Microsoft Access 2007 Basics Questions! Trivia Facts Quiz

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Microsoft Access 2007 Basics Questions! Trivia Facts Quiz - Quiz

Microsoft Access is a DBMS software that helps in maintaining and organizing a database with a graphical user interface and software-development tools. It is a part of the MS Office Suite. This quiz has been developed to test tour knowledge about the essential functions and tools used in MS Access. Let's learn more by taking this quiz. All the best!


Questions and Answers
  • 1. 

    ________________  stores and organize data in a database?

    Explanation
    Access and Microsoft Office Access 2007 are software programs that allow users to store and organize data in a database. These programs provide tools and features that enable users to create tables, define relationships between tables, and perform queries to retrieve and manipulate data. They also offer options for creating forms and reports to present data in a user-friendly manner. Overall, Access and Microsoft Office Access 2007 are designed to facilitate efficient data management and organization within a database system.

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  • 2. 

    A primary key is a ______________.

    Explanation
    A primary key is a unique identifier that is used to uniquely identify each record in a database table. It ensures that each record has a distinct value for the primary key column, which helps in maintaining data integrity and enables efficient searching and retrieval of data.

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  • 3. 

    ____________ ask questions.

  • 4. 

    The row in the table is ____________

    Explanation
    The correct answer is "Record" because the question is asking for the missing word to complete the sentence "The row in the table is ________." In this context, "record" is the most suitable word to fill the blank as it refers to a particular entry or piece of information in a table or database.

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  • 5. 

    Number of characters it can hold is considered as  ____________

    Explanation
    The term "field size" refers to the maximum number of characters that a field or variable can hold. It determines the maximum length or capacity of the field to store data.

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  • 6. 

    To open Access 2007 database objects, you must use the:

    • A.

      Navigation pane

    • B.

      Quick Access toolbar

    • C.

      Ribbon

    • D.

      None of the above

    Correct Answer
    A. Navigation pane
    Explanation
    To open Access 2007 database objects, you must use the navigation pane. The navigation pane is a tool in Access that allows users to easily access and manage different objects in the database, such as tables, queries, forms, and reports. It provides a hierarchical view of the objects and allows users to quickly navigate and open them for editing or viewing. The quick access toolbar and ribbon in Access are not specifically designed for opening database objects, although they provide various other functionalities for working with the database.

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  • 7. 

    When you set up a filter, you are telling Access to look for records that match a specific ______________ that you have set.

    • A.

      Number limit

    • B.

      Criteria

    • C.

      Total

    • D.

      Command

    Correct Answer
    A. Number limit
    Explanation
    When you set up a filter in Access, you are telling the program to look for records that match a specific "number limit" that you have set. This means that Access will only display records that meet the specified criteria related to a numerical value or limit.

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  • 8. 

    In a relationship map, you have a primary key in each table. What is the primary key?

    • A.

      A field that is the primary field in its own table, but shows up in another table

    • B.

      The second field in each table of a database

    • C.

      The first field in each table of the database

    • D.

      The last field in each table of the database

    Correct Answer
    C. The first field in each table of the database
    Explanation
    The primary key is the field that uniquely identifies each record in a table. It is typically the first field in each table of a database. By making it the first field, it is easier to locate and reference the primary key when needed. This ensures that each record in the table has a unique identifier, which is important for data integrity and efficient data retrieval.

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  • 9. 

    A report in Access can be generated using data from:

    • A.

      A table

    • B.

      A query

    • C.

      A table or query

    • D.

      None of the above

    Correct Answer
    C. A table or query
    Explanation
    A report in Access can be generated using data from a table or query. This means that the report can be based on either a single table or a more complex query that combines data from multiple tables. By allowing the use of both tables and queries, Access provides flexibility in generating reports to meet specific data requirements.

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  • 10. 

    When designing a database in Access, what is the first thing you need to determine in order to begin?

    • A.

      The number of tables needed

    • B.

      The number of fields needed

    • C.

      The name of the tables

    • D.

      The purpose of the database

    Correct Answer
    D. The purpose of the database
    Explanation
    In order to begin designing a database in Access, the first thing you need to determine is the purpose of the database. Understanding the purpose will help you determine the overall structure, tables, and fields required to meet the specific needs of the database. This initial step is crucial as it sets the foundation for the entire design process and ensures that the database is tailored to fulfill its intended function.

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