Event Planner Course Certificate

The term "F&B" is an abbreviation for "food and beverage". It is commonly used in the hospitality industry to refer to the department or sector that deals with the preparation, service, and consumption of food and drinks. The various options provided in the question all represent different ways of writing the same term, but they all refer to the same meaning.

Incidentals refer to any additional costs that may be charged to a hotel room, apart from the room and tax charges. These costs can include expenses like mini-bar charges, gift shop purchases, room service, and any other incidental expenses incurred during the stay.

The term "A/V" or "AV" is an abbreviation for "audio visual" or "audio-visual". It refers to the combination of both audio and visual elements, typically used in presentations, multimedia productions, or technology equipment. The answer options provided are different variations of the correct term, with different capitalizations and hyphenations.

The term "CSM" stands for Conference Services Manager or Convention Services Manager. It refers to a professional who is responsible for coordinating and managing various aspects of conferences or conventions such as venue selection, logistics, catering, audiovisual equipment, and attendee services. The term can be written in different variations, including capitalizing the first letter of each word or using lowercase letters.

A hotel is considered a type of venue because it is a place where various events or activities can take place. It provides accommodation for guests and often includes facilities such as meeting rooms, banquet halls, or conference spaces where events can be hosted. Therefore, it can be categorized as a type of venue that offers lodging and event hosting services.

If there are 200 people staying in a hotel for four nights each, that would be a total of 200 * 4 = 800 room nights. Additionally, if 100 people are staying an additional night, that would be 100 * 1 = 100 room nights. Therefore, the total number of room nights would be 800 + 100 = 900.

A location that can host a meeting or event is commonly referred to as a venue. This term encompasses various types of spaces such as conference halls, ballrooms, theaters, or even outdoor areas that are suitable for gatherings. The word "venue" is widely used in event planning and management to indicate the specific place where an event will take place.

The correct answer is "program." In the context of a multi-day meeting that includes various meetings and evening functions, the term "program" is commonly used to refer to the overall schedule or agenda of the event. It encompasses the different activities and sessions planned for the duration of the meeting.

The statement is true because registration can indeed apply to both pre-event registration and on-site registration. Pre-event registration refers to the process of signing up for an event or activity before it takes place, while on-site registration refers to the process of registering at the actual location or venue of the event. Both types of registration are commonly used in various events and activities to gather necessary information about participants and manage attendance.

The inflated price that an average person pays for a hotel guest room is called the rack rate. This term refers to the standard or published price of a hotel room before any discounts or negotiations. The rack rate is often higher than the actual price paid by most guests, as it serves as a starting point for negotiations or for comparison with discounted rates.

The production company is typically responsible for managing various aspects of a production, such as staging, lighting, and sound. However, managing food and beverage (F&B) is typically not their responsibility. F&B management is usually handled by catering companies or venue staff, as it involves tasks like menu planning, food preparation, and service during the event. The production company's main focus is on the technical and logistical aspects of the production, rather than the F&B aspect.

The answer is "Send as many unsolicited resumes as possible." This is because the other three options - learning everything you can, getting experience, and networking - are all recommended steps towards becoming an event planner. However, sending as many unsolicited resumes as possible is not a recommended step, as it may not be an effective or professional way to secure a position in event planning.

The correct answer is "A person who does not eat any animal meat or animal products." This answer accurately defines what a vegan is. Vegans choose not to consume any animal products, including meat, dairy, eggs, and honey. They also avoid using any products derived from animals, such as leather or wool. This lifestyle choice is often motivated by ethical, environmental, and health reasons.

The explanation for the given answer, False, is that the type of clientele you are working with should indeed have something to do with the type of venue you choose. Different types of clients may have different preferences, needs, and expectations, so it is important to consider these factors when selecting a venue. By understanding your clientele, you can choose a venue that aligns with their preferences and provides them with a positive experience.

If you have a reservation for the first night in a hotel but expect that person to still arrive the next day, then you need to reinstate that person with the front desk of the hotel. This means that even though the person did not show up for the first night, their reservation is still valid and they will be able to check in the next day.

Creative use of lighting can indeed be a cost-effective way to enhance the overall decor of a space. By strategically placing lights, using different colors and intensities, and highlighting specific areas or objects, one can create a dramatic and visually appealing atmosphere. This can be achieved without spending a significant amount of money on expensive decor items, making it a cost-effective option. Therefore, the statement is true.

The term "DMC" stands for Destination Management Company. A Destination Management Company is a professional service provider that specializes in planning, organizing, and managing all aspects of an event or trip in a specific destination. They are responsible for coordinating logistics, accommodation, transportation, activities, and other services to ensure a seamless and enjoyable experience for clients.

A Welcome Packet is typically given to guests or attendees to provide them with necessary information and materials for their stay or attendance. It usually includes items such as a name badge, agenda, map of the property or event, and departure notice. BEOs, which stands for Banquet Event Orders, are detailed documents that outline the specific requirements and instructions for a banquet or event. While BEOs are important for event planning and coordination, they are not typically included in a Welcome Packet as they are more relevant to event staff and organizers rather than guests or attendees.

The term "flow" refers to the smooth and continuous movement of people through a space or venue. It implies that there are no obstructions or interruptions in their movement, allowing for a seamless experience. This can be applied to various contexts such as traffic flow, crowd flow in a stadium, or the movement of people in a conference venue. The concept of flow emphasizes the importance of efficient and effortless movement, ensuring a positive experience for individuals navigating through a particular space.

Meeting binders usually are not part of Food & Beverage functions. Food and drinks, decor and centerpieces, and chair rentals and linens are all commonly associated with Food & Beverage functions. Meeting binders, on the other hand, are typically used for organizing and distributing meeting materials and documents, rather than being directly related to food and beverage service.

A BEO (Banquet Event Order) is a document that outlines all the details and requirements for a specific event or function. It includes information such as the date, location, number of people attending, and food and beverage requirements. However, the name of the keynote speaker is not typically included in a BEO. This is because the BEO focuses more on logistical and operational details of the event, rather than specific individuals who will be speaking or presenting at the function.

The correct answer is "Convention & Visitors Bureau". This acronym is commonly used to refer to an organization that promotes tourism and conventions in a specific area. The term "Convention" indicates the bureau's involvement in organizing conventions and conferences, while "Visitors" highlights their focus on attracting tourists and visitors to the area. The term "Bureau" suggests that it is an official organization or agency responsible for these activities.

The correct answer is the service. This is because the service provided by the venue staff can greatly impact the overall experience for guests. Poor service can lead to dissatisfaction, negative reviews, and a decline in customer loyalty. It is also more challenging to address service issues as they involve the behavior and attitude of the staff, which may require training or hiring new employees.

This statement suggests that knowing computers is optional in the world of event planning because it is all about creativity. However, this answer is incorrect because in today's digital age, computers and technology play a crucial role in event planning. From managing guest lists and RSVPs to creating event websites and designing promotional materials, computers are essential tools for event planners. Creativity is important, but without computer skills, it would be difficult to effectively plan and execute successful events. Therefore, the correct answer is False.

A meeting held between the department heads of a hotel and the meeting planner prior to the start of a program is referred to as a Pre-Con. This meeting is usually organized to discuss and plan the logistics, requirements, and expectations for the upcoming event. It allows the department heads and the meeting planner to coordinate and ensure that everything is in place before the program begins.

Attrition refers to the difference between the guaranteed number of guest rooms or F&B (food and beverage) services promised by the event planner and the actual number that is used. It represents a reduction or decrease in the expected numbers. Therefore, attrition is the correct term to describe this difference. Deduction and depreciation are unrelated to this context, while attenuation is not a commonly used term in this context.

A breakout refers to smaller, more specialized meeting groups with a specific focus, as well as groups divided into smaller meetings by region or specialty. However, it does not refer to the area in the foyer of the ballroom where an F&B break is set.

Kosher refers to food that is prepared according to Jewish Dietary Laws. These laws dictate what foods can and cannot be eaten, how they must be slaughtered and prepared, and the separation of meat and dairy products. Kosher food is prepared in accordance with these religious guidelines and is considered suitable for consumption by observant Jews.

The correct answer is "Working as a party planner coordinating weddings and company Christmas parties." This answer is correct because the question asks for the positions that are NOT recommended for a planner. The other options listed, such as working for a corporation, meeting & event company, or as an on-site coordinator, are all potential positions that a planner could consider. However, coordinating weddings and company Christmas parties is not included in the recommended positions.

The term "sweep" in the context of meeting rooms does not apply to "sweeping the floor" because it refers to cleaning the floor, which is not typically a task associated with meeting room management.

When signing a contract for 1400 room nights by a cut-off date, there is an agreement in place. However, if only 1375 room nights are actually used, then the attrition comes into play. Attrition refers to the difference between the contracted number of room nights and the actual number used. In this case, the attrition is 25 room nights, indicating that 25 fewer room nights were used than initially agreed upon. Therefore, the correct answer is "cut-off date, attrition, 25."

A gobo is a cut-out stencil-type plate that, when placed over a gel or light, creates an image that can be projected. It is commonly used in theater, photography, and event lighting to project patterns, logos, or designs onto a surface. Gobos are available in various shapes and sizes, allowing for customization and creativity in lighting effects.

Placing the bars as close to the doors as possible may create congestion and hinder the flow of attendees entering the room. It is more efficient to position the bars away from the entrance to prevent bottlenecks and allow for a smoother entry process.

The term "city-wide" refers to something that encompasses or affects the entire city. In the context of the question, a convention that takes over an entire city would indeed be referred to as "city-wide" as it involves the participation and impact of the entire city. The term "buy-out" does not accurately describe the situation as it implies purchasing or acquiring something. Similarly, "clean-sweep" does not fit as it typically refers to a thorough cleaning or a complete victory in a competition.

Creating a budget is not an easy process that can be mastered quickly. It requires careful planning, tracking expenses, and making adjustments as needed. It takes time and effort to create an effective budget that aligns with one's financial goals and priorities. Therefore, the statement that creating a budget is an easy process is false.

The term "advance" refers to checking a meeting room or ballroom prior to an event to ensure that it is set up appropriately and that the food is arranged as contracted. It also refers to checking a meeting room before the start time to ensure that the audiovisual equipment is set up. However, it does not refer to checking for personal belongings left behind by attendees.

The group of people who do not need to register for an event is the one attending the "Free food fair that is open to the public". Since it is open to the public and does not require any registration, anyone can attend without the need to sign up or provide any personal information. This is different from the Trade Show and Corporate Internal Meeting, which may require registration for attendance.

Attrition refers to the difference between the number of rooms contracted and the number of rooms actually used. In this case, the contract was for 350 people to stay for four nights each, which would result in a total of 350 room nights (350 rooms x 4 nights). However, on the final night, 1300 rooms were actually used. Therefore, the attrition is calculated by subtracting the actual number of room nights used (1300) from the contracted number of room nights (350), resulting in an attrition of 100 room nights.

A room block is an estimate of the number of hotel guest rooms needed each night during a program. The final number of rooms must be committed to by the cut-off date. Any rooms not used after the cut-off date are known as attrition.

The term "break" can refer to various situations, such as the time period during which a meeting pauses for personal needs or the time period in which people move between meeting rooms. It can also refer to the food and beverages offered during these breaks. However, the term "break" does not typically refer to the transition between slides in a presentation for a keynote speaker.

A "holding" room for entertainment is often referred to as the "green" room. This term originated from the use of green paint in the 18th century to reduce eye strain for actors waiting backstage. The green room serves as a waiting area for performers before they go on stage or on camera. It provides a space for them to relax, prepare, and wait until they are called to perform.

The correct answer is Vegan, Vegetarian, Kosher, Allergy. These dietary requests are all related to specific food restrictions or preferences. Vegan refers to a diet that excludes all animal products. Vegetarian refers to a diet that excludes meat but may include other animal products like dairy or eggs. Kosher refers to food that is prepared according to Jewish dietary laws. Allergy refers to a specific immune response to certain foods, requiring avoidance of those allergens.

The question asks for something that is NOT a consideration when choosing a venue. The correct answer, "What is on your entertainment's rider," is a consideration that is not necessary when choosing a venue. The entertainment's rider typically includes specific requirements and requests for the performers, such as technical specifications, dressing room requirements, and hospitality needs. While it is important to consider the entertainment's rider when planning the event, it is not directly related to the selection of the venue itself.

The term "walk" refers to when a hotel has a reservation for a person but moves that person to another hotel because the hotel is overbooked. This means that the hotel is unable to accommodate the guest due to lack of available rooms, and therefore, they have to "walk" the guest to another hotel in order to fulfill their reservation.

Bottlenecking refers to the situation when the layout of an event is poorly organized, leading to a lack of proper flow and causing people to get backed up in certain spots. This term is commonly used to describe a congested area or a point of congestion that restricts the smooth movement of people or objects.

A transportation A&D manifest is a document that tracks the arrivals and departures of transportation vehicles, such as buses or shuttles. It is used to ensure efficient transportation logistics. The manifest typically includes information about arrival and departure flights and their respective times, as well as instructions on what equipment should be used for specific groups of arrivals and departures. However, it does not include room numbers, as this information is not relevant to transportation logistics.

This statement suggests that it is necessary to fulfill questionable requests from VIPs in order to keep everyone happy. However, this is not necessarily true. While it is important to prioritize the satisfaction of VIPs, it should not come at the expense of compromising ethical or legal boundaries. It is crucial to find a balance between meeting their needs and maintaining the integrity of the event or meeting.

The question asks for a type of report that cannot be generated from registration software. The correct answer is "What space the hotel has available for your meetings." This answer is correct because registration software is typically used to manage attendee information, such as arrival and departure details, dietary requirements, and badge names. However, it does not typically provide information about available meeting spaces at a hotel.

The statement suggests that if there is no one available to work at the desk, the planner can do it themselves. However, the statement also mentions that it is a great place to sit and get caught up on your work. This implies that the planner may be tempted to use the desk for their own work rather than attending to other tasks. Therefore, the correct answer is false, as it is not a suitable solution for the planner to work at the desk themselves.

A pick-up report is a document that tracks the number of guest rooms used each night at a hotel. It provides information on the occupancy rate and helps in forecasting future demand. The term "attrition" in this context refers to the number of reserved rooms that go unoccupied or unused. Therefore, asking for a pick-up report that shows if there is any attrition helps the hotel management to evaluate the effectiveness of their room reservations and identify any potential revenue loss.