CDC Volume 2 Multiple Choice

75 Questions | Total Attempts: 37

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Cdc volume 2 guiz


Questions and Answers
  • 1. 
    How is a past record useful to an organization
    • A. 

      Provides a record of past events

    • B. 

      Acts as a basis for future decisions

    • C. 

      Becomes part of the memory of an organization

    • D. 

      All of the above

  • 2. 
    What type of record is created when the air national guard is creating the records and federal emergency managment agency gets involved and the federal dollars are put towards the emergency
    • A. 

      State only

    • B. 

      Federal only

    • C. 

      Personel only

    • D. 

      State and federal only

  • 3. 
    What type of record is createed when it contains work related information but it exist for the officals peronal use and is not for transacting governmetn businees
    • A. 

      State only

    • B. 

      Federal only

    • C. 

      Peronal only

    • D. 

      State and federal only

  • 4. 
    Who appoints a records custiodian
    • A. 

      Base records manager

    • B. 

      Command records manager

    • C. 

      Chief of office of record

    • D. 

      Functional area records manager

  • 5. 
    Who will perform periodic reviews to identify and remove draft recordss housed within the shared drives and work with the network control dcenter staff to monitor validate sturcture and stoage location protection methods
    • A. 

      Chief of office of record

    • B. 

      Functional area records manager

    • C. 

      Records custodian

    • D. 

      Unit record profeesionals

  • 6. 
    To ensure proper life cycle management where msut signed approved officail e-records be transferred to
    • A. 

      Shared drive designated for records

    • B. 

      Hard drive designated for records

    • C. 

      Hard drive shared for coordination

    • D. 

      Shared drive for coordiantion and sharing

  • 7. 
    What are the two traditional types of vital records
    • A. 

      Federal and state records

    • B. 

      Disaster records and records that are mission essential

    • C. 

      Privacy act records and for offical use only records

    • D. 

      Emergency operating records and records needed to protect rights

  • 8. 
    What should agencies develop to respond to emergencies or disaster that may damage records
    • A. 

      Plan of action

    • B. 

      Memo for record

    • C. 

      Air force instruction

    • D. 

      Headquarters opearating insturction

  • 9. 
    How does the air froce records information managemnet system ensure standardization and accuracy of every records series
    • A. 

      Using a standard format for all air force file plans

    • B. 

      Centralizing all records management functions air force wide

    • C. 

      Controlling the life cycle of all records series used throughout the air force

    • D. 

      Ensuring offices air force wide us the same disposition insturctions for records

  • 10. 
    The records infroamtion management systems files maintenance and dipostion plan list all of the following except
    • A. 

      Record cutoff period

    • B. 

      The dispostion authorities

    • C. 

      The location of each record series

    • D. 

      All record series for the office of record

  • 11. 
    What is the first step in perparing the file plan for your office
    • A. 

      Finding the table and rule for each record series

    • B. 

      Getting your office in the records infromation management system

    • C. 

      Determing what type of records your office is repsonsible for

    • D. 

      Organizing the records with the files referenced most towards the front of the cabinet

  • 12. 
    Decision logic tables form a compehensive group of series that contain records disposition schedules approved by the
    • A. 

      Air force records manager

    • B. 

      Archivist of the unite states

    • C. 

      Functional area records manager

    • D. 

      National archives and records administraiton

  • 13. 
    What information does not appear on a subdivision lable
    • A. 

      Title

    • B. 

      Cutoff

    • C. 

      Item number

    • D. 

      Office of record

  • 14. 
    What should you remove from a document prior to filing
    • A. 

      Envelopes

    • B. 

      Attachments

    • C. 

      Staples and fastners

    • D. 

      Destruction certificate

  • 15. 
    When using additional copies of a record for cross referencing how is the cross refernce location identified
    • A. 

      Attach a cross reference sheet to each copy of the record

    • B. 

      Write cross reference across the top of each coopy of the record

    • C. 

      Mark each copy by circling the appripriate file code showing where the duplicate copies are filed

    • D. 

      Annotate each copy with a list of each location where the record is filed and a justification for the additional copies

  • 16. 
    What determination must be made before a record can be loaned to an authorized person
    • A. 

      Period of time the record is needed

    • B. 

      Number of copies the individual will make

    • C. 

      Frequency of refernce to the requested material

    • D. 

      How many people will have access to the records

  • 17. 
    Each  of the following is a description of files cutoff except
    • A. 

      Physcially stop adding records to a series

    • B. 

      Seperating active records from inactive records

    • C. 

      Transfer of eligible records to the records staging area

    • D. 

      Point in time when records ar no longer placed in the active file

  • 18. 
    Which of the following is not a cutoff period
    • A. 

      Monthy

    • B. 

      Quarterly

    • C. 

      Fiscal year

    • D. 

      Calender year

  • 19. 
    How are long term elecronic records handled
    • A. 

      Stored within the air force

    • B. 

      Retired to authorized local staging areas

    • C. 

      Retired to authorized federal record centers

    • D. 

      Disposed thorugh the functional area records manager

  • 20. 
    Records not authorized for a specific dispostion have a retention period of what
    • A. 

      Transeint

    • B. 

      Perpetual

    • C. 

      Temporary

    • D. 

      Permanent

  • 21. 
    When units change status but do not change function or miision files are
    • A. 

      Sent to the records staging area for the rest of their retention period

    • B. 

      Cutt of the day before the effective date and kept as a seperate entity

    • C. 

      Cut off the day after the effective date and kept by the current office as usual

    • D. 

      Continued and cut off the same way and at the same time as if no change of status had occurred

  • 22. 
    Who does the office of primary responsibility submit an AF form 525 records dispostion recommendation to
    • A. 

      Records manager

    • B. 

      Records custodian

    • C. 

      Command records manager

    • D. 

      Functional area records manager

  • 23. 
    What type of records does th staging area store
    • A. 

      Perpetual and temporary

    • B. 

      Perpetual and transitory

    • C. 

      Permanent and temporary

    • D. 

      Permanent and transitory

  • 24. 
    Who approves a waiver to keep small volumes of 2 to 8 year rentention records in the current files area
    • A. 

      Base records manager

    • B. 

      Command records manager

    • C. 

      Chief of the office of record

    • D. 

      Functional area records manager

  • 25. 
      what should be done when shipping classified and unclassified records
    • A. 

      Seperate the records before shipping

    • B. 

      Combine the records to save on shipping cost

    • C. 

      Cannot ship classified records from a deployed location

    • D. 

      Combine the records and annotate the records transmittal and receipt form

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