Icau1132b Operate A Presentation Package

By Jeanie MacNamara
Jeanie MacNamara, Art teacher
Jeanie is an Art Teacher and Academic English Language Coach, fostering artistic creativity and enhancing language proficiency for her students.
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Questions: 30 | Attempts: 343

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Icau1132b Operate A Presentation Package - Quiz

THIS QUIZ TESTS YOUR ABILITY TO CREATE, EDIT, ENHANCE, SAVE, PRESENT AND PRINT POWERPOINT PRESENTATIONS


Questions and Answers
  • 1. 

    WHAT IS THE SHORTCUT FOR OPENING A NEW SLIDE-SHOW IN POWERPOINT?

    • A.

      CTRL O

    • B.

      ALT N

    • C.

      CTRL N

    • D.

      CTRL ALT O

    Correct Answer
    C. CTRL N
    Explanation
    The shortcut for opening a new slide-show in PowerPoint is CTRL N. This combination of keys allows users to quickly create a new slide-show without having to go through the menu options.

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  • 2. 

    WHICH OF THE FOLLOWING STEPS WILL NOT ADD TEXT TO YOUR SLIDE

    • A.

      CLICK ON A BLANK PART OF THE SLIDE AND BEGIN TYPING

    • B.

      CLICK INSIDE A TEXT BOX AND BEGIN TYPING

    • C.

      CLICK ON 'INSERT" THEN "TEXT BOX" THEN CLICK ON THE SLIDE AND TYPE

    • D.

      CLICK ON THE "TEXT BOX" ICON AND CLICK ON THE SLIDE AND TYPE

    Correct Answer
    A. CLICK ON A BLANK PART OF THE SLIDE AND BEGIN TYPING
    Explanation
    Clicking on a blank part of the slide and beginning typing will not add text to the slide. This is because clicking on a blank part of the slide does not activate any text input function.

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  • 3. 

    WHICH OF THE FOLLOWING STEPS WILL NOT ADD GRAPHICS TO YOUR SLIDE

    • A.

      CLICK ON 'INSERT" THEN "PICTURE" THEN CHOOSE EITHER CLIP ART OR FROM FILE

    • B.

      CLICK ON THE "INSERT CLIP ART" ICON AND SEARCH FOR A SUITABLE IMAGE, WHICH WILL AUTOMATICALLY BE INSERTED WHEN DOUBLE CLICKED

    • C.

      COPY A GRAPHIC IMAGE AND PASTE IT ONTO THE SLIDE

    • D.

      CLICK ON THE IMAGE AND PRESS CTRL V THEN PRESS CTRL C OVER THE SLIDE

    Correct Answer
    D. CLICK ON THE IMAGE AND PRESS CTRL V THEN PRESS CTRL C OVER THE SLIDE
    Explanation
    This step involves pasting an image onto the slide by pressing Ctrl V and then pressing Ctrl C. However, the correct shortcut for copying is Ctrl C, not Ctrl V. Therefore, this step will not add graphics to the slide.

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  • 4. 

    TO SELECT AN EXISTING SLIDE TEMPLATE, YOU CAN FOLLOW WHICH OF THE FOLLOWING STEPS (MORE THAN ONE ANSWER)

    • A.

      GO TO "FORMAT" THEN "SLIDE DESIGN" AND CHOOSE FROM THE OPTIONS PRESENTED

    • B.

      GO TO "FILE" THEN "NEW" THEN SELECT "FROM DESIGN TEMPLATES"

    • C.

      OPEN A BLANK DOCUMENT AND CREATE A NEW BACKGROUND BY PUTTING A SQUARE SHAPE OVER THE SLIDE AND REPEATING THIS FOR EVERY OTHER SLIDE

    • D.

      PASTE AN IMAGE OVER THE WHOLE SLIDE AND REPEAT THIS FOR EVERY SLIDE IN THE PRESENTATION

    Correct Answer(s)
    A. GO TO "FORMAT" THEN "SLIDE DESIGN" AND CHOOSE FROM THE OPTIONS PRESENTED
    B. GO TO "FILE" THEN "NEW" THEN SELECT "FROM DESIGN TEMPLATES"
    Explanation
    The correct answer is to go to "Format" then "Slide Design" and choose from the options presented, and to go to "File" then "New" then select "From Design Templates". These steps allow you to select an existing slide template in PowerPoint.

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  • 5. 

    WHICH OF THE FOLLOWING INSTRUCTIONS WOULD YOU FOLLOW TO USE PRESENTATION TEMPLATES AND SLIDES TO CREATE A PRESENTATION? (MORE THAN ONE ANSWER)

    • A.

      GO TO "FILE", "NEW", "FROM AUTO CONTENT WIZARD"

    • B.

      PRESS CANCEL

    • C.

      PRESS "NEXT"

    • D.

      SELECT FROM THE AVAILABLE OPTIONS

    • E.

      SELECT SUITABLE PRESENTATION STYLES AND OPTIONS

    • F.

      PRESS "FINISH" AND THEN DELETE THE OPTIONS ON THE LEFT OF THE SCREEN

    • G.

      PRESS FINISH AND THEN INSERT YOUR OWN DATA WHEN PROMPTED

    Correct Answer(s)
    A. GO TO "FILE", "NEW", "FROM AUTO CONTENT WIZARD"
    C. PRESS "NEXT"
    D. SELECT FROM THE AVAILABLE OPTIONS
    E. SELECT SUITABLE PRESENTATION STYLES AND OPTIONS
    G. PRESS FINISH AND THEN INSERT YOUR OWN DATA WHEN PROMPTED
    Explanation
    To use presentation templates and slides to create a presentation, you would go to "File", "New", "From Auto Content Wizard". Then, you would press "Next" and select from the available options. After that, you would select suitable presentation styles and options. Finally, you would press "Finish" and then insert your own data when prompted.

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  • 6. 

    WHICH OF THE FOLLOWING TOOLS WOULD NOT ASSIST YOU TO IMPROVE THE LOOK OF THE PRESENTATION?

    • A.

      SPELL CHECK

    • B.

      INSERT SHAPE

    • C.

      INSERT PICTURE

    • D.

      SLIDE TRANSITION

    Correct Answer
    A. SPELL CHECK
    Explanation
    The spell check tool is used to identify and correct spelling errors in a presentation. It does not directly contribute to improving the visual appearance or look of the presentation. The other options, such as inserting shapes, pictures, and using slide transitions, can enhance the visual appeal of the presentation by adding graphics, images, and special effects.

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  • 7. 

    TRUE OR FALSE. IF YOU HAVE JUST CREATED A SLIDE-SHOW AND YOU PRESS "CTRL S", YOU WILL ALWAYS SAVE YOUR FILE IN THE APPROPRIATE DIRECTORY

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Pressing "Ctrl S" will save the file in the current directory, not necessarily the appropriate directory. The appropriate directory may vary depending on the user's preference or the intended location for saving the file. Therefore, the statement is false.

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  • 8. 

    TRUE OR FALSE. IF YOUR SLIDE SHOW IS INTENDED TO BE PROJECTED ONTO A SCREEN WITH A DATA PROJECTOR, IT IS BEST TO USE DARK FONTS ON A LIGHT BACKGROUND.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Using dark fonts on a light background is recommended when projecting a slide show onto a screen with a data projector. This is because dark fonts tend to be more legible and easier to read when displayed on a bright background. Light fonts on a dark background may cause strain on the eyes and make it difficult for the audience to read the content on the slides. Therefore, using dark fonts on a light background ensures better visibility and readability for the audience.

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  • 9. 

    TRUE OR FALSE. TO BE ABLE TO SEE ALL TOOLBAR OPTIONS, GO TO "VIEW", "TOOLBARS"

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    To see all toolbar options, one should go to the "View" menu and then select "Toolbars". This suggests that the statement is true.

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  • 10. 

