Purchasing Policies And Procedures Quiz

19 Questions | Total Attempts: 338

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Purchasing Quizzes & Trivia

This quiz test employees' knowledge of the purchasing policies and procedures.


Questions and Answers
  • 1. 
    What graphic appears on the cover of the Reference Guide?  
    • A. 

      A Picture of City Hall

    • B. 

      A Stack of Coins

    • C. 

      The City Logo

    • D. 

      A Butterfly Made of Money

  • 2. 
    The most recent revision of the Reference Guide is:
    • A. 

      03/02/09

    • B. 

      08/02/09

    • C. 

      02/20/07

    • D. 

      02/21/67

  • 3. 
    True or False: The purpose of the Reference Guide is to replace the policies and procedures used for carrying out the purchasing function at the City of Coconut Creek.
    • A. 

      True

    • B. 

      False

  • 4. 
    Pursuant to Administrative Order G-09 – Receiving of Gifts, employees may accept nominal gifts from vendors and residents in the amount of:
    • A. 

      $20.00

    • B. 

      $15.00

    • C. 

      $10.00

    • D. 

      $ 0.00

  • 5. 
    Purchases between $5,000.00 and $24,999.99 require:  
    • A. 

      Human Resources’ Approval

    • B. 

      3 Written Competitive Quotes

    • C. 

      Commission Approval

    • D. 

      3 Verbal Quotes

  • 6. 
    In lieu of the City going through the formal sealed bid process or acquiring quotes, we may:
    • A. 

      Use an existing State of Florida, Co-op, or other formally competitively bid government contract

    • B. 

      Buy half from one vendor and the other half from another vendor

    • C. 

      Buy half now and the other half later

    • D. 

      Buy half on one employee’s P-Card and the other half on another employee’s P-Card

  • 7. 
    The P-Card Authorization Form is used:
    • A. 

      To issue an employee a P-Card

    • B. 

      In lieu of a lost receipt

    • C. 

      For all P-Card purchases over $2,500.00

    • D. 

      To fax a vendor your P-Card information

  • 8. 
    True or False: P-Card purchases are exempt from Purchasing Policies and Procedures.
    • A. 

      True

    • B. 

      False

  • 9. 
    Blanket Purchase Orders can be used for:
    • A. 

      Individual purchases up to $2,500.00

    • B. 

      An indefinite period of time

    • C. 

      Services and leases for example electricity or copiers

    • D. 

      Items purchased on a recurring basis where individual purchases do not exceed $500.00

  • 10. 
    An emergency purchase order can be obtained:
    • A. 

      Anytime during hurricane season

    • B. 

      If you have to meet a deadline

    • C. 

      When the health, safety, or welfare of the citizens or employees may be affected

    • D. 

      When purchasing procedures will take too long

  • 11. 
    A Sole Source is:
    • A. 

      A source selected because they manufacture a product that is preferred by the using department

    • B. 

      A source selected when there are no other sources capable of providing the goods or services except for the one selected

    • C. 

      A source selected due to the compatibility of equipment, replacement parts, training, warranty, or some other unique purpose although other sources are available

    • D. 

      A source selected because they claim to be the only available vendor in the area

  • 12. 
    True or False: The City of Coconut Creek is a member of the Southeast Florida Governmental Purchasing Co-operative.
    • A. 

      True

    • B. 

      False

  • 13. 
    A Check Request is generally issued for:
    • A. 

      Services

    • B. 

      Travel related expenses, memberships, subscriptions

    • C. 

      Equipment repairs and maintenance

    • D. 

      Past due invoices

  • 14. 
    A Fixed Asset is:
    • A. 

      A piece of property or equipment which has a unit cost of $1,000.00 or more

    • B. 

      A piece of property or equipment that cannot be moved

    • C. 

      An employee who has been with the City for more than 20 years

    • D. 

      Any purchase that has a total cost of $1,000.00 of more

  • 15. 
    True or False: Surplus is City owned property which has a purchase price of $1,000.00 or more, has a City fixed asset number, has been identified as in-operable, no longer in use, obsolete, or not economically feasible to repair or maintain and requires City Commission approval to dispose of.
    • A. 

      True

    • B. 

      False

  • 16. 
    The provisions in the Purchasing Division’s Policies and Procedures Reference Guide:
    • A. 

      Are a general “Rule of Thumb”

    • B. 

      Must be followed by all employees, at all times, when conducting City business

    • C. 

      Should be followed when its convenient

    • D. 

      Are not grounds for disciplinary action if violated

  • 17. 
    To view current and closed solicitations, awarded bid documents, sole source notifications, current City surplus on auction, vendor information, etc., visit:
    • A. 

      The City Clerk’s Office

    • B. 

      The Purchasing webpage at www.coconutcreek.net/purchasing

    • C. 

      The City’s website at www.coconutcreek.net

    • D. 

      Your Department Administrative Assistant

  • 18. 
    True or False: Approved purchase orders are kept and administered by the Purchasing Division.
    • A. 

      True

    • B. 

      False

  • 19. 
    Failure to obtain a purchase order or approval for a P-Card purchase is considered:
    • A. 

      An Unauthorized Purchase

    • B. 

      An honest mistake

    • C. 

      Not a big deal

    • D. 

      A criminal misdemeanor

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