CDC 3d051 Vol. 1 UREs

Reviewed by Editorial Team
The ProProfs editorial team is comprised of experienced subject matter experts. They've collectively created over 10,000 quizzes and lessons, serving over 100 million users. Our team includes in-house content moderators and subject matter experts, as well as a global network of rigorously trained contributors. All adhere to our comprehensive editorial guidelines, ensuring the delivery of high-quality content.
Learn about Our Editorial Process
| By Catherine Halcomb
Catherine Halcomb
Community Contributor
Quizzes Created: 1442 | Total Attempts: 6,630,300
| Attempts: 1,506
Quiz Flashcard
SettingsSettings
Please wait...
  • 1/101 Questions

    (013) What is not a factor in releasing classified information?

    • Rank
    • Need to know
    • Security clearance
    • Nondisclosure agreement
Please wait...
Professional Certification Quizzes & Trivia
About This Quiz

Knowledge Operations Management Journeyman
Volume 1. Information Management- records, publications, forms, and official mail
UREs

Quiz Preview

  • 2. 

    (003) What is the primary purpose of managing Air Force information?

    • Document past actions of historical value

    • Provide effective control of Privacy Act (PA) material

    • Comply with Air Force horizon vision documents

    • Effectively and efficiently enhance the Air Force mission

    Correct Answer
    A. Effectively and efficiently enhance the Air Force mission
    Explanation
    The primary purpose of managing Air Force information is to effectively and efficiently enhance the Air Force mission. This means that managing information is crucial for supporting and improving the overall mission of the Air Force. It involves organizing, storing, and utilizing information in a way that maximizes its value and contributes to the success of the Air Force's objectives and goals.

    Rate this question:

  • 3. 

    (006) Who has the responsibility to ensure the intended receiver receives the tasking?

    • Sender

    • Receiver

    • Supervisor

    • Commander

    Correct Answer
    A. Sender
    Explanation
    The responsibility to ensure that the intended receiver receives the tasking lies with the sender. As the one initiating the communication, it is the sender's duty to ensure that the message is successfully transmitted to the intended recipient. This includes taking necessary steps to verify the receiver's availability, confirming their understanding of the task, and addressing any potential barriers or obstacles that may hinder the delivery. By actively taking on this responsibility, the sender ensures effective communication and increases the chances of successful task completion.

    Rate this question:

  • 4. 

    (012) What must you do when you find classified material out of proper control?

    • Inventory material and destroy

    • Take custody of the material and safeguard it

    • Leave where it is and contact security forces to investigate

    • Determine who has responsibility for the material and return it

    Correct Answer
    A. Take custody of the material and safeguard it
    Explanation
    When you find classified material out of proper control, the correct action to take is to take custody of the material and safeguard it. This means that you should secure the material and ensure that it is not accessible to unauthorized individuals. By doing so, you can prevent any potential compromise of the classified information and maintain its confidentiality.

    Rate this question:

  • 5. 

    (017) By filling out summary information for documents you create, your final records will be

    • Easier to manage and retrieve

    • Harder to manage and retrieve

    • Somewhat complex and hard to retrieve

    • Somewhat complex and easier to retrieve

    Correct Answer
    A. Easier to manage and retrieve
    Explanation
    By filling out summary information for documents you create, it becomes easier to manage and retrieve them. This is because the summary information provides a concise overview of the document's content, making it easier to categorize and organize. Additionally, the summary information can be used as keywords for searching, making it easier to locate specific documents. Overall, by providing summary information, the process of managing and retrieving documents becomes more efficient and streamlined.

    Rate this question:

  • 6. 

    (034) Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official Air Force publications and forms?

    • Any civilian employee

    • Any contractor employee

    • Any foreign national employee

    • Only civilian employees or military members of the Air Force

    Correct Answer
    A. Only civilian employees or military members of the Air Force
    Explanation
    Only civilian employees or military members of the Air Force are authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official Air Force publications and forms. This means that individuals who are not civilian employees or military members of the Air Force, such as contractor employees or foreign national employees, do not have the authority to perform these tasks.

    Rate this question:

  • 7. 

    (002) Who is the approval authority for the public Web pages?