    TRUE OR FALSE. WHEN PRESENTING TEXT ON A SCREEN, THE SMALLEST FONT SIZE YOU SHOULD USE IS 10 POINTS

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement "When presenting text on a screen, the smallest font size you should use is 10 points" is false. The font size to be used when presenting text on a screen depends on various factors such as the screen size, resolution, and the distance between the viewer and the screen. In some cases, a font size smaller than 10 points may be necessary to ensure readability, especially for large screens or when the viewer is at a closer distance. Therefore, there is no fixed rule stating that 10 points is the smallest font size that should be used when presenting text on a screen.

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  • 11. 

    TO VIEW MULTIPLE SLIDES AT ONCE, GO TO:

    • A.

      "PRINT", "OUTLINE"

    • B.

      "VIEW", "SLIDE SORTER"

    • C.

      "WINDOW", "CASCADE"

    • D.

      "VIEW", "NOTES PAGE"

    Correct Answer
    B. "VIEW", "SLIDE SORTER"
    Explanation
    The correct answer is "VIEW", "SLIDE SORTER" because selecting this option allows the user to see multiple slides at once in a grid-like view, making it easier to rearrange and organize the slides in a presentation. This view is particularly useful when working with larger presentations or when trying to get an overview of the entire presentation structure.

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  • 12. 

    BELOW IS A LIST OF INSTRUCTIONS TO INCORPORATE ORGANISATIONAL CHARTS AND BULLETED LISTS IN A POWERPOINT PRESENTATION. SELECT ONLY THOSE STEPS THAT RELATE TO ORGANISATIONAL CHARTS.

    • A.

      GO TO "INSERT", "DIAGRAM"

    • B.

      GO TO "FORMAT", "BULLETS AND NUMBERS"

    • C.

      CLICK ON THE OPTION THAT SUITS YOUR PRESENTATION

    • D.

      CLICK ON THE BOXES TO ADD TEXT

    • E.

      PRESS "ENTER"AT THE END OF A SENTENCE TO MOVE ONTO THE NEXT LINE/BOX

    Correct Answer(s)
    A. GO TO "INSERT", "DIAGRAM"
    C. CLICK ON THE OPTION THAT SUITS YOUR PRESENTATION
    D. CLICK ON THE BOXES TO ADD TEXT
    Explanation
    The given answer correctly selects the steps that relate to incorporating organizational charts in a PowerPoint presentation. It suggests going to the "Insert" tab, then selecting "Diagram" to add an organizational chart. After that, the option that suits the presentation can be chosen, and text can be added by clicking on the boxes. This answer excludes the steps that are unrelated to organizational charts, such as going to the "Format" tab and selecting "Bullets and Numbers".

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  • 13. 

    WHEN RESIZING IMAGES, THE BEST WAY TO KEEP THE PROPORTIONS CORRECT WHILE MAINTAINING THE CENTRE OF THE IMAGE IS TO:

    • A.

      GRAB THE SIDE ANCHOR AND MOVE TO THE RIGHT SIZE, THEN REPEAT WITH THE TOP ANCHOR

    • B.

      DRAG THE CORNER ANCHOR

    • C.

      PRESS THE SHIFT KEY WHILE DRAGGING THE CORNER ANCHOR

    • D.

      PRESS THE CONTROL KEY WHILE DRAGGING THE CORNER ANCHOR

    Correct Answer
    C. PRESS THE SHIFT KEY WHILE DRAGGING THE CORNER ANCHOR
    Explanation
    When resizing images, pressing the Shift key while dragging the corner anchor is the best way to keep the proportions correct while maintaining the center of the image. This is because the Shift key constrains the proportions of the image, ensuring that it is scaled uniformly in both dimensions. By dragging the corner anchor, you can resize the image from any corner while maintaining the center position.

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  • 14. 

    TRUE OR FALSE. IF YOU WANT TO ADD A CALENDAR TO THE SLIDE SHOW, YOU GO TO "INSERT" "OBJECT" - CALENDAR CONTROL. ONCE YOU HAVE DONE THIS, YOU CAN CHANGE THE SIZE, NAME, FONT, BACKGROUND ETC OF THE CALENDAR TO MATCH YOUR PRESENTATION 

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    To add a calendar to a slide show in PowerPoint, you can go to the "Insert" tab and then select "Object". From there, you can choose "Calendar Control" to add a calendar to your presentation. Once the calendar is added, you can customize its size, name, font, background, and other attributes to match your presentation. This allows you to have a visually cohesive and personalized slide show.

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  • 15. 

    TRUE OR FALSE. IF YOU WANT TO CREATE AN "ON-SCREEN" PRESENTATION SUCH AS ON A COMPUTER OR TELEVISION SCREEN, LIGHT FONTS OVER DARK BACKGROUNDS ARE EFFECTIVE.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Light fonts over dark backgrounds are effective for on-screen presentations such as on a computer or television screen. This is because light fonts provide a high contrast against the dark background, making the text more readable and easier to see. The contrast helps to improve visibility and legibility, especially in low-light environments. Additionally, light fonts over dark backgrounds can create a visually appealing and modern aesthetic for the presentation.

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  • 16. 

    WHICH OF THE FOLLOWING OPTIONS IS THE BEST WAY TO CHANGE THE BACKGROUND COLOUR OF ALL SLIDES?

    • A.

      CREATE A NEW PRESENTATION AND SET THE COLOUR FROM THE SLIDE DESIGN TEMPLATES THAT IS CLOSEST TO THE ONE YOU WANT.

    • B.

      DRAW A RECTANGLE IN YOUR CHOSEN COLOUR AND COPY/PASTE IT TO ALL SLIDES

    • C.

      GO TO "FORMAT", "BACKGROUND", CHOOSE THE COLOUR YOU WANT AND CHOOSE "APPLY"

    • D.

      GO TO "FORMAT", "BACKGROUND", CHOOSE THE COLOUR YOU WANT AND CHOOSE "APPLY TO ALL SLIDES"

    Correct Answer
    D. GO TO "FORMAT", "BACKGROUND", CHOOSE THE COLOUR YOU WANT AND CHOOSE "APPLY TO ALL SLIDES"
    Explanation
    The best way to change the background color of all slides is to go to "Format", "Background", choose the color you want, and choose "Apply to all slides". This option allows you to change the background color of all slides in a single step, ensuring consistency throughout the presentation.

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  • 17. 

    WHICH OF THE FOLLOWING OPTIONS WILL NOT ALLOW YOU TO DUPLICATE SLIDES?

    • A.

      IN NORMAL MODE, CLICK ON A FULL SIZED SLIDE, GO TO "EDIT", "COPY", "EDIT", "PASTE"

    • B.

      IN SLIDE SORTER MODE, CLICK ON SEVERAL SLIDES WHILE PRESSING SHIFT, THEN PRESS CTRL C, CTRL V

    • C.

      IN SLIDE SORTER MODE, SELECT THE SLIDE YOU WANT TO DUPLICATE THEN GO TO "EDIT", "COPY", "EDIT", "PASTE"

    • D.

      IN NORMAL MODE, CLICK ON ONE OF THE SMALL SLIDES TO THE LEFT THAT YOU WANT COPIED THEN PRESS CTRL C, CTRL V

    Correct Answer
    A. IN NORMAL MODE, CLICK ON A FULL SIZED SLIDE, GO TO "EDIT", "COPY", "EDIT", "PASTE"
    Explanation
    The option "IN NORMAL MODE, CLICK ON A FULL SIZED SLIDE, GO TO "EDIT", "COPY", "EDIT", "PASTE"" will not allow you to duplicate slides because it only allows you to copy and paste the content within the slide, not the entire slide itself.

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  • 18. 

