Soal Tes Teori Kejuruan Administrasi Perkantoran

The correct answer is Microsoft Office Excel. Microsoft Office Excel is a software program that is commonly used for financial management and data analysis. It allows users to create spreadsheets, perform calculations, and organize data in a structured manner. In the context of managing petty cash and creating financial reports, Excel provides the necessary tools and functions to record transactions, track expenses, and generate accurate and professional-looking reports.

Microsoft Office PowerPoint is the correct answer because it is a software specifically designed for creating and delivering presentations. It offers a wide range of features and tools that allow presenters to create visually appealing slides, add animations and transitions, and incorporate multimedia elements such as images, videos, and audio. PowerPoint also provides various presentation templates and themes to enhance the overall design and layout of the presentation. With its user-friendly interface and extensive capabilities, PowerPoint is the preferred choice for presenters to effectively communicate information in an engaging and visually appealing manner.

The correct answer is SIM, KTP, akte kelahiran. These documents are personal identification documents that are issued by the government and are used to prove a person's identity and personal information. They are not public documents or documents related to business or employment.

Maintaining eye contact is generally considered a positive communication skill, as it shows engagement and attentiveness. However, a blank or empty stare can be perceived as rude or disinterested. Therefore, it is recommended for employees to avoid giving a blank stare to guests or customers.

To view incoming emails when handling mail sent via email, you need to log in to the email service website, open the email, and click on the Inbox.

A filing cabinet is the correct answer because it is a piece of office furniture that typically has multiple drawers or compartments, which are used to store and organize files and documents. The question states that the office furniture has 4 drawers, which aligns with the description of a filing cabinet. Additionally, the size of the drawers mentioned (25 x 35 cm) is commonly found in filing cabinets.

A shredder is the appropriate tool to use when destroying unused paper documents. A shredder cuts the paper into small pieces, making it difficult to reconstruct and ensuring the information on the document remains confidential. Stapler, scissors, cutter, and snelhecter are not designed for destroying paper documents.

The correct answer is "meletakkan naskah pada kaca". This is the second step in using a photocopy machine, after turning it on. Placing the document on the glass is necessary for the machine to scan and make a copy of it.

The given correct answer, "memelihara hewan yang dilindungi" (taking care of protected animals), does not include a role that citizens should play in preserving the environment. While it is important to protect and conserve endangered species, this specific action does not directly contribute to maintaining the sustainability of the environment. The other options mentioned, such as cleaning the surroundings, conserving resources like electricity and water, cleaning ditches and rivers, and planting trees, are all activities that directly contribute to environmental preservation.

The correct answer is "Selamat Pagi!, dengan Anita dari PT. Gemah Ripah, ada yang bisa saya bantu?" This is the most appropriate and polite way to answer a phone call. It includes a greeting, introduces oneself, and offers assistance, which shows professionalism and good telephone etiquette.

In the context of handling letters according to the agenda book system, the book used to deliver the letters is called "ekspedisi". This suggests that "ekspedisi" is the correct answer as it aligns with the given scenario.

Dalam pengelolaan arsip perusahaan yang bergerak di bidang pelayanan umum seperti PLN dan PDAM, lebih tepat menggunakan sistem wilayah. Hal ini dikarenakan perusahaan tersebut memiliki banyak cabang atau wilayah operasional yang harus mengelola arsip-arsipnya secara terpisah berdasarkan lokasi atau wilayahnya. Dengan menggunakan sistem wilayah, pengelolaan arsip akan lebih efisien dan mudah dilakukan karena setiap wilayah dapat memiliki sistem pengelolaan arsip yang disesuaikan dengan kebutuhan dan karakteristik wilayah tersebut.

Pembagian kerja refers to the division of tasks and responsibilities among members of an organization. By assigning specific tasks to different individuals or units, the organization can ensure that there is no overlap or accumulation of work. This principle helps in achieving efficiency and clarity in the workflow, ensuring that each member knows their role and responsibilities. Therefore, implementing pembagian kerja is crucial in avoiding work overlap and accumulation in a unit of work.

The correct answer is "internal". Data keuangan (financial data), data pegawai (employee data), and data produksi (production data) are all internal data because they are generated and collected within the organization itself. They provide insights into the organization's own operations, performance, and resources.

The correct answer is "imprest". Imprest is a system where a small amount of money is given regularly in fixed amounts. This system is commonly used for petty cash funds or for providing regular allowances.

In the system of organizing archives by date, if the year is used as the filing code, then the number of folders needed would be 365. This is because there are 365 days in a year, and each day would have its own folder to store documents or records.

The question is asking for a tool that can be used to open or separate documents that have been stapled together. Without the image provided, it is difficult to give a specific answer. However, based on the context, a possible answer could be a staple remover. A staple remover is a small tool specifically designed to remove staples from documents without damaging them.