    • Web master

    • Unit commander

    • Information provider

    • Web page maintainer

    Correct Answer
    A. Unit commander
    Explanation
    The approval authority for the public Web pages is the unit commander. This means that the unit commander has the final say in approving the content that is published on the public Web pages. They are responsible for ensuring that the information provided is accurate, appropriate, and aligns with the goals and objectives of the unit. The unit commander holds the authority to review and authorize any updates or changes to the Web pages before they are made public.

    Rate this question:

  • 8. 

    (004) What is the objective of the electronic communications program?

    • Create clear, efficient, and effective communications

    • Keep formats up-to-date with changing technologies

    • Use standard Air Force formats or all communications

    • Prepare correspondance consistent with day-to-day requirements

    Correct Answer
    A. Create clear, efficient, and effective communications
    Explanation
    The objective of the electronic communications program is to create clear, efficient, and effective communications. This means that the program aims to ensure that the messages being communicated electronically are easy to understand, are delivered in a timely manner, and achieve their intended purpose. By focusing on clarity, efficiency, and effectiveness, the program helps to enhance communication within the organization and improve overall productivity.

    Rate this question:

  • 9. 

    (007) Once an item is archived how is it deleted?

    • Manually

    • Automatically

    • Deleted permanently

    • Moved to another archived location

    Correct Answer
    A. Manually
    Explanation
    Once an item is archived, it is not automatically deleted or moved to another archived location. Instead, it requires manual intervention to delete the item. This means that a person needs to actively select and delete the archived item for it to be permanently removed from the system.

    Rate this question:

  • 10. 

    (014) Top Secret material should never be sent

    • Between appropriately cleared and designated persons

    • Through the base information transfer system

    • Over a cryptographic system

    • By defense courier service

    Correct Answer
    A. Through the base information transfer system
    Explanation
    Sending Top Secret material through the base information transfer system is not recommended. The base information transfer system is not designed to handle highly classified information and may not have the necessary security measures in place to protect the material. It is important to use appropriate channels and systems specifically designated for handling Top Secret material to ensure its confidentiality and integrity.

    Rate this question:

  • 11. 

    (015) Air Force units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures within their areas of responsibility?

    • Every

    • Group

    • Wing

    • Major command (MAJCOM)

    Correct Answer
    A. Every
    Explanation
    Air Force units at every level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures within their areas of responsibility. This means that regardless of the size or scope of the unit, it is important for them to maintain proper documentation and records management procedures. This ensures accountability, transparency, and the ability to track and review past activities and decisions. It also helps in maintaining compliance with regulations and standards set by higher-level commands and regulatory bodies.

    Rate this question:

  • 12. 

    (002) Who is the approval authority for the private Web pages?

    • Web master

    • Unit commander

    • Information provider

    • Web page maintainer

    Correct Answer
    A. Unit commander
    Explanation
    The approval authority for private web pages is typically the unit commander. They have the final say and authority to approve the content and ensure it aligns with the unit's objectives and regulations. The unit commander is responsible for overseeing the web pages and ensuring they meet the necessary standards and guidelines.

    Rate this question:

  • 13. 

    (003) What stage of the life cycle management provides preservation?

    • Use

    • Storage

    • Disposition

    • Dissemination

    Correct Answer
    A. Storage
    Explanation
    Storage is the stage of the life cycle management that provides preservation. During the storage stage, data or information is kept in a secure and controlled environment to ensure its integrity, availability, and longevity. This includes storing physical documents in a secure facility or storing digital files in a secure server or cloud storage. By properly storing and preserving data, organizations can ensure that it remains accessible and usable for future needs or reference.

    Rate this question:

  • 14. 

    (004) On the average, about what percentage of communication do you write in the active voice to communicate effectively?

    • 15

    • 25

    • 50

    • 75

    Correct Answer
    A. 75
    Explanation
    The correct answer is 75 because using the active voice in communication is generally considered more effective and direct. Writing in the active voice helps to clearly convey the subject performing the action, making the message easier to understand. By using the active voice, the writer can provide a stronger and more impactful message, which is why it is preferred in most cases. Therefore, it is recommended to write around 75% of communication in the active voice to effectively communicate.

    Rate this question:

  • 15. 

    (005) What type of Air Force correspondance receives the most indorsements?