    TRUE OR FALSE. YOU CANNOT REORDER OR DELETE SLIDES IN SLIDE SORTER MODE

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    In Slide Sorter mode, you can reorder and delete slides. This mode allows you to view all the slides in your presentation as thumbnails, making it easier to rearrange them by dragging and dropping. Additionally, you can select a slide and press the delete key to remove it from the presentation. Therefore, the statement that you cannot reorder or delete slides in Slide Sorter mode is false.

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  • 19. 

    TRUE OR FALSE. THERE ARE ONLY THREE FORMATS FOR SAVING POWERPOINT SLIDES:PRESENTATIONSHOWSINGLE WEB PAGE

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    THERE ARE MANY FORMATS FOR SAVING POWERPOINT PRESENTATIONS. go TO FILE, SAVE AS AND THEN CLICK ON THE ARROW AT THE BOTTOM OF THE DIALOGUE WINDOW TO TRY OUT SOME OF THE OPTIONS

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  • 20. 

    TRUE OR FALSE. YOU CAN ONLY PLAY PRE-SET ANIMATIONS IN POWERPOINT PRESENTATIONS IF YOU ARE USING WINDOWS VISTA OR MORE RECENT VERSIONS

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The statement is false because you can play pre-set animations in PowerPoint presentations on any version of Windows, not just Windows Vista or more recent versions. PowerPoint has a wide range of pre-set animations that can be used to enhance the visual appeal of presentations, regardless of the operating system being used.

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  • 21. 

    TRUE OR FALSE. IF YOU WANT TO MAKE A BUSINESS PRESENTATION, YOU SHOULD USE AS MANY DIFFERENT SLIDE TRANSITIONS AS POSSIBLE TO SHOW YOUR EXPERTISE IN PRESENTATIONS

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Using as many different slide transitions as possible in a business presentation does not demonstrate expertise in presentations. In fact, it can be distracting and unprofessional. A well-designed presentation should focus on delivering clear and concise information, using appropriate visuals and a consistent design. The focus should be on the content and the message, not on flashy transitions.

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  • 22. 

    TRUE OR FALSE. IF YOU WANT TO CHECK THE OVERALL IMPACT OF A SLIDE SHOW THAT YOU INTEND TO PROJECT WITH A DATA PROJECTOR, YOU SHOULD CHECK THE PRESENTATION AS IT WILL BE SEEN BY THE AUDIENCE RATHER THAN JUST ON YOUR COMPUTER SCREEN

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    To accurately assess the overall impact of a slide show that will be projected with a data projector, it is important to check the presentation as it will be seen by the audience rather than just on your computer screen. This is because the projection may alter the colors, contrast, and overall visual quality of the slides, which can affect the audience's perception and understanding of the content. By reviewing the presentation on the projected screen, you can make necessary adjustments to ensure optimal visibility and clarity for the audience.

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  • 23. 

    TRUE OR FALSE. MICROSOFT POWERPOINT CAN ONLY BE NAVIGATED IN SLIDE-SHOW MODE WITH BUTTONS THAT YOU CREATE.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    YOU CAN PRESS "N" ON THE KEYBOARD TO GO TO THE NEXT SLIDE OR "P" TO GO TO THE PREVIOUS SLIDE. YOU CAN ALSO USE THE ARROW KEYS. HOWEVER THE BUTTONS YOU CREATE YOURSELF CAN GIVE YOU MUCH MORE NAVIGATIONAL CONTROL

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  • 24. 

    THERE ARE SEVERAL WAYS TO PRINT OUT POWERPOINT PRESENTATIONS. SELECT THE OPTIONS THAT YOU WOULD USE TO HAND OUT WHEN PRESENTING A LECTURE TO A LARGE AUDIENCE. (MORE THAN ONE OPTION)

    • A.

      SLIDES

    • B.

      HANDOUTS

    • C.

      NOTES

    • D.