The correct answer is intercome. An intercom is a communication device that allows for direct, two-way communication between individuals in different rooms or areas within a building or office. It is commonly used for quick and convenient communication within a workplace setting, such as between a leader in their office and administrative staff in another room. The other options, such as a telephone, dictaphone, or mobile phone, may also be used for communication but may not be the most appropriate or efficient choice in this specific scenario.

When multiple customers arrive at the same time and all want to be served first, the receptionist should politely ask them to be patient and wait for their turn. This response acknowledges the customers' desire to be served promptly while also managing their expectations and maintaining a calm and orderly environment. It shows that the receptionist is aware of the situation and is taking steps to address it without causing any inconvenience or favoritism towards any particular customer.

The correct answer is "gedung, ruangan dan peralatan". In order for office work to run smoothly, a building and rooms are necessary to provide a suitable working environment. Additionally, equipment such as computers, printers, and other office supplies are needed to facilitate the tasks and operations in the office.

The given answer suggests that it is not necessary for female employees to pay attention to wearing clothes according to their own preferences. This means that they do not have to prioritize personal style or fashion choices in their appearance. The focus should be on dressing appropriately for the job or position, rather than personal taste.

The correct answer is the sequence "4,1,2,3,5". This sequence represents the chronological order of the activities for the business trip to Jakarta on March 5-6. The secretary is responsible for arranging the schedule and ensuring that the activities are carried out in the correct order.

Paspor dinas adalah paspor yang diberikan kepada pegawai atau pejabat pemerintah yang melakukan perjalanan dinas ke luar negeri. Warna sampul paspor dinas umumnya berbeda dengan paspor biasa untuk membedakan status dan fungsi pengguna. Warna biru sering digunakan untuk paspor dinas karena melambangkan kedaulatan negara dan digunakan oleh banyak negara di dunia.

Dalam penyelenggaraan kearsipan menurut sistem Nomor Decimal Dewey, jumlah guide yang disediakan adalah 100 buah.

The correct answer is "buku ekspedisi intern." This is because a buku ekspedisi intern, or internal expedition book, is a suitable tool for distributing documents or letters to work units within an organization. It helps keep track of the distribution process and ensures that the documents reach the intended recipients efficiently.

In the given question, it is mentioned that the letter is given the code number 2537 before being stored. This code number indicates that the letter will be stored according to the terminal digit system. Terminal digit filing is a method of organizing and storing files based on the last digits of a number, such as the year or a unique identifier. This system is commonly used in large archival or record-keeping systems to facilitate efficient retrieval and storage of documents.

The letter "A" on the receipt is filled with the name of the person or company that is giving the money.

The correct answer is "bagaimana kalau nanti kami telepon Bapak kembali?" because it suggests a solution to the situation where the caller is asking for the leader who is currently not in the office. It shows a willingness to help by offering to call back later when the leader is available.

The given answer "clasifiying" is the correct answer because it is one of the stages that give identity to the data being processed. In the process of data processing, classification is an important step where data is organized and categorized based on certain criteria. This helps in making the data more manageable and easier to analyze.

The correct answer is "masalah utama". The number of drawers provided in the filing system is based on the number of main issues. This suggests that each main issue has its own drawer, allowing for efficient organization and retrieval of documents related to each specific issue.

A risograph is a type of duplicating machine that can quickly produce multiple copies of a document with results that are similar to the original. This makes it the most suitable option for Tantri Fitriana to use in order to duplicate the document in a large quantity and in a fast manner, as requested by the company's management.

The correct answer is Rp 742.000,00. This is because the total expenses for the month of March amount to Rp 842.000,00 (155.000 + 90.000 + 85.000 + 12.000 + 500.000). To determine the amount of the next imprest fund, we subtract the total expenses from the initial imprest fund of Rp 1.000.000,00. Therefore, the remaining balance is Rp 158.000,00 (1.000.000 - 842.000). However, since the imprest fund must always be maintained at a certain level, the next imprest fund should be replenished to the original amount of Rp 1.000.000,00. Hence, an additional amount of Rp 742.000,00 (1.000.000 - 158.000) should be added to the imprest fund.

The correct answer is "notula rapat". The other options listed are all documents that are typically provided before a meeting takes place, such as the invitation to the meeting, the list of participants, the meeting agenda, and any relevant papers or materials. However, the notula rapat is a document that is created during or after the meeting, summarizing the discussions, decisions, and actions taken. Therefore, it is not included among the documents provided before the meeting.

The correct answer is a dot matrix printer. A dot matrix printer is suitable for duplicating documents using a stencil machine because it uses a matrix of pins to strike an inked ribbon, transferring ink onto the paper. This printing method allows for multiple copies to be produced simultaneously, making it ideal for stencil duplication. Laser printers, inkjet printers, and bubble jet printers use different printing technologies and are not specifically designed for stencil duplication.

