Records Management- Test Your Knowledge
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How long should you keep your records?
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7 years
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Forever
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Until I no longer need them
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When my filing cabinet is full
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It depends on what type of record it is and whether I created it
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About This Quiz
Test what you know about Records Management using this quiz!
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- 2.
Who is responsible for managing County records?
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The Records Management Team
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All County staff
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My Department’s Director
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The Department of Technology Services
Correct Answer
A. All County staffExplanation
All County staff is responsible for managing County records. This means that every employee within the County has a role in ensuring that records are properly managed and maintained. This responsibility extends to all departments and levels within the organization. By involving all staff members, the County can ensure that records are accurately created, stored, and disposed of in accordance with applicable laws and regulations. This approach promotes accountability and transparency in record-keeping practices throughout the organization.Rate this question:
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- 3.
An active record is:
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A record that is used on a regular basis
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A record that has just been created
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A record that has been consulted recently
Correct Answer
A. A record that is used on a regular basisExplanation
An active record refers to a record that is regularly utilized or accessed. This implies that it is not a record that has just been created or consulted recently, but rather one that is actively used in ongoing operations or processes.Rate this question:
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- 4.
The County has sole responsibility for deciding which records can be kept or disposed.
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True
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False
Correct Answer
A. FalseExplanation
The explanation for the correct answer being False is that the County does not have sole responsibility for deciding which records can be kept or disposed. In most cases, there are laws and regulations that dictate how long certain records must be kept before they can be disposed of. Additionally, there may be other entities or agencies involved in the decision-making process, such as state or federal authorities. Therefore, the County does not have complete autonomy in this matter.Rate this question:
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- 5.
Records can be stored in many different formats.
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True
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False
Correct Answer
A. TrueExplanation
Records can indeed be stored in many different formats. This is because different systems and applications may have their own preferred formats for storing and organizing data. Some common formats include text files, spreadsheets, databases, and XML files. Each format has its own advantages and disadvantages, and the choice of format often depends on the specific requirements and constraints of the system or application. Therefore, the statement "Records can be stored in many different formats" is true.Rate this question:
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Our quizzes are rigorously reviewed, monitored and continuously updated by our expert board to maintain accuracy, relevance, and timeliness.
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Current Version
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Mar 22, 2023Quiz Edited by
ProProfs Editorial Team -
May 31, 2012Quiz Created by
Nicolfe
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