Word Processing Mini Quiz

The explanation for the given correct answer is that for the second page of an unbound report, the standard margins should be set as follows: a top margin of 1 inch, side margins of 1 inch, and a bottom margin of 1 inch. Additionally, the page number should be positioned at the top and right-aligned. Therefore, the statement "True" is correct.

The salutation in a letter is the greeting or opening line that addresses the recipient. In this case, "Dear Ms. Hutchinson" is the correct answer as it is the salutation that directly addresses the intended recipient of the letter. The other options, such as "Sincerely," "Enclosure," and "June 4, 2009," are not salutations but rather closing phrases, an indication of an enclosed item, and a date respectively.

The correct answer is "Our men's soccer team played its fifth game today." In this sentence, the pronoun "its" is used to refer back to the noun "team," which is a singular noun. Therefore, the pronoun and the noun are in agreement and acting as a unit.

The correct answer is "Complimentary Close." In formatting personal-business letters, the complimentary close is placed below the last line of the body. The complimentary close is a polite and respectful way to end the letter and is typically followed by the writer's name or signature.

The paragraphs of the memo all begin at the left margin, indicating that they are aligned to the left side of the page. They are separated with a single space (SS) between paragraphs, which is a common practice in writing to visually distinguish different paragraphs. Additionally, they are indented with a double space (DS) at the beginning of each paragraph, which is another common formatting convention to help readers easily identify the start of each new paragraph.

The standard margin setting of a memo is Top 2", Left 1", Right 1", Bottom 1".

The left and right margins of a personal-business letter should be set at 1" because this is the standard margin size for most formal documents, including business letters. A 1" margin allows for sufficient white space on the sides of the page, making the letter look neat and professional. It also leaves room for binding or hole-punching if necessary.

The correct answer is "All Caps" because the question states that the title of a report is typed using this format. This means that all the letters in the title should be capitalized.

The sentence "You may play softball only after you finish all your homework" is written in the 2nd person. It directly addresses the reader or listener using the pronoun "you" to indicate that the action or condition applies to them.

The correct answer is DS, which stands for double spacing. In a memo, the headings are typically double spaced to provide clear separation between different sections or topics. This helps to enhance readability and organization of the memo. Single spacing may make the headings appear too close together, while triple or quadruple spacing would create excessive gaps and make the memo look disjointed. Therefore, double spacing is the most commonly used and recommended spacing for headings in a memo.

The correct answer is 2". This means that the title on the report should appear 2 inches down from the top of the page. This positioning allows for a clear separation between the header and the title, making it easier for readers to identify and locate the title of the report.

The correct format for the Receiver's Delivery Address is block style, SS, ALL CAPS, and no punctuation. This means that the address should be written in a block format, with each line starting at the same margin. The state abbreviation (SS) should be in all capital letters, and there should be no punctuation marks used in the address.

In unbound reports, the page number on the second and all subsequent pages should appear right-aligned at the top of the page. This ensures consistency and makes it easier for readers to locate specific pages. Placing the page number at the top also allows for easy reference and navigation.

The correct answer for this question is "SS,DS". In the context of letter writing, "SS" refers to single spacing, which means that there is no extra space between lines within a paragraph. "DS" stands for double spacing, which means that there is an extra blank line between paragraphs to clearly separate them. This formatting style is commonly used in formal letter writing to ensure readability and organization.

The statement suggests that referenced initials are necessary when typing a memo but not when typing a personal business letter. However, this is incorrect. Referenced initials are not necessary in either case. The use of referenced initials is a personal preference and not a requirement for either type of document. Therefore, the correct answer is False.

In order to format the section of the report that lists the references, you should use the following sequence: QS, SS, DS. The first reference should be single-spaced and the subsequent references should also be single-spaced. If there is more than one reference, you should use double-spacing between the references.

The spacing of the body of a report is "DS" which stands for double spacing. Double spacing refers to the practice of leaving a blank line between each line of text in a document. This is commonly used in academic and formal writing to make the text more readable and easier to navigate. Double spacing also allows for easier editing and proofreading, as it provides more space for handwritten comments and corrections.

The correct answer is "Tools, letters and mailings, envelopes." This option is the most logical because it suggests using the "Tools" menu to access the "Letters and Mailings" feature, which would then lead to the option to create an envelope. The other options either do not include the necessary steps or include unrelated steps such as "File" and "Format."

When someone other than the originator of the letter keys it, their initials are keyed in lowercase letters at the left margin, followed by a double space below the writer's name. The initials "DS" stand for the keyboard operator's name.

The correct answer is left-aligned and underlined. This is because in report writing, it is a common practice to align the side headings to the left for better readability and organization. Underlining the headings helps to distinguish them from the rest of the text and make them stand out. Centered and ALL CAPS may not be as suitable for headings in a report as they can be difficult to read and may not provide the desired emphasis. QS. centered and ALL CAPS is not a commonly used format for side headings in reports.

To change the indentation of your text, you need to go to the "format" menu, then select "paragraph" option, and finally choose the "change indentation" option. This will allow you to modify the indentation settings for your text.

If an enclosure or an attachment notation is needed at the bottom of a memo, it is placed below the reference initials (if any).

The explanation for the given correct answer is that if you are the originator and typist of the letter, your reference initials should appear at the top of the letter, not at the bottom. This is because reference initials indicate who typed the letter and it is customary to place them at the top to provide easy identification for the recipient. Placing them at the bottom could cause confusion and make it harder for the recipient to locate the initials.

After typing the subject line in a memo, you need to press the tab key once to move the cursor to the body of the memo. This allows you to start typing the content of the memo after the subject line. So, the correct answer is 1.

The first part of a personal-business letter is the return address. This is the sender's address, which is usually placed at the top left corner of the letter. It includes the sender's name, street address, city, state, and ZIP code. The return address is important as it ensures that any correspondence or replies are sent back to the correct sender.

In personal-business letters, the first line of the delivery address is typically placed below the date. This allows for a clear and organized format, with the date being the first element followed by the delivery address. The options SS, DS, and TS do not provide a logical explanation for the placement of the delivery address, making QS the most likely correct answer.

The part of the letter that follows the date is known as the letter address. This is the section where the recipient's name, job title, company name, and address are written. It is important to include the letter address to ensure that the letter reaches the intended recipient. The letter address is typically placed at the top of the letter, aligned with the left margin.

The sentence "The club officers made careful plans for their next meeting" applies Rule 3, which states that a personal pronoun agrees in number (singular or plural) with the noun or other pronoun it represents. In this sentence, the pronoun "their" is used to refer to the plural noun "club officers," indicating that the pronoun is in agreement with the noun in terms of number.

The correct answer is QS because in a formal letter or email, the complimentary close is the closing phrase or word that comes before the writer's name. The options SS, DS, and TS do not make sense in this context, as they do not represent a common abbreviation for a complimentary close. Therefore, QS is the most appropriate choice.

The sentence "The jury will render its verdict at 1:30 today" uses the pronoun "its" to refer to the collective noun "jury". According to Rule 4, a personal pronoun that represents a collective noun may be singular or plural, depending on the meaning of the collective noun. In this case, "jury" is a collective noun that is treated as a singular entity, so the pronoun "its" is used. Therefore, Rule 4 is applied in the sentence.