The correct answer is "jelas, lugas, menarik, sopan". This answer accurately describes the characteristics of a good letter language, which should be clear, concise, engaging, and polite. It is important for a letter to convey its message clearly and directly, using language that is both interesting and respectful.

The correct answer is "bukti berupa kwitansi di atas nota kontan". This means that the kwitansi (receipt) is placed above the nota kontan (cash memo) when documenting the transaction. This order is important for proper documentation and record-keeping purposes.

The correct answer is "klasikal". Klasikal seating arrangement is a traditional seating arrangement where participants are seated in rows facing the front of the room. This arrangement is commonly used for meetings or presentations where the main purpose is to provide information or explanations to the participants. It allows for clear visibility and focus on the speaker or presenter.

The correct answer is "Siapkan alat tulis dan block note, tekan nomor yang dituju, tunggu nada sambung, sampaikan pesan, tutup pembicaraan, letakkan kembali gagang telepon". This is the most appropriate sequence of steps to follow when making a phone call. It includes preparing writing materials, dialing the desired number, waiting for the connection, delivering the message, ending the conversation, and placing the handset back.

The correct order of the procurement procedure for office equipment based on the statements given is as follows:
1. membuat surat permohonan (writing a request letter)
2. surat diserahkan ke bendahara (letter handed over to the treasurer)
3. didistribusikan kepada bagian yang membutuhkan (distributed to the department in need)
4. diserahterimakan dengan mengisi buku serah terima barang dan penerimaan barang (handed over by filling in the goods handover and receipt book)
5. petugas memeriksa persediaan atau stock barang di gudang (officer checks stock in the warehouse)
6. meminta persetujuan kepada pimpinan atau kepala (requesting approval from the leader or head)
7. apabila telah disetujui diserahkan ke bagian logistik untuk melakukan pembelian (if approved, handed over to the logistics department to make a purchase)
8. sebelum barang diterima, barang diperiksa atau diuji (before receiving the goods, the goods are inspected or tested)

A good meeting should have an open atmosphere, no monopoly, active participation from participants, and debates based on arguments. However, it is not necessary for the meeting to always be under the supervision of a leader.

The various supporting facilities provided by an institution, such as room layout, lobby space, and room plans, are designed to meet the psychological needs of the customers. These facilities are aimed at creating a comfortable and pleasant environment that promotes positive emotions and mental well-being.

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The answer "perlakuan terhadap pegawai secara adil" is correct because it addresses the need for fair treatment of employees. The statement in the question suggests that if employees are not satisfied, it will be difficult to have satisfied customers. Treating employees fairly is an important aspect of ensuring their satisfaction and ultimately, the satisfaction of customers. Therefore, meeting the internal customer's need for fair treatment is crucial in creating a positive work environment and fostering customer satisfaction.

The correct answer is "ditulis nama peserta yang bersangkutan." In a meeting with 10 participants, it is most appropriate to write the names of the participants directly in the minutes rather than creating a separate list or attaching a attendance sheet. This ensures that the minutes accurately reflect the individuals present at the meeting.

After the recipient acknowledges the receipt from the sender, the next step in handling incoming mail according to the agenda book system is to sort the mail, open the envelopes, and then record the incoming mail in the agenda.

The correct answer is "mempercepat perkembangan organisasi" because it does not describe a function of office work in an organization. The other options all describe important functions of office work such as providing information for decision-making, assisting in the smooth development of the organization, providing services to staff, and supporting the implementation of operational work. However, accelerating the development of the organization is not typically considered a specific function of office work.

The correct order of steps to remove the typewriter ribbon in a manual typewriter is as follows: 1) open the typewriter cover, 2) press the ribbon shift key, 3) roll the ribbon onto one of the spools, 4) remove the old ribbon from the ribbon holder, 5) press several keys to raise the v, b, and n levers, 6) pull out the ribbon tensioner and lift the spool out, 7) remove the ribbon from the end of the spool holder.

The given statement, "setiap tenaga kerja berhak mendapatkan jaminan dan fasilitas kerja sesuai kebutuhannya" is not related to the role of safety, health, and occupational safety. It talks about the rights of workers to receive guarantees and work facilities according to their needs. This statement is more related to labor rights and welfare rather than workplace safety and security.

The most suitable office machine for producing a large quantity of high-quality duplicate documents is an offset machine. Offset printing is known for its ability to produce large volumes of prints quickly and efficiently, making it ideal for mass production. It also offers superior image quality and color accuracy compared to other printing methods like risograph, stencil machines, photocopiers, or scanners. Therefore, the correct answer is "mesin offset."

The correct answer is "mengatur dan mengurus tenaga kerja yang diperlukan dalam usaha kerja sama". This option refers to the function of personnel management, which involves organizing and managing the workforce needed for collaborative efforts. This includes tasks such as recruitment, selection, training, and performance management to ensure that the right employees are in place to achieve the goals of the organization.