    • Messages

    • Memorandums

    • Personal letters

    • Staff summaries

    Correct Answer
    A. Memorandums
    Explanation
    Memorandums receive the most endorsements in Air Force correspondence. Endorsements are additional notes or comments added to a document by higher-ranking officials for approval or further action. Memorandums are commonly used for official communication within the Air Force, and due to their formal nature and wide distribution, they often require multiple endorsements from various personnel. Messages, personal letters, and staff summaries may also receive endorsements, but memorandums tend to have the highest frequency of endorsements.

    Rate this question:

  • 16. 

    (008) What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close of business?

    • Place in an opaque container and have the highest-ranking individual take it home

    • Inspect to determine classification of contents and then return to sender

    • Return to the base information transfer center for safeguarding

    • Store in a classified storage container

    Correct Answer
    A. Store in a classified storage container
    Explanation
    Unsealed containers endorsed "DO NOT FORWARD" should be stored in a classified storage container. This ensures that the contents are kept secure and protected from unauthorized access. Storing them in a classified storage container also helps in maintaining the confidentiality and integrity of the information contained within the containers.

    Rate this question:

  • 17. 

    (001) The Air Force Portal provides essential online resources for the Air Force at a single location and it also does the following except?

    • The Air Force's vision of how we eliminate duplication

    • Integrate Air Force systems

    • Provide easy access to information

    • Provide faster, reliable service

    Correct Answer
    A. Provide faster, reliable service
    Explanation
    The Air Force Portal provides essential online resources for the Air Force at a single location and it also integrates Air Force systems, provides easy access to information, and supports the Air Force's vision of how to eliminate duplication. However, it does not specifically mention that it provides faster, reliable service.

    Rate this question:

  • 18. 

    (011) What level of damage to national security could rerasonably be expected if authorized disclosure of Top Secret information occured?

    • Grave

    • Serious

    • Extremely serious

    • Extremely grave

    Correct Answer
    A. Extremely grave
    Explanation
    If authorized disclosure of Top Secret information occurred, the level of damage to national security could be expected to be extremely grave. This implies that the consequences would be severe and have a significant impact on the security of the nation. The disclosure of such sensitive information could potentially compromise important intelligence sources, methods, and operations, leading to potential threats to national security and potentially endangering lives.

    Rate this question:

  • 19. 

    (016) Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within

    • 1 month

    • 3 months

    • 4 months

    • 6 months

    Correct Answer
    A. 3 months
    Explanation
    Active duty personnel who are responsible for filing, maintaining, and disposing of official records must be trained within 3 months. This time frame allows sufficient time for the personnel to receive the necessary training and become proficient in their duties. It ensures that they are properly equipped to handle official records and perform their tasks effectively.

    Rate this question:

  • 20. 

    (002) What information is required for all top-level private Web pages?

    • Commander's organization, commercial and DSN phone number, and e-mail

    • Information provider's organization, commercial and DSN phone number, and e-mail

    • Web page maintainer's organization, commercial and DSN phone number, and e-mail

    • Emergency contact information to include commercial, DSN, home telephone numbers

    Correct Answer
    A. Web page maintainer's organization, commercial and DSN phone number, and e-mail
    Explanation
    The correct answer is "Web page maintainer's organization, commercial and DSN phone number, and e-mail." This information is required for all top-level private Web pages in order to identify and contact the person responsible for maintaining the webpage. It allows for communication regarding any issues, updates, or inquiries related to the webpage.

    Rate this question:

  • 21. 

    (011) What type of classification decision involves information that is paraphrased or restated?

    • Original

    • Compiled

    • Derivative

    • Consolidated

    Correct Answer
    A. Derivative
    Explanation
    A derivative classification decision involves information that is paraphrased or restated. This means that the decision is based on existing information that has been modified or adapted in some way. It is not an original classification decision, which would involve completely new information. It is also not a compiled classification decision, which would involve gathering information from various sources. And it is not a consolidated classification decision, which would involve combining separate pieces of information.

    Rate this question:

  • 22. 

    (027) What is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, and other presidential documents?

