Purchasing Policies And Procedures Quiz
This quiz test employees' knowledge of the purchasing policies and procedures.
- 1.What graphic appears on the cover of the Reference Guide?
- A.
A Picture of City Hall
- B.
A Stack of Coins
- C.
The City Logo
- D.
A Butterfly Made of Money
- 2.The most recent revision of the Reference Guide is:
- A.
03/02/09
- B.
08/02/09
- C.
02/20/07
- D.
02/21/67
- 3.True or False: The purpose of the Reference Guide is to replace the policies and procedures used for carrying out the purchasing function at the City of Coconut Creek.
- A.
True
- B.
False
- 4.Pursuant to Administrative Order G-09 – Receiving of Gifts, employees may accept nominal gifts from vendors and residents in the amount of:
- A.
$20.00
- B.
$15.00
- C.
$10.00
- D.
$ 0.00
- 5.Purchases between $5,000.00 and $24,999.99 require:
- A.
Human Resources’ Approval
- B.
3 Written Competitive Quotes
- C.
Commission Approval
- D.
3 Verbal Quotes
- 6.In lieu of the City going through the formal sealed bid process or acquiring quotes, we may:
- A.
Use an existing State of Florida, Co-op, or other formally competitively bid government contract
- B.
Buy half from one vendor and the other half from another vendor
- C.
Buy half now and the other half later
- D.
Buy half on one employee’s P-Card and the other half on another employee’s P-Card
- 7.The P-Card Authorization Form is used:
- A.
To issue an employee a P-Card
- B.
In lieu of a lost receipt
- C.
For all P-Card purchases over $2,500.00
- D.
To fax a vendor your P-Card information
- 8.True or False: P-Card purchases are exempt from Purchasing Policies and Procedures.
- A.
True
- B.
False
- 9.Blanket Purchase Orders can be used for:
- A.
Individual purchases up to $2,500.00
- B.
An indefinite period of time
- C.
Services and leases for example electricity or copiers
- D.
Items purchased on a recurring basis where individual purchases do not exceed $500.00
- 10.An emergency purchase order can be obtained:
- A.
Anytime during hurricane season
- B.
If you have to meet a deadline
- C.
When the health, safety, or welfare of the citizens or employees may be affected
- D.
When purchasing procedures will take too long
- 11.A Sole Source is:
- A.
A source selected because they manufacture a product that is preferred by the using department
- B.
A source selected when there are no other sources capable of providing the goods or services except for the one selected
- C.
A source selected due to the compatibility of equipment, replacement parts, training, warranty, or some other unique purpose although other sources are available
- D.
A source selected because they claim to be the only available vendor in the area
- 12.True or False: The City of Coconut Creek is a member of the Southeast Florida Governmental Purchasing Co-operative.
- A.
True
- B.
False
- 13.A Check Request is generally issued for:
- A.
Services
- B.
Travel related expenses, memberships, subscriptions
- C.
Equipment repairs and maintenance
- D.
Past due invoices
- 14.A Fixed Asset is:
- A.
A piece of property or equipment which has a unit cost of $1,000.00 or more
- B.
A piece of property or equipment that cannot be moved
- C.
An employee who has been with the City for more than 20 years
- D.
Any purchase that has a total cost of $1,000.00 of more
- 15.True or False: Surplus is City owned property which has a purchase price of $1,000.00 or more, has a City fixed asset number, has been identified as in-operable, no longer in use, obsolete, or not economically feasible to repair or maintain and requires City Commission approval to dispose of.
- A.
True
- B.
False
- 16.The provisions in the Purchasing Division’s Policies and Procedures Reference Guide:
- A.
Are a general “Rule of Thumb”
- B.
Must be followed by all employees, at all times, when conducting City business
- C.
Should be followed when its convenient
- D.
Are not grounds for disciplinary action if violated
- 17.To view current and closed solicitations, awarded bid documents, sole source notifications, current City surplus on auction, vendor information, etc., visit:
- A.
The City Clerk’s Office
- B.
The Purchasing webpage at www.coconutcreek.net/purchasing
- C.
The City’s website at www.coconutcreek.net
- D.
Your Department Administrative Assistant
- 18.True or False: Approved purchase orders are kept and administered by the Purchasing Division.
- A.
True
- B.
False
- 19.Failure to obtain a purchase order or approval for a P-Card purchase is considered:
- A.
An Unauthorized Purchase
- B.
An honest mistake
- C.
Not a big deal
- D.
A criminal misdemeanor
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