      OUTLINE

    Correct Answer(s)
    B. HANDOUTS
    C. NOTES
    Explanation
    When presenting a lecture to a large audience, it is common to provide handouts to the audience so that they can follow along with the presentation and take notes. Handouts allow the audience to have a physical copy of the slides and any additional information or resources that may be provided. Additionally, providing notes can be helpful for the audience to have a summary or key points of the lecture. Therefore, selecting "HANDOUTS" and "NOTES" as options to print out PowerPoint presentations when presenting to a large audience is a suitable choice.

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  • 25. 

    WHICH WOULD BE THE PREFERRED SLIDE ORIENTATION FOR MOST SLIDE PRESENTATIONS

    • A.

      LANDSCAPE

    • B.

      PORTRAIT

    • C.

      MINIATURE

    Correct Answer
    A. LANDSCAPE
    Explanation
    The preferred slide orientation for most slide presentations is landscape. Landscape orientation allows for a wider view of the content, making it easier to read and understand. It also allows for more space to include visuals and graphics. Portrait orientation, on the other hand, is better suited for documents or images that are taller than they are wide. Miniature orientation is not a commonly used slide orientation and may not provide enough space to effectively present information.

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  • 26. 

    TO ADD NOTES TO A POWERPOINT PRESENTATION, YOU NEED TO:

    • A.

      GO TO "INSERT", "NOTES"

    • B.

      GO TO "FORMAT", "OUTLINE", "NOTES"

    • C.

      GO TO "VIEW', "NOTES PAGE"

    • D.

      GO TO "VIEW", "OUTLINE"

    Correct Answer
    C. GO TO "VIEW', "NOTES PAGE"
    Explanation
    To add notes to a PowerPoint presentation, you need to go to the "View" tab and select "Notes Page". This will allow you to view and edit the speaker notes associated with each slide.

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  • 27. 

    TRUE OR FALSE. WAYS TO SPELL CHECK A POWERPOINT PRESENTATION INCLUDE: "AS YOU GO" EDITING WITH MICROSOFT OFFICE PROMPTING AND AT THE END OF CREATING THE SHOW, RUN A SPELLING AND GRAMMAR CHECK.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because there are indeed two ways to spell check a PowerPoint presentation. One way is to do "as you go" editing with Microsoft Office prompting, where the software will automatically highlight potential spelling errors as you type and suggest corrections. The other way is to run a spelling and grammar check at the end of creating the show, where the software will scan the entire presentation for any spelling or grammar mistakes and provide suggestions for correction.

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  • 28. 

    TRUE OR FALSE. YOU CAN CHANGE THE FORMAT OF SLIDES, HANDOUTS AND NOTES BY CLICKING ON "VIEW", "MASTER" AND WORKING WITHIN THE SLIDE/NOTES/ HANDOUT MASTER DESIGN.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because in most presentation software, including Microsoft PowerPoint, you can change the format of slides, handouts, and notes by clicking on "View", "Master", and working within the slide/note/handout master design. This allows you to modify the overall layout, design, and formatting of your presentation materials.

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  • 29. 

    TO MAKE A PRESENTATION MORE INTERESTING FOR A LARGE AUDIENCE, YOU SHOULD USE SOUND EFFECTS ON EVERY SLIDE

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Using sound effects on every slide can actually make a presentation more distracting and less engaging for a large audience. Sound effects should be used sparingly and purposefully to enhance specific points or transitions in the presentation. Overusing sound effects can be overwhelming and take away from the main content of the presentation. It is important to consider the audience's preferences and the overall tone and purpose of the presentation when deciding whether or not to use sound effects.

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  • 30. 

    IT MAKES SENSE TO PUT AS MUCH INFORMATION ON EACH SLIDE AS YOU CAN

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    Putting as much information as possible on each slide is not a good idea. It can overwhelm the audience and make it difficult for them to understand and retain the information. Slides should be clear, concise, and visually appealing, with key points and supporting visuals. This allows the audience to focus on the presenter and listen to the information being conveyed, rather than reading a cluttered slide.

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Jeanie MacNamara |Art teacher |
Jeanie is an Art Teacher and Academic English Language Coach, fostering artistic creativity and enhancing language proficiency for her students.
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