    • The Federal Register

    • The Federal Requirements

    • The Product Announcement

    • The Information Collection Report

    Correct Answer
    A. The Federal Register
    Explanation
    The Federal Register is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, as well as other presidential documents. It serves as a public record of the actions and decisions made by the government, providing transparency and allowing citizens to stay informed about the regulations and policies being implemented. The Federal Requirements, The Product Announcement, and The Information Collection Report are not official daily publications for these purposes.

    Rate this question:

  • 23. 

    (014) When is an outer container not required for the transfer of classified information?

    • Secret and below being entered into the base information transfer system

    • Confidential material being sent to or from Army Post Office (APO) addressees

    • Transmitting to Department of Defense (DOD) contractors or Non-DOD agencies

    • Secret material sent overseas by the US Postal Service

    Correct Answer
    A. Secret and below being entered into the base information transfer system
    Explanation
    An outer container is not required for the transfer of classified information when Secret and below information is being entered into the base information transfer system. This suggests that the base information transfer system itself provides sufficient security measures to protect the classified information during the transfer process, eliminating the need for an additional outer container.

    Rate this question:

  • 24. 

    (015) Which of the following is not an example of an Air Force record?

    • Magnetic tapes

    • Motion pictures

    • Museum material

    • Machine readable material

    Correct Answer
    A. Museum material
    Explanation
    Museum material is not an example of an Air Force record because it refers to artifacts or objects that are typically displayed in a museum setting, such as aircraft models, uniforms, or historical documents. These items may have historical or cultural significance, but they are not considered official records of the Air Force. Air Force records typically consist of documents, files, or data stored in various formats, such as magnetic tapes, motion pictures, or machine-readable material, which are used for administrative, operational, or historical purposes within the Air Force.

    Rate this question:

  • 25. 

    (019) How many disposition authorities (table and rule) are allowed per records series?

    • One

    • Two

    • Three

    • Four

    Correct Answer
    A. One
    Explanation
    Each records series is allowed only one disposition authority, which consists of a table and a rule. This authority determines how long the records need to be retained and what should be done with them after their retention period expires. Having multiple disposition authorities for a records series could lead to confusion and inconsistency in managing and disposing of the records. Therefore, only one disposition authority is allowed per records series.

    Rate this question:

  • 26. 

    (019) Where are labels placed on the file folders?

    • On the left

    • On the right

    • In the center

    • Placement is based on the needs of the office and is consistent

    Correct Answer
    A. Placement is based on the needs of the office and is consistent
    Explanation
    The labels on file folders are placed based on the needs of the office and are consistent. This means that there is no specific placement rule for labels on file folders, and it can vary depending on the office's requirements. However, once a placement method is decided, it is consistently followed throughout the office to maintain uniformity and organization.

    Rate this question:

  • 27. 

    (022) What determination must be made before a record can be loaned to an authorized person?

    • Period of time the record is needed

    • Number of copies the individual will make

    • Frequency of reference to the requested material

    • Cross-reference are detailed and very descriptive

    Correct Answer
    A. Period of time the record is needed
    Explanation
    Before a record can be loaned to an authorized person, the determination that must be made is the period of time the record is needed. This means that the person requesting the record must specify how long they will require access to it. This information is important for managing the loan process and ensuring that the record is returned within the agreed-upon timeframe.

    Rate this question:

  • 28. 

    (009) Which mail class is for use only by authorized publishers and registered new agents?

    • Priority

    • First class

    • Periodicals

    • Standard mail

    Correct Answer
    A. Periodicals
    Explanation
    Periodicals is the correct answer because this mail class is specifically designed for authorized publishers and registered new agents. It allows them to send magazines, newspapers, and other periodical publications at a lower postage rate. This class requires certain qualifications and eligibility criteria to be met by the sender, ensuring that only authorized publishers and registered new agents can use it.

    Rate this question:

  • 29. 

    (009) When should you use certified mail?

    • When using consolidated mail

    • When required by law or Department of Defense (DOD) or Air Force directives

    • When the contents are valuable and a receipt is needed

    • When you need to trace communications sent between Air Force activities

    Correct Answer
    A. When required by law or Department of Defense (DOD) or Air Force directives
    Explanation
    Certified mail should be used when required by law or Department of Defense (DOD) or Air Force directives. This means that there are specific legal or regulatory requirements that mandate the use of certified mail in certain situations. Using certified mail ensures that there is a record of the mail being sent and received, providing proof of delivery and receipt. This can be important when dealing with sensitive or official communications, as it allows for tracking and verification of the mail's whereabouts.

    Rate this question:

  • 30. 

    (014) When you mail classified material, address containers to the

    • Unit Top Secret control officer

    • Office that is to take action on it

    • Base information security program manager

    • Specific person identified as the point of contact

    Correct Answer
    A. Office that is to take action on it
    Explanation
    When mailing classified material, it is important to address the containers to the office that is responsible for taking action on it. This ensures that the material reaches the appropriate individuals who are authorized to handle and process classified information. By addressing it to the specific office, it helps to maintain the security and confidentiality of the material throughout its transportation and delivery process.

    Rate this question:

  • 31. 

    (021) What gives the reader a reference trail to follow when a document is located somewhere else?

    • File plan

    • Directory

    • Memo for record

    • Cross-reference sheet

    Correct Answer
    A. Cross-reference sheet
    Explanation
    A cross-reference sheet provides the reader with a reference trail to follow when a document is located somewhere else. It contains information that directs the reader to the location of the document, allowing them to easily find it. This helps to maintain organization and accessibility of documents, especially when they are stored in different locations or within a complex filing system.

    Rate this question:

  • 32. 

    (038) Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) record system that has not been published in the Federal Register or for making an unauthorized disclosure?

    • $5,000.00

    • $10,000.00

    • $15,000.00

    • $20,000.00

    Correct Answer
    A. $5,000.00
    Explanation
    The fine that may be imposed for maintaining a Privacy Act (PA) record system that has not been published in the Federal Register or for making an unauthorized disclosure is $5,000.00.

    Rate this question:

  • 33. 

    (004) Which plain language element reinforces the message that the document is intended for the reader?

    • Pronouns

    • Active voice

    • Short sentences

    • Common words

    Correct Answer
    A. Pronouns
    Explanation
    Pronouns reinforce the message that the document is intended for the reader because they directly address the reader and create a sense of personal connection. By using pronouns such as "you" or "we," the document acknowledges the reader's presence and involvement, making the content more relatable and engaging. This helps to establish a clear and direct communication between the writer and the reader, enhancing the document's effectiveness in conveying its intended message.

    Rate this question:

  • 34. 

    (004) Which is not a Form Memorandum?

    • Fill-in

    • Fill-out

    • Prewritten

    • Optional statement

    Correct Answer
    A. Fill-out
    Explanation
    A form memorandum is a prewritten document that is used to communicate information within an organization. "Fill-in" and "prewritten" are both examples of form memorandums because they are already written and can be filled in with specific details. "Optional statement" is also a form memorandum because it is a prewritten statement that can be included or omitted as needed. "Fill-out" is not a form memorandum because it refers to the action of completing a form or document, rather than being a prewritten document itself.

    Rate this question:

  • 35. 

    (015) What type of record is created when the Air National Guard (ANG) is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency?

    • State only

    • Federal only

    • Personal only

    • State and federal only

    Correct Answer
    A. Federal only
    Explanation
    When the Air National Guard (ANG) is creating records and the federal emergency management agency gets involved with federal funding towards the emergency, a federal record is created. This means that the record is related to the involvement of the federal government and the use of federal resources and funds. It does not involve any state or personal records, only federal records.

    Rate this question:

  • 36. 

    (016) Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained?

    • Records custodian (RC)

    • Base records manager (BRM)

    • Chief of the Office of Record (COR)

    • Functional area records manager (FARM)

    Correct Answer
    A. Records custodian (RC)
    Explanation
    The records custodian (RC) should know and implement the records maintenance, use, and disposition policies and procedures for records maintained. This is because the records custodian is responsible for the day-to-day management and control of records within their organization. They are the point of contact for any questions or issues related to records and are responsible for ensuring that records are properly maintained, used, and disposed of in accordance with established policies and procedures. The other options, such as the base records manager (BRM), chief of the Office of Record (COR), and functional area records manager (FARM), may have a role in overseeing or providing guidance on records management, but it is ultimately the records custodian who is directly responsible for implementing the policies and procedures.

    Rate this question:

  • 37. 

    (021) Cross-referencing provides more reliable files service as long as

    • Excessive cross-referencing is avoided

    • Written instructions are filed with each record

    • All records are given a cross-reference location

    • Cross-reference are detailed and very descriptive

    Correct Answer
    A. Excessive cross-referencing is avoided
    Explanation
    Cross-referencing can provide a more reliable files service if excessive cross-referencing is avoided. This means that while cross-referencing can be helpful in organizing and accessing information, too much of it can actually make the files service less reliable. It is important to strike a balance and not overdo the cross-referencing.

    Rate this question:

  • 38. 

    (023) When units change status but do not change function or mission, files are

    • Sent to the records staging area for the rest of their retention period

    • Cut off the day before the effective date and kept as separate entity

    • Cut off the day after the effective date and kept by the current office as usual

    • Continued and cut off the same way and at the same time as if no change of status had occured

    Correct Answer
    A. Continued and cut off the same way and at the same time as if no change of status had occured
    Explanation
    When units change status but do not change function or mission, files are continued and cut off the same way and at the same time as if no change of status had occurred. This means that the files will not be sent to the records staging area or kept as a separate entity. Instead, they will be treated as if there was no change in status and will continue to be managed and cut off in the same manner as before the change. This ensures consistency in the management of the files and allows for easier retrieval and access.

    Rate this question:

  • 39. 

    (025) Which of the following is not a cutoff period?

    • Monthly

    • Quarterly

    • Fiscal year (FY)

    • Calendar year (CY)

    Correct Answer
    A. Quarterly
    Explanation
    A cutoff period refers to a specific time frame used for financial reporting or analysis. Monthly, fiscal year (FY), and calendar year (CY) are all examples of cutoff periods commonly used in accounting. However, quarterly is not a cutoff period because it represents a specific division of a year into four equal parts. Quarterly cutoffs are often used for financial reporting and analysis, making this option the correct answer.

    Rate this question:

  • 40. 

    (032) Which element of a Privacy Act (PA) statement shows the reason you are collecting the information?

    • Authority

    • Purpose

    • Routine uses

    • Disclosure

    Correct Answer
    A. Purpose
    Explanation
    The purpose element of a Privacy Act (PA) statement shows the reason for collecting the information. This element explains the specific purpose or objective for which the information is being collected, such as to provide a service, process a transaction, or conduct research. It informs individuals why their information is being collected and helps ensure transparency and accountability in the handling of personal data.

    Rate this question:

  • 41. 

    (005) Multipurpose written briefs that provide information, forward items of interest, or summarize problems are

    • Briefings

    • Position papers

    • Bullet background papers

    • Memorandums for record

    Correct Answer
    A. Bullet background papers
    Explanation
    Bullet background papers are multipurpose written briefs that provide information, forward items of interest, or summarize problems. They are concise and to the point, using bullet points to highlight key information. Unlike position papers, which argue a specific point of view, bullet background papers are neutral and objective, presenting facts and analysis without bias. They are often used in government or business settings to inform decision-makers and facilitate discussions. Memorandums for record are written records of important information or decisions, while briefings are oral presentations of information.

    Rate this question:

  • 42. 

    (007) When an AutoArchive storage process is used what type of folder is created?

    • Public

    • Private

    • Shared

    • Personal

    Correct Answer
    A. Personal
    Explanation
    When an AutoArchive storage process is used, a "Personal" folder is created. This folder is specific to each individual user and allows them to store and organize their archived emails and other items. The Personal folder is separate from any public, private, or shared folders, and is only accessible by the user who owns it.

    Rate this question:

  • 43. 

    (012) What is knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation?

    • Sanction

    • Violation

    • Infraction

    • Compromise

    Correct Answer
    A. Infraction
    Explanation
    An infraction refers to a knowing, willful, or negligent action that goes against the requirements of Executive Order 12958 but is not considered a security violation. This means that the action is not a severe breach of security protocols, but it still contradicts the established guidelines. It may be a minor offense or a less serious violation compared to a security violation.

    Rate this question:

  • 44. 

    (020) What should you remove from a document prior to filing?

    • Envelopes

    • Attachments

    • Staples and fasteners

    • Destruction certificate

    Correct Answer
    A. Envelopes
    Explanation
    When filing a document, it is important to remove any unnecessary items that may hinder the organization or storage process. Envelopes are typically removed because they are not needed once the document is filed. Envelopes are used for protection and transportation purposes and are not relevant to the filing system. Therefore, removing envelopes ensures that the document is properly organized and ready for filing.

    Rate this question:

  • 45. 

    (028) Who is the focal point for the Freedom of Information Act (FOIA) portion of the installation web site?

    • FOIA manager

    • System manager

    • Installation commander

    • Director, communication and information

    Correct Answer
    A. FOIA manager
    Explanation
    The correct answer is FOIA manager. The FOIA manager is responsible for handling and overseeing the Freedom of Information Act (FOIA) portion of the installation web site. They are in charge of managing requests for information, ensuring compliance with FOIA regulations, and providing access to information to the public.

    Rate this question:

  • 46. 

    (033) What type of information should be considered and protected as For Official Use Only (FOUO)?

    • Information that has been given a security classification

    • Unclassified information that is being processed in a foreign country

    • Classified information that contains FOUO information

    • Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act

    Correct Answer
    A. Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act
    Explanation
    For Official Use Only (FOUO) refers to information that may be withheld from public disclosure because its release could cause harm to an interest protected by the Freedom of Information Act (FOIA). This means that the information, although unclassified, is considered sensitive and should be protected to prevent potential harm or damage. It is important to handle and safeguard FOUO information appropriately to maintain its confidentiality and prevent any unauthorized access or disclosure.

    Rate this question:

  • 47. 

    (003) Which of the following are ways we manage information in support of information resources management?

    • Storage and privacy

    • Security and privacy

    • Storage and disposition

    • Security and disposition

    Correct Answer
    A. Security and privacy
    Explanation
    The correct answer is "Security and privacy". Managing information in support of information resources management involves ensuring the security and privacy of the information. This includes implementing measures to protect the information from unauthorized access, use, disclosure, or alteration, as well as maintaining the confidentiality, integrity, and availability of the information. By prioritizing security and privacy, organizations can effectively manage their information resources and mitigate potential risks and threats.

    Rate this question:

  • 48. 

    (004) Which plain language element emphasizes the need to put your main message up front?

    • Active voice

    • Short sentences

    • Common words

    • Logical organization

    Correct Answer
    A. Logical organization
    Explanation
    Logical organization emphasizes the need to put the main message up front by structuring the content in a clear and coherent manner. When information is logically organized, the main message is usually presented at the beginning, allowing the reader to quickly grasp the key point. This approach helps to avoid confusion and ensures that the main message is easily understood by the audience.

    Rate this question:

  • 49. 

    (005) What type of memorandum for record is an in-house document to record information that would otherwise not be recorded in writing?

    • Brief

    • Official

    • Explanatory

    • Separate page

    Correct Answer
    A. Separate page
    Explanation
    A separate page memorandum for record is an in-house document used to record information that would not be recorded in writing otherwise. This type of memorandum is typically used to document informal discussions, decisions, or actions that are not part of official records. It allows for the recording of important information that may be needed for future reference or clarification, but does not require the formality of an official memorandum.

    Rate this question:

Quiz Review Timeline (Updated): Mar 22, 2023 +

Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.

  • Current Version
  • Mar 22, 2023
    Quiz Edited by
    ProProfs Editorial Team
  • May 06, 2012
    Quiz Created by
    Catherine Halcomb

Recent Quizzes

Managing Workplace Information Multiple Choice Quiz Managing Workplace Information Multiple Choice Quiz
Information Management Quiz | Quiz Gestion de l'information Information Management Quiz | Quiz Gestion de l'information
Want to pass the BCBA Exam? Take this Mock Test Want to pass the BCBA Exam? Take this Mock Test
Certified Information Privacy Manager (C.I.P.M.) Exam Prep Test Certified Information Privacy Manager (C.I.P.M.) Exam Prep Test
CIPP/US Certification Exam Prep Test CIPP/US Certification Exam Prep Test
PPSC Post Certification Exam PPSC Post Certification Exam
Back to Top Back to top
Advertisement
×

Wait!
Here's an interesting quiz for you.

We have other quizzes matching your interest.