Access Control Vendor Access

1.

If a vendor does not have a badge issued in their name, what is your first reference for determining if they have approved access to our facilities?

Corporate Security Email Box

Call the Corporate Security Coordinator

Vendor Access List

Vendor Access Form

None of the above.

Your first stop for checking for access for a Vendor is the Vendor Access List.

Explanation

Your first stop for checking for access for a Vendor is the Vendor Access List.

2.

A vendor shows up to perform work after hours and they have a child with them. What do you do?

Allow access but note the details in your DAR

Have the child wait in the reception area while the vendor performs their work.

Have the child wait in the vendor's vehicle while the vendor performs their work.

Inform the vendor that guests and family members are not allowed access.

Vendors and contractors are not allowed to bring guests after hours. You are not a day care service so we would not allow a minor to wait in our lobby or elsewhere on site while a service is performed.

Explanation

Vendors and contractors are not allowed to bring guests after hours. You are not a day care service so we would not allow a minor to wait in our lobby or elsewhere on site while a service is performed.

3.

Your on patrol and you observe two vendors from a window washing company taking a break and drinking beers. What should you do?

Ask for a beer and take a break.

Call the police and have them sited for being intoxicated in public.

As long as they appear sober take no action.

None of the above.

It is strictly against company policy to consume transport or be in possession of alcoholic beverages on our property unless it is a at a company function approved by a Senior Vice President or greater. You need to address their actions and then report it so that manager responsible for that vendor ensures correction.

Explanation

It is strictly against company policy to consume transport or be in possession of alcoholic beverages on our property unless it is a at a company function approved by a Senior Vice President or greater. You need to address their actions and then report it so that manager responsible for that vendor ensures correction.

4. (True or False): The Gap Inc. Vendor Conduct and Rules found the Corporate Security site on GapWeb details the basic rules vendors must follow when on Gap Inc. property?

True

False

It is the responsibility of the Gap Inc.Manager to provide this document to the management team for the vendor and in turn for the vendor management to be sure that all of their employees have seen and aware of these rules.

Explanation

It is the responsibility of the Gap Inc.Manager to provide this document to the management team for the vendor and in turn for the vendor management to be sure that all of their employees have seen and aware of these rules.

5. (True of False): We never checkout master keys to vendors?

True

False

True. We no longer keep a full master key for checkout to vendors in our key box. Instead we have several sub-master keys we checkout for various areas.

Explanation

True. We no longer keep a full master key for checkout to vendors in our key box. Instead we have several sub-master keys we checkout for various areas.

6. A vendor needs to checkout an access badge or a set of keys, what must they give us in exchange?

A promise to return the items

$10 cash deposit

Sign in the guest book

Their valid photo ID

All of the above.

A valid photo ID which we hold in exchange for the badge and/or keys until they leave the site. A valid photo ID is an U.S. State issued driver license or ID, passport or green card issued by the U.S. State Department.

Explanation

A valid photo ID which we hold in exchange for the badge and/or keys until they leave the site. A valid photo ID is an U.S. State issued driver license or ID, passport or green card issued by the U.S. State Department.

7. A vendor is working an IDF room on the 3rd floor of your building. There are three people from that company on site and they are pulling network cable from the room to various locations on the floor. You find the IDF door propped open. When you ask them to close it they lead for the vendor says they only have one set of keys and need to prop the door.

What is your best solution?

Checkout more keys.

Shut the door and tell them to figure it out.

Post yourself at the door until the work is done.

Take no action.

The best solution is to check out more keys and then to secure the door. A fire rated door to an access controlled IT area should be not be allowed to be left open. Checking out more keys resolves the access issue and allows for the door to be kept shut and locked.

Explanation

The best solution is to check out more keys and then to secure the door. A fire rated door to an access controlled IT area should be not be allowed to be left open. Checking out more keys resolves the access issue and allows for the door to be kept shut and locked.

8. You have checked the Vendor Access List and searched the Corporate Security Email box for your campus but have found no authorizations, what is your next step?

Call the Corporate Security Coordinator

Apologize to the vendor but deny access

Contact your Guardsmark Supervisor

Query their name in Ccure Administration

If they are not on the VAL and their is no authorization email (Vendor Access Form, etc) in the department email box, then you must call the Corporate Security Coordinator for your location.

Explanation

If they are not on the VAL and their is no authorization email (Vendor Access Form, etc) in the department email box, then you must call the Corporate Security Coordinator for your location.

9. What is the default level of vendor access badge we issue to all vendors unless otherwise authorized?

Level 1

Level 2

Level 3

Level Omega

Level 3 is general 24/7 access and is the default badge level unless directed otherwise by the VAL, Vendor Access Form or Corporate Security Coordinator.

Explanation

Level 3 is general 24/7 access and is the default badge level unless directed otherwise by the VAL, Vendor Access Form or Corporate Security Coordinator.

10.

If the vendor is not on the Vendor Access List (VAL) where do you look next?

Call the Corporate Security Coordinator

Corporate Security Email Box

Do not grant access to the vendor

Contact Corporate Operations

None of the above.

Your next step is the check the Corporate Security Email Box for your location for completed Vendor Access Forms or emails authorizing the vendor for temporary access.

Explanation

Your next step is the check the Corporate Security Email Box for your location for completed Vendor Access Forms or emails authorizing the vendor for temporary access.