Soal Teori Kejuruan Administrasi Perkantoran 2015

Sebelum rapat, tata tertib rapat sebaiknya disusun untuk memastikan bahwa rapat dapat berjalan dengan baik. Dengan memiliki tata tertib rapat sebelumnya, peserta rapat dapat mengetahui aturan dan prosedur yang harus diikuti selama rapat berlangsung. Hal ini akan membantu dalam menjaga kelancaran dan efektivitas rapat.

When buying an office, it is important to consider factors such as durability and longevity. This means that the office should be able to withstand wear and tear over time, ensuring that it can be used for a long period without the need for frequent repairs or replacements. Choosing an office that is durable ensures that it will be a long-term investment and will not require additional expenses in the future.

The correct answer is "penelepon berbicara dengan nada tinggi." When identifying threatening or suspicious conversations or phone calls, one way is to listen to the caller's tone of voice. If the caller speaks with a high tone, it can indicate aggression or anger, which may be a sign of a threatening or suspicious conversation. The other options, such as the caller being calm, patient, using polite language, or mentioning their identity, do not necessarily indicate a threatening or suspicious conversation.

Ms. Excel is the most suitable application for creating financial reports because it is specifically designed for data analysis and numerical calculations. It provides various features such as formulas, functions, and templates that are essential for organizing and presenting financial data effectively. Ms. Word is primarily used for word processing, Ms. PowerPoint is used for creating presentations, Ms. Tools is not a specific application, and Ms. Access is a database management system, which may not be as suitable for financial reporting as Ms. Excel.

The correct answer is .ppt. The file extension .ppt is used for Microsoft PowerPoint program. Microsoft PowerPoint is a software used for creating presentations. The file extension .ppt indicates that the file is a PowerPoint presentation and can be opened and edited using the Microsoft PowerPoint program.

Kegiatan pemeliharaan adalah kegiatan yang dilakukan secara terus menerus untuk menjaga agar barang atau bahan kantor tetap dalam keadaan baik atau siap untuk dipakai. Hal ini melibatkan perawatan, perbaikan, dan penggantian jika diperlukan. Kegiatan pemeliharaan bertujuan untuk memastikan bahwa semua barang atau bahan kantor tetap berfungsi dengan baik dan tidak mengalami kerusakan yang dapat mengganggu produktivitas dan efisiensi kerja.

The correct answer is "kuantitas dan kualitas barang" because the given statement mentions that the equipment needs to be checked or tested before it is received. This implies that the inspection is done to ensure the quantity and quality of the goods. The other options mentioned, such as the purchase date, receipt date, brand of the goods, and delivery date, are not directly related to the inspection process mentioned in the statement.

The correct answer describes a systematic approach to office management that involves implementing systems such as planning, supervision, relationships, and necessary training. This approach emphasizes the importance of having structured processes in place to ensure effective management of the office.

The correct answer is "Design". In MS PowerPoint 2007, the Design feature allows users to change the background of a presentation, making it more visually appealing. This feature offers various pre-designed templates and themes that can be applied to the slides, enhancing the overall look and feel of the presentation. By selecting the Design option, users can easily modify the background, colors, fonts, and other design elements to create a more engaging and attractive PowerPoint presentation.

The correct answer is "buku ekspedisi ekstern". This is because "buku ekspedisi ekstern" refers to the book or document used to send letters or documents outside of the institution/organization. It is specifically used for external correspondence and not for internal purposes.

PT Pos Indonesia, a company in the courier services industry, would be more suitable to manage its documents based on "wilayah" or regions. This means that the company can organize its documents according to the different regions it operates in. This can help in efficient retrieval and management of documents specific to each region, making it easier for the company to track and handle its operations effectively.

The exposure control lever is used to adjust the sharpness of the ink on the photocopy machine. By moving the lever, the user can increase or decrease the intensity of the ink, resulting in a sharper or softer copy. This lever allows for fine-tuning of the photocopy quality, ensuring that the desired level of sharpness is achieved. The other options listed, such as the start button, on/off button, input key strip, and ready indicator, do not have a direct function in adjusting the sharpness of the ink.

The appropriate attitude to adopt in this situation is to ask the guest to sit, inquire about their needs, and assist them according to standard procedures. This response demonstrates empathy and professionalism, as it acknowledges the guest's distress and offers support by addressing their concerns. It also shows that the admin is capable of handling the situation and is willing to provide assistance.

The correct answer is "hem warna muda dan celana dari kain." A good appearance for male office employees during working hours is to wear a light-colored shirt and trousers made of fabric. This choice suggests a more formal and professional attire compared to options like t-shirts and sport shoes or casual pants. It aligns with the expected dress code for a professional office setting.

The correct answer is "mudah menerima tawaran barang lain yang tidak sesuai dengan rencana semula." This is because teenagers are more likely to be impulsive and easily influenced by persuasive sales tactics. They may be open to changing their original plans and purchasing different items that are offered to them.

The correct answer is "hak asasi tenaga kerja yang wajib dipenuhi perusahaan" which means "the basic rights of workers that must be fulfilled by the company." This explanation suggests that K3 (Keselamatan dan Kesehatan Kerja) is a tool to protect the rights of workers, the company, and the environment. It implies that companies have an obligation to ensure the safety and well-being of their employees while carrying out their duties.

The correct answer is "akomodasi". When a meeting is held for more than one day, the urgent matter that needs to be prepared is the accommodation. This is because participants will need a place to stay overnight during the duration of the meeting. Providing suitable accommodation ensures that participants are comfortable and able to attend the meeting without any inconvenience.

The correct answer is to calculate the total amount of cash inflows and outflows, as well as the amount for each category, and the difference between cash inflows and outflows. This step is crucial in order to have an accurate record of the cash transactions and to determine the financial position of the organization.

The correct answer is "sistem masalah" because the image shows the process of coding letters, which suggests that the appropriate filing system to be implemented is a system based on the nature of the issue or problem mentioned in the letter. This system would allow for easier retrieval and organization of letters based on their specific content or subject matter.

The correct answer is "putar atau tekan nomor yang dituju". This answer is the most logical step to take after connecting the phone to the leader. It suggests that the next step is to dial or press the desired number to make a call.

The correct answer is 100 buah. DDC (Dewey Decimal Classification) is a system used for organizing and classifying library materials. It assigns a unique number to each item based on its subject. In order to store archives using the DDC system, 100 drawers (laci) would be needed. Each drawer would correspond to a specific number or range of numbers in the DDC classification system, allowing for efficient organization and retrieval of materials.

The correct answer is "Pengambilan kembali data." This means that recalling in the process of data collection refers to retrieving or taking back the data that has been previously stored or collected.

The given answer states that in the imprest fund system, the amount of expenditure per account or category is known for each period. This allows it to be used as a control tool by superiors in managing the funds. This means that the system provides information on how much money is being spent in each category, allowing for better monitoring and control over the use of funds.

The correct answer suggests that when a leader receives an email through the office email address, the secretary should open, print, record, and hand it over to the leader. This ensures that the secretary takes the necessary steps to handle the email and provide it to the leader for further action or review.

Notula harafiah refers to a literal or verbatim record of the proceedings of a meeting, without any additions or omissions. This means that the notula harafiah captures the exact words spoken during the meeting, without any interpretation or summary. It is a detailed record of the discussions and decisions made during the meeting.

The correct answer is "setelah selesai mengetik gandaran ditengahkan dan dikunci." This answer suggests that after finishing typing, the carriage should be centered and locked. This is an important step in maintaining a manual typewriter because it helps to keep the typewriter in proper alignment and prevents any damage or misalignment when not in use.

The correct answer is that in Full Block Style, all parts of the letter are typed starting from the left, while in Semi Block Style, for each new paragraph, there is an indentation of 5 spaces.

The correct answer is "literer" because the question is asking for a term that includes books, magazines, and films, which are all forms of literature. "Literer" is the Indonesian word for "literary" or "literature-related," making it the most appropriate choice.

The correct answer is "memanfaatkan lembar kosong di kertas salah cetak". This is because reusing a piece of paper that has been printed incorrectly or is no longer needed is a way to practice environmental awareness in the office. By using the blank side of the paper, it reduces waste and promotes sustainability.

Risograph is the correct answer because it is a tool used to duplicate documents by enlarging or reducing the size of the original in large quantities and at a faster pace. It is commonly used in printing and publishing industries for producing high-volume prints with vibrant colors.

The correct answer is "surat jalan, surat tugas, surat perintah perjalanan dinas". This is because the question asks for the internal documents that need to be prepared by a secretary when the leader is going on a business trip. "Surat jalan" is a travel letter that authorizes the trip, "surat tugas" is a letter of assignment detailing the purpose of the trip, and "surat perintah perjalanan dinas" is an official letter instructing the employee to travel for work purposes. These documents are essential for a secretary to prepare before the leader's business trip.

The correct answer is "menyediakan keterangan-keterangan bagi pimpinan." This is because the phrase "menyediakan keterangan-keterangan bagi pimpinan" translates to "providing information for the leaders." This aligns with the characteristics of office work, as office jobs often involve tasks such as gathering and organizing information, preparing reports, and providing updates to the management or leaders of the organization.

The correct answer is "mail merge". Mail merge is a facility in Microsoft Word that is used to create mass letters, such as invitations, circulars, notifications, etc. It allows the user to combine a main document with a mailing list and merge fields to automatically personalize each letter with recipient-specific information. This feature saves time and effort by automating the process of creating multiple personalized documents.

Data refers to any form of information, whether it is in the form of text, numbers, letters, signals, images, maps, or sound, that holds value for achieving organizational goals. It is the raw material that is processed and analyzed to generate meaningful insights and knowledge. Data is essential for decision-making, problem-solving, and planning within an organization. It provides the foundation for creating information, which is derived from data through processing and analysis.

The best way to serve female customers who like to bargain is to offer discounts on outdated products. This is because these customers may be more interested in getting a good deal rather than the latest products. By offering discounts on outdated items, it can attract their attention and make them feel like they are getting a good value for their money.

The most suitable and cost-effective communication medium for a company with multiple departments that are located far apart but need to coordinate daily is an aiphone. An aiphone is an intercom system that allows for instant communication between different locations within a building or across different buildings. It is a convenient and affordable option for maintaining effective communication and coordination between distant departments in a company.

The correct answer is "untuk menyisipkan baris baru di sebelah atas sel" (to insert a new row above the cell). This feature allows users to add a new row above the selected cell in a table.

The correct answer is "penerimaan, penyortiran, pencatatan, pengarahan, penyampaian, penyimpanan". This is because the procedure for managing incoming letters in the agenda book system involves receiving the letters, sorting them, recording their details, directing them to the appropriate department or person, delivering them to the intended recipient, and finally storing them for future reference.

The correct answer is "daftar tujuan perjalanan" because the preparation of a business travel plan involves gathering the necessary information for the upcoming trip. In order to easily control the business travel plan, a travel checklist should be created, and one of the essential items on the checklist is a list of travel destinations. This list helps to ensure that all necessary arrangements and preparations are made for each destination that will be visited during the business trip.

The correct answer is "teknis". In the field of personnel administration, the functions/activities of employee recruitment, development, training, compensation, and termination are considered technical functions. These functions involve specific skills and knowledge related to the recruitment process, employee development, compensation management, and employee termination procedures.