Purchasing Policies And Procedures Quiz

19 Questions | By Pkershaw | Last updated: Mar 21, 2022 | Total Attempts: 338

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This quiz test employees' knowledge of the purchasing policies and procedures.

Questions and Answers

1.

What graphic appears on the cover of the Reference Guide?
- A.
  
  A Picture of City Hall
- B.
  
  A Stack of Coins
- C.
  
  The City Logo
- D.
  
  A Butterfly Made of Money
2.

The most recent revision of the Reference Guide is:
- A.
  
  03/02/09
- B.
  
  08/02/09
- C.
  
  02/20/07
- D.
  
  02/21/67
3.

True or False: The purpose of the Reference Guide is to replace the policies and procedures used for carrying out the purchasing function at the City of Coconut Creek.
- A.
  
  True
- B.
  
  False
4.

Pursuant to Administrative Order G-09 – Receiving of Gifts, employees may accept nominal gifts from vendors and residents in the amount of:
- A.
  
  $20.00
- B.
  
  $15.00
- C.
  
  $10.00
- D.
  
  $ 0.00
5.

Purchases between $5,000.00 and $24,999.99 require:
- A.
  
  Human Resources’ Approval
- B.
  
  3 Written Competitive Quotes
- C.
  
  Commission Approval
- D.
  
  3 Verbal Quotes
6.

In lieu of the City going through the formal sealed bid process or acquiring quotes, we may:
- A.
  
  Use an existing State of Florida, Co-op, or other formally competitively bid government contract
- B.
  
  Buy half from one vendor and the other half from another vendor
- C.
  
  Buy half now and the other half later
- D.
  
  Buy half on one employee’s P-Card and the other half on another employee’s P-Card
7.

The P-Card Authorization Form is used:
- A.
  
  To issue an employee a P-Card
- B.
  
  In lieu of a lost receipt
- C.
  
  For all P-Card purchases over $2,500.00
- D.
  
  To fax a vendor your P-Card information
8.

True or False: P-Card purchases are exempt from Purchasing Policies and Procedures.
- A.
  
  True
- B.
  
  False
9.

Blanket Purchase Orders can be used for:
- A.
  
  Individual purchases up to $2,500.00
- B.
  
  An indefinite period of time
- C.
  
  Services and leases for example electricity or copiers
- D.
  
  Items purchased on a recurring basis where individual purchases do not exceed $500.00
10.

An emergency purchase order can be obtained:
- