need to determine is the purpose of the database. Understanding the purpose will help you determine the overall structure, tables, and fields required to meet the specific needs of the database. This initial step is crucial as it sets the foundation for the entire design process and ensures that the database is tailored to fulfill its intended function.

Explanation

In order to begin designing a database in Access, the first thing you need to determine is the purpose of the database. Understanding the purpose will help you determine the overall structure, tables, and fields required to meet the specific needs of the database. This initial step is crucial as it sets the foundation for the entire design process and ensures that the database is tailored to fulfill its intended function.

5. In a relationship map, you have a primary key in each table. What is the primary key?

A field that is the primary field in its own table, but shows up in another table

The second field in each table of a database

The first field in each table of the database

The last field in each table of the database

The primary key is the field that uniquely identifies each record in a table. It is typically the first field in each table of a database. By making it the first field, it is easier to locate and reference the primary key when needed. This ensures that each record in the table has a unique identifier, which is important for data integrity and efficient data retrieval.

Explanation

The primary key is the field that uniquely identifies each record in a table. It is typically the first field in each table of a database. By making it the first field, it is easier to locate and reference the primary key when needed. This ensures that each record in the table has a unique identifier, which is important for data integrity and efficient data retrieval.

6. Number of characters it can hold is considered as ____________

The term "field size" refers to the maximum number of characters that a field or variable can hold. It determines the maximum length or capacity of the field to store data.

Explanation

The term "field size" refers to the maximum number of characters that a field or variable can hold. It determines the maximum length or capacity of the field to store data.

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7. A primary key is a ______________.

A primary key is a unique identifier that is used to uniquely identify each record in a database table. It ensures that each record has a distinct value for the primary key column, which helps in maintaining data integrity and enables efficient searching and retrieval of data.

Explanation

A primary key is a unique identifier that is used to uniquely identify each record in a database table. It ensures that each record has a distinct value for the primary key column, which helps in maintaining data integrity and enables efficient searching and retrieval of data.

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8. To open Access 2007 database objects, you must use the:

Navigation pane

Quick Access toolbar

Ribbon

None of the above

To open Access 2007 database objects, you must use the navigation pane. The navigation pane is a tool in Access that allows users to easily access and manage different objects in the database, such as tables, queries, forms, and reports. It provides a hierarchical view of the objects and allows users to quickly navigate and open them for editing or viewing. The quick access toolbar and ribbon in Access are not specifically designed for opening database objects, although they provide various other functionalities for working with the database.

Explanation

To open Access 2007 database objects, you must use the navigation pane. The navigation pane is a tool in Access that allows users to easily access and manage different objects in the database, such as tables, queries, forms, and reports. It provides a hierarchical view of the objects and allows users to quickly navigate and open them for editing or viewing. The quick access toolbar and ribbon in Access are not specifically designed for opening database objects, although they provide various other functionalities for working with the database.

9. ________________ stores and organize data in a database?

Access and Microsoft Office Access 2007 are software programs that allow users to store and organize data in a database. These programs provide tools and features that enable users to create tables, define relationships between tables, and perform queries to retrieve and manipulate data. They also offer options for creating forms and reports to present data in a user-friendly manner. Overall, Access and Microsoft Office Access 2007 are designed to facilitate efficient data management and organization within a database system.

Explanation

Access and Microsoft Office Access 2007 are software programs that allow users to store and organize data in a database. These programs provide tools and features that enable users to create tables, define relationships between tables, and perform queries to retrieve and manipulate data. They also offer options for creating forms and reports to present data in a user-friendly manner. Overall, Access and Microsoft Office Access 2007 are designed to facilitate efficient data management and organization within a database system.

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10. When you set up a filter, you are telling Access to look for records that match a specific ______________ that you have set.

Number limit

Criteria

Total

Command

When you set up a filter in Access, you are telling the program to look for records that match a specific "number limit" that you have set. This means that Access will only display records that meet the specified criteria related to a numerical value or limit.

Explanation

When you set up a filter in Access, you are telling the program to look for records that match a specific "number limit" that you have set. This means that Access will only display records that meet the specified criteria related to a numerical value or limit.