CDC Volume 2 Multiple Choice

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  • 1/75 Questions

    When units change status but do not change function or miision files are

    • Sent to the records staging area for the rest of their retention period
    • Cutt of the day before the effective date and kept as a seperate entity
    • Cut off the day after the effective date and kept by the current office as usual
    • Continued and cut off the same way and at the same time as if no change of status had occurred
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About This Quiz

The 'CDC volume 2 multiple choice' quiz assesses knowledge on records management within organizations. It covers the utility of past records, types of records in various scenarios, roles in records management, and lifecycle management of electronic records. Essential for professionals in records and information management.

CDC Volume 2 Multiple Choice - Quiz

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  • 2. 

    Who is responsible for preparing and coordination on all proposed replies to a freedom of information act FOIA responsibility

    • Office of primary responsibility

    • Initial denial authhority

    • Disclosure authority

    • FOIA manager

    Correct Answer
    A. FOIA manager
    Explanation
    The FOIA manager is responsible for preparing and coordinating all proposed replies to a Freedom of Information Act (FOIA) request. They are in charge of ensuring that all necessary information is gathered and organized, and that the appropriate responses are provided in a timely manner. The FOIA manager acts as the point of contact for any inquiries or requests related to FOIA, and is responsible for overseeing the entire process of handling FOIA requests within an organization.

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  • 3. 

    What determination must be made before a record can be loaned to an authorized person

    • Period of time the record is needed

    • Number of copies the individual will make

    • Frequency of refernce to the requested material

    • How many people will have access to the records

    Correct Answer
    A. Period of time the record is needed
    Explanation
    Before a record can be loaned to an authorized person, the determination that must be made is the period of time the record is needed. This is important because it helps in managing the loan period and ensuring that the record is returned within the specified time frame. It also helps in planning for any potential conflicts or overlaps in loan requests, allowing for efficient utilization of the record.

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  • 4. 

    Top secret material should never be sent

    • Between appropriately cleared and designated persons

    • Through the base informtion transfer system

    • Over a cyptographic system

    • By defense courier service

    Correct Answer
    A. Through the base informtion transfer system
    Explanation
    The correct answer is "through the base information transfer system." This is because the base information transfer system is a secure and controlled method of communication within a military base. It ensures that only appropriately cleared and designated persons have access to the top-secret material, reducing the risk of unauthorized access or leakage. Sending top-secret material through this system helps maintain confidentiality and protects sensitive information from falling into the wrong hands.

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  • 5. 

    How is a past record useful to an organization

    • Provides a record of past events

    • Acts as a basis for future decisions

    • Becomes part of the memory of an organization

    • All of the above

    Correct Answer
    A. All of the above
    Explanation
    A past record is useful to an organization because it provides a record of past events, which can be used as a reference for future decisions. It acts as a basis for analyzing and learning from past experiences, allowing the organization to avoid repeating mistakes and make more informed choices. Additionally, a past record becomes part of the organizational memory, ensuring that valuable knowledge and information are retained and can be accessed by future members of the organization. Therefore, all of the given options are valid reasons for why a past record is useful to an organization.

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  • 6. 

    What is the first step in perparing the file plan for your office

    • Finding the table and rule for each record series

    • Getting your office in the records infromation management system

    • Determing what type of records your office is repsonsible for

    • Organizing the records with the files referenced most towards the front of the cabinet

    Correct Answer
    A. Determing what type of records your office is repsonsible for
    Explanation
    The first step in preparing the file plan for your office is determining what type of records your office is responsible for. This involves identifying the different categories or types of records that your office generates or receives in the course of its operations. By understanding the types of records your office is responsible for, you can then proceed to develop a file plan that organizes and manages these records effectively. This step sets the foundation for the rest of the file plan development process.

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  • 7. 

      what should be done when shipping classified and unclassified records

    • Seperate the records before shipping

    • Combine the records to save on shipping cost

    • Cannot ship classified records from a deployed location

    • Combine the records and annotate the records transmittal and receipt form

    Correct Answer
    A. Seperate the records before shipping
    Explanation
    When shipping classified and unclassified records, it is important to separate the records before shipping. This is necessary to ensure that the classified information remains secure and does not get mixed with unclassified records. By separating the records, it helps to maintain the confidentiality and integrity of the classified information during transportation.

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  • 8. 

    How are magnetic mediums and tapes disposed ofa                                      

    • Degauss or overwirte

    • Through the base recycling program

    • Return to the communications squadron for destruction

    • Throught the defense reutilization and marketing office

    Correct Answer
    A. Degauss or overwirte
    Explanation
    Magnetic mediums and tapes can be disposed of by degaussing or overwriting. Degaussing involves using a strong magnetic field to erase the data on the medium, making it unreadable. Overwriting, on the other hand, involves writing new data over the existing data, effectively making the old data unrecoverable. Both methods ensure that the sensitive information stored on the magnetic medium or tape is securely erased before disposal.

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  • 9. 

    What are the appropriate procedures for handeling classified infromation that you remove from an approved storage container

    • Notify security forces upon removal of information from the container

    • Place a manila folder and keep it with the person with the highest rank

    • Keep under constant watch and cover it with the appropriate classified cover sheet

    • Classified infromation should not be rmoved from an approved storage container

    Correct Answer
    A. Keep under constant watch and cover it with the appropriate classified cover sheet
    Explanation
    When handling classified information that is removed from an approved storage container, it is important to keep it under constant watch and cover it with the appropriate classified cover sheet. This ensures that the information remains secure and protected from unauthorized access. By keeping it under constant watch, any potential security breaches can be immediately identified and addressed. Covering it with the appropriate classified cover sheet adds an additional layer of protection and clearly indicates the sensitive nature of the information. This procedure helps to maintain the confidentiality and integrity of the classified information.

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  • 10. 

    Who has the responsibility to ensure the intended receiver receives the tasking and to ensure the accuracy of the tasking

    • Taskee

    • Tasker

    • Sender

    • Reciever

    Correct Answer
    A. Sender
    Explanation
    The sender has the responsibility to ensure that the intended receiver receives the tasking and to ensure the accuracy of the tasking. As the one initiating the task, it is the sender's duty to make sure that the task is properly communicated and understood by the receiver. They are also responsible for verifying that the tasking is accurate and complete before sending it to the receiver.

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  • 11. 

    Who is the focal point for the freedom of information act FOIA portion of the installation web site

    • FIOA manager

    • System manager

    • Installation commander

    • Director, communication and information

    Correct Answer
    A. FIOA manager
    Explanation
    The correct answer is FIOA manager. The FIOA manager is responsible for overseeing and managing the implementation of the Freedom of Information Act (FOIA) portion of the installation web site. They are the focal point for handling requests for information under the FOIA and ensuring compliance with the act's regulations. They work closely with the system manager, installation commander, and director of communication and information to ensure that the installation's web site provides accurate and accessible information in accordance with the FOIA.

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  • 12. 

    What type of record is createed when it contains work related information but it exist for the officals peronal use and is not for transacting governmetn businees

    • State only

    • Federal only

    • Peronal only

    • State and federal only

    Correct Answer
    A. Peronal only
    Explanation
    The correct answer is "personal only". This means that the record being created contains work-related information, but it is intended for the personal use of the official and is not meant for transacting government business. This suggests that the record is not meant to be shared or used for official purposes, but rather for the personal reference or use of the individual.

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  • 13. 

    What should agencies develop to respond to emergencies or disaster that may damage records

    • Plan of action

    • Memo for record

    • Air force instruction

    • Headquarters opearating insturction

    Correct Answer
    A. Plan of action
    Explanation
    Agencies should develop a plan of action to respond to emergencies or disasters that may damage records. This plan will outline the necessary steps and procedures to be followed in order to protect and preserve records in the event of an emergency. It will ensure that agencies are prepared to quickly and effectively respond to any potential threats or damages to records, minimizing the impact on their accessibility and integrity. Having a plan of action in place will enable agencies to efficiently recover and restore records, ensuring their continued availability and usability.

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  • 14. 

    What information does not appear on a subdivision lable

    • Title

    • Cutoff

    • Item number

    • Office of record

    Correct Answer
    A. Cutoff
    Explanation
    A subdivision label typically includes information such as the title, item number, and office of record. However, the cutoff information does not appear on a subdivision label. The cutoff refers to the date or time at which a particular process or activity ends or is no longer valid. This information is not typically included on a subdivision label as it is not directly relevant to identifying or categorizing the subdivision.

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  • 15. 

    Which of the following is not a cutoff period

    • Monthy

    • Quarterly

    • Fiscal year

    • Calender year

    Correct Answer
    A. Quarterly
    Explanation
    The given options consist of different time periods. "Monthly," "fiscal year," and "calendar year" are all cutoff periods used to divide time into specific intervals. However, "quarterly" is not a cutoff period. It refers to a specific division of a year into four equal parts, each consisting of three months. Therefore, "quarterly" is not a cutoff period like the other options provided.

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  • 16. 

    What type of security classification involves infromation that is paraphrased or rotated

    • Original

    • Complied

    • Derivative

    • Consolidated

    Correct Answer
    A. Derivative
    Explanation
    Derivative security classification involves information that is paraphrased or rotated. This means that the original information is modified or transformed in some way to create new content. It is different from the original classification and may be used to protect sensitive or classified information while still allowing for communication or dissemination of certain aspects.

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  • 17. 

    Who is responsible for ensuring an adequate local destruction facility exist

    • Installation commander

    • Central destruction activity

    • Support group commander

    • Base information managment

    Correct Answer
    A. Installation commander
    Explanation
    The installation commander is responsible for ensuring that an adequate local destruction facility exists. This means that they have the authority and duty to oversee the establishment and maintenance of a facility that can effectively destroy materials or items that need to be disposed of. This responsibility falls within their role as the commander of the installation, as they are accountable for the overall operations and resources of the base.

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  • 18. 

    What act requires that federal employees and the general public with disabilities have access to and use of information that is comparable to that by people without disabilities

    • Civil rights act

    • Rehabilitation act

    • Paperwork reduction act

    • Americans with disabilities act

    Correct Answer
    A. Rehabilitation act
    Explanation
    The correct answer is the Rehabilitation Act. This act requires that federal employees and the general public with disabilities have access to and use of information that is comparable to that by people without disabilities. The Rehabilitation Act prohibits discrimination on the basis of disability in programs conducted by federal agencies, in programs receiving federal financial assistance, in federal employment, and in the employment practices of federal contractors. It aims to ensure equal opportunities and accessibility for individuals with disabilities.

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  • 19. 

    Up to what amount is that fine that may be imposed for maintaining a privacy act record system that has not been published in the federal register or for making an unauthorized disclosure

    • 5000

    • 10000

    • 15000

    • 20000

    Correct Answer
    A. 5000
    Explanation
    The correct answer is 5000. This means that the maximum fine that can be imposed for maintaining a privacy act record system that has not been published in the federal register or for making an unauthorized disclosure is $5000.

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  • 20. 

    What type of air force correspondence recieves the most endorsements

    • Messages

    • Memorandums

    • Personal letters

    • Staff summaries

    Correct Answer
    A. Memorandums
    Explanation
    Memorandums are likely to receive the most endorsements in air force correspondence. This is because memorandums are formal written messages used for internal communication within an organization. They are typically used to convey important information, instructions, or decisions to multiple recipients. As such, they often require endorsement or approval from various individuals or departments before being finalized and distributed. In contrast, messages, personal letters, and staff summaries may not require the same level of endorsement or approval, making memorandums the most likely option to receive endorsements.

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  • 21. 

    Who makes initial determinations on the type of request and processing provided a freedom of information act FIOA request

    • Office of primary responsibility

    • Disclosure authority

    • FIOA manager

    • Requestor

    Correct Answer
    A. FIOA manager
    Explanation
    The FIOA manager is responsible for making initial determinations on the type of request and processing provided in a Freedom of Information Act (FIOA) request. They are the primary point of contact for evaluating and handling FIOA requests, ensuring that the appropriate processing and disclosure authorities are followed. The FIOA manager plays a crucial role in managing the flow of information and ensuring compliance with the FIOA regulations.

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  • 22. 

    Who on a base completes the DD form 2564, annual report freedom of information act FOIA

    • Base FOIA manager

    • Organizational commanders

    • Director, communication and information

    • Records office of primary responsibility

    Correct Answer
    A. Base FOIA manager
    Explanation
    The correct answer is the base FOIA manager. The DD form 2564, annual report freedom of information act FOIA, is completed by the base FOIA manager. This individual is responsible for managing and overseeing the implementation of the Freedom of Information Act at the base level. They are knowledgeable about the requirements and processes involved in handling FOIA requests and maintaining records in accordance with FOIA regulations.

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  • 23. 

    What type of records does th staging area store

    • Perpetual and temporary

    • Perpetual and transitory

    • Permanent and temporary

    • Permanent and transitory

    Correct Answer
    A. Permanent and temporary
    Explanation
    The staging area stores both permanent and temporary records. This means that it holds information that is intended to be kept for a long time, as well as data that is only needed temporarily. The permanent records may include important historical data or essential information for future reference, while the temporary records could be data that is being processed or used for a specific task and will be discarded once that task is completed. Having a combination of both types of records allows for efficient data management and storage in the staging area.

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  • 24. 

    What classification designation is assigned to infromation or material of which unauthorized disclosure could reasonably be expected to cause serious damage to national security

    • Secret

    • Top secret

    • Confidental

    • Unclassified

    Correct Answer
    A. Secret
    Explanation
    The correct answer is "secret" because this classification designation is assigned to information or material that, if disclosed without authorization, could reasonably be expected to cause serious damage to national security. This level of classification is higher than "confidential" and "unclassified," indicating a higher level of sensitivity and potential harm if the information is compromised. However, it is lower than "top secret," which is reserved for information that could cause exceptionally grave damage to national security if disclosed.

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  • 25. 

    Which of the following is not a valid method of checking an individuals security clearance

    • Joint peronnel adjudication system

    • Check their current military identification card

    • Check clearance level on permanent change of station order

    • Confirmation (written or verbal) from the persons supervisor

    Correct Answer
    A. Check their current military identification card
    Explanation
    The method of checking an individual's security clearance by checking their current military identification card is not valid because a military identification card only confirms the person's identity and affiliation with the military, but it does not provide information about their security clearance level. Security clearances are typically determined and managed through separate processes and databases, such as the Joint Personnel Adjudication System (JPAS) mentioned in the other options.

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  • 26. 

    Who is responsible for protecting and accounting for classified material at all times

    • Commanders

    • Knowledge operations

    • Peronnel who have access

    • Top secret control officers

    Correct Answer
    A. Peronnel who have access
    Explanation
    Personnel who have access to classified material are responsible for protecting and accounting for it at all times. This means that individuals who are granted access to classified information are entrusted with the responsibility of safeguarding it and ensuring its proper handling and storage. They are expected to follow strict protocols and procedures to prevent unauthorized access, loss, or compromise of classified material. This includes maintaining accurate records of the material's whereabouts and reporting any discrepancies or security breaches. By assigning this responsibility to personnel with authorized access, there is a higher level of accountability and control over classified information.

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  • 27. 

    What is any knowing willful or negligent action that could reasonablly be expected to result in an unauthorized disclosure of classified information

    • Sanction

    • Violation

    • Infraction

    • Compromise

    Correct Answer
    A. Violation
    Explanation
    The term "violation" refers to any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information. This means that if someone intentionally or carelessly engages in an activity that could lead to the unauthorized release of classified information, it would be considered a violation.

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  • 28. 

    To help control accountable communications while in air frorce channels the air force uses

    • Container numbers

    • Consolidated shipments

    • AF from 74 communication status notice request

    • AF from 310 document receipt and destruction certificate

    Correct Answer
    A. Container numbers
    Explanation
    The air force uses container numbers to help control accountable communications while in air force channels. Container numbers provide a way to track and identify specific shipments or packages, ensuring that they are properly accounted for and controlled. This helps to maintain the security and integrity of communications within the air force, as well as facilitate efficient and organized handling of shipments.

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  • 29. 

    Which is an accurate example of an accountable container number

    • 2008 UUB-058

    • UUB-2008-58

    • UUB-08-058

    • 58-008-UUB

    Correct Answer
    A. UUB-08-058
    Explanation
    The correct answer is UUB-08-058. This is an accurate example of an accountable container number because it follows the format of three letters, followed by two digits, followed by three digits. The letters UUB represent a specific code or identifier, the digits 08 represent the year, and the digits 058 represent a unique identifier for the container.

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  • 30. 

    What are considered informational publications and normally are how to documents

    • Catalogs

    • Pamphlets

    • Directories

    • Handbooks

    Correct Answer
    A. Pamphlets
    Explanation
    Pamphlets are considered informational publications and are typically how-to documents. They are often used to provide concise and specific information on a particular topic or issue. Pamphlets are designed to be easily accessible and portable, making them a convenient resource for readers seeking guidance or instructions. Unlike catalogs, directories, and handbooks, which may serve different purposes such as advertising or providing comprehensive information, pamphlets are specifically focused on delivering instructional content in a concise format.

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  • 31. 

    A from used air force wide or by more than one MAJCOm, FOA or DRU and is prescribed by an air force instruction or manual is a

    • Departmental form

    • Field form

    • Headquarters form

    • Office form

    Correct Answer
    A. Departmental form
    Explanation
    A departmental form is the correct answer because it is a form that is used by multiple MAJCOMs, FOAs, or DRUs in the Air Force. It is also prescribed by an Air Force instruction or manual. This suggests that it is a form that is standardized and widely used across different departments or units within the Air Force.

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  • 32. 

    How many interim changes can the office of primary responsibility issue before tottally revising the publication

    • 3

    • 5

    • 7

    • 9

    Correct Answer
    A. 5
    Explanation
    The office of primary responsibility can issue a maximum of 5 interim changes before completely revising the publication. This suggests that there may be a need for periodic updates or adjustments to the publication, but after the fifth interim change, a total revision of the publication would be required.

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  • 33. 

    How must social security numbers be protected

    • Classified

    • For offical use only

    • Unclassified restricted

    • Privacy act information

    Correct Answer
    A. For offical use only
    Explanation
    The correct answer is "for official use only". Social security numbers should be protected by restricting access to only authorized individuals or entities who require the information for official purposes. This ensures that the sensitive personal information is not disclosed or used inappropriately, maintaining the privacy and security of individuals' social security numbers.

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  • 34. 

    What should you remove from a document prior to filing

    • Envelopes

    • Attachments

    • Staples and fastners

    • Destruction certificate

    Correct Answer
    A. Envelopes
    Explanation
    In order to file a document properly, it is necessary to remove any unnecessary items that may obstruct the process. Envelopes are typically removed from documents before filing as they serve no purpose once the document is placed in a file. Envelopes are used for mailing or protecting documents during transportation, but they are not needed for storage purposes. Therefore, removing envelopes from a document prior to filing ensures a more organized and efficient filing system.

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  • 35. 

    What is the officisl daily publication for rules proposed rules and notices of federal agencies and organizations and other presidential documents

    • The federal register

    • The fedral requirments

    • The product announcments

    • The information collections reports

    Correct Answer
    A. The federal register
    Explanation
    The correct answer is the federal register. The federal register is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, as well as other presidential documents. It serves as a comprehensive and transparent record of the federal government's activities and provides the public with access to important information regarding regulations and policies.

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  • 36. 

    Which mail class is for use only by authorized publishers and registered newsagents

    • Priority

    • First class

    • Periodicals

    • Standard mail

    Correct Answer
    A. Periodicals
    Explanation
    The correct answer is "periodicals" because this mail class is specifically designated for authorized publishers and registered newsagents. It is meant for the distribution of magazines, newspapers, and other periodical publications. This class ensures that only authorized individuals or organizations can utilize it, making it exclusive to the publishing industry.

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  • 37. 

    Who provides referral services for incoming administration communications that are not addressed properly

    • Activity action office

    • Unit administration office

    • Activity distribution office

    • Official mail center

    Correct Answer
    A. Activity distribution office
    Explanation
    The activity distribution office is responsible for providing referral services for incoming administration communications that are not addressed properly. This means that if a communication is received by the office and it is not properly addressed, they will ensure that it is directed to the appropriate department or individual. They play a crucial role in ensuring that all communications are properly distributed within the organization.

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  • 38. 

    What level of damage to national security could reasonably be expected if unauthorized disclosure of top secret infromation occured

    • Grave

    • Severe

    • Extremely serious

    • Exceptionally grave

    Correct Answer
    A. Exceptionally grave
    Explanation
    If unauthorized disclosure of top secret information occurred, the level of damage to national security could reasonably be expected to be exceptionally grave. This implies that the consequences would be extremely serious and have a significant impact on the security of the nation. The unauthorized disclosure of top secret information could potentially compromise sensitive intelligence, jeopardize ongoing operations, and endanger the safety of individuals involved. Therefore, the term "exceptionally grave" accurately represents the severity of the potential damage to national security in such a scenario.

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  • 39. 

    Which is not a purpose of classified markings and designations

    • Give infromation on the source

    • Provide guidance on dispostion of records

    • Alert holders to the prescence of classified information

    • Warn holders of special access control or safeguarding requirements

    Correct Answer
    A. Provide guidance on dispostion of records
    Explanation
    The purpose of classified markings and designations is not to provide guidance on the disposition of records. Classified markings and designations are used to give information on the source of the information, alert holders to the presence of classified information, and warn holders of special access control or safeguarding requirements. However, they do not provide guidance on how to handle or dispose of classified records.

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  • 40. 

    When you mail classified material address containers to the

    • Unit top secret control officer

    • Office that is to take action on it

    • Base information security program manager

    • Specific person identified as the point of contact

    Correct Answer
    A. Office that is to take action on it
    Explanation
    The correct answer is "office that is to take action on it." When mailing classified material, it is important to address the containers to the office that will be responsible for taking action on the materials. This ensures that the classified information is received by the appropriate personnel who will handle and process it according to the necessary protocols and security measures. It is crucial to direct the materials to the correct office to maintain the confidentiality and integrity of the classified information.

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  • 41. 

    When must componenets provide a final response to a freedom of information act request that complies with the requesting requiremtnts

    • 10 working days

    • 20 working days

    • 10 calender days

    • 20 calender days

    Correct Answer
    A. 20 working days
    Explanation
    Components must provide a final response to a Freedom of Information Act request that complies with the requesting requirements within 20 working days. This means that the component has a maximum of 20 working days to respond to the request and provide the necessary information or documents. It is important for components to adhere to this timeframe in order to ensure transparency and accountability in the handling of Freedom of Information Act requests.

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  • 42. 

    Who does a requester submit an appeal to when a freedom of information act office withholds a record from release because they determined the record is exempt under one or m ore of the exemptions

    • Privacy act officer

    • Defense privacy office

    • Secretary of the air force

    • Director communication and information

    Correct Answer
    A. Secretary of the air force
    Explanation
    When a freedom of information act office withholds a record from release due to one or more exemptions, a requester can submit an appeal to the secretary of the air force. The secretary of the air force holds the authority to review and reconsider the decision made by the freedom of information act office. They have the power to overturn the decision and release the requested record if they deem it appropriate.

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  • 43. 

    What type of record is created when the air national guard is creating the records and federal emergency managment agency gets involved and the federal dollars are put towards the emergency

    • State only

    • Federal only

    • Personel only

    • State and federal only

    Correct Answer
    A. Federal only
    Explanation
    When the Federal Emergency Management Agency (FEMA) gets involved and federal dollars are used for the emergency, a federal record is created. This suggests that the involvement of the federal agency and the allocation of federal funds are the determining factors in the creation of the record.

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  • 44. 

    How does the air froce records information managemnet system ensure standardization and accuracy of every records series

    • Using a standard format for all air force file plans

    • Centralizing all records management functions air force wide

    • Controlling the life cycle of all records series used throughout the air force

    • Ensuring offices air force wide us the same disposition insturctions for records

    Correct Answer
    A. Ensuring offices air force wide us the same disposition insturctions for records
    Explanation
    The correct answer ensures standardization and accuracy of every record series by ensuring that offices Air Force-wide use the same disposition instructions for records. This means that all offices follow the same guidelines and procedures when it comes to managing and disposing of records, which helps to maintain consistency and accuracy throughout the Air Force's information management system. By having uniform instructions for record disposition, the system can ensure that records are handled in a standardized and accurate manner, preventing any discrepancies or errors.

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  • 45. 

    What should be considered before using small storage devices for storing or transporting classified information

    • Prodedures for loss

    • The inherent risk of loss

    • The use of ADP media classification label

    • The determination of who has the responsibility for the material

    Correct Answer
    A. The inherent risk of loss
    Explanation
    Before using small storage devices for storing or transporting classified information, it is important to consider the inherent risk of loss. This means assessing the likelihood of the storage device being lost or misplaced, which could potentially lead to unauthorized access to the classified information. By considering this risk, appropriate security measures can be implemented to mitigate the potential consequences of such loss.

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  • 46. 

    Destruction procedure are instituted for classified material to make sure

    • The paper trail of all classified infromation is complete

    • The life cycle of all classified information is fully documented

    • Aall classified information intended for destruction is actually destroyed

    • Destructive authorities for classified information are appropiately cleared

    Correct Answer
    A. Aall classified information intended for destruction is actually destroyed
    Explanation
    The correct answer is that destruction procedures are instituted for classified material to make sure that all classified information intended for destruction is actually destroyed. This means that there are specific protocols in place to ensure that classified information is securely and thoroughly destroyed, leaving no trace or possibility of it being accessed or recovered. This is an important step in maintaining the confidentiality and security of classified information.

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  • 47. 

    To reduce costly ineffective and redundant information collections and reporting requiremnents is the information collection and reports management programs

    • Goal

    • Mission

    • Purpose

    • Objective

    Correct Answer
    A. Purpose
    Explanation
    The purpose of the information collection and reports management programs is to reduce costly, ineffective, and redundant information collections and reporting requirements. These programs aim to streamline and improve the process of gathering and reporting information, ensuring that only necessary and valuable data is collected and reported. By doing so, the programs help to eliminate unnecessary expenses and improve the overall efficiency and effectiveness of information management.

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  • 48. 

    Multipurpose written briefs that provide information forward items of interest or summarize problems are

    • Briefings

    • Position papers

    • Background papers

    • Memorandums for record

    Correct Answer
    A. Background papers
    Explanation
    Background papers are multipurpose written briefs that provide information on items of interest or summarize problems. They are typically used to provide background information on a specific topic or issue. Unlike briefings, which are more focused on providing updates or recommendations, background papers aim to provide a comprehensive understanding of the subject matter. Position papers, on the other hand, are documents that present a particular position or argument on a specific topic. Memorandums for record are written records of important information or decisions. Therefore, the correct answer for this question is background papers.

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  • 49. 

    When using additional copies of a record for cross referencing how is the cross refernce location identified

    • Attach a cross reference sheet to each copy of the record

    • Write cross reference across the top of each coopy of the record

    • Mark each copy by circling the appripriate file code showing where the duplicate copies are filed

    • Annotate each copy with a list of each location where the record is filed and a justification for the additional copies

    Correct Answer
    A. Mark each copy by circling the appripriate file code showing where the duplicate copies are filed
    Explanation
    When using additional copies of a record for cross referencing, the cross reference location is identified by marking each copy by circling the appropriate file code showing where the duplicate copies are filed. This method allows for easy identification of the location of each copy of the record, ensuring efficient cross referencing.

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Quiz Review Timeline (Updated): Jun 14, 2024 +

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  • Current Version
  • Jun 14, 2024
    Quiz Edited by
    ProProfs Editorial Team
  • Nov 28, 2009
    Quiz Created by
    Susieq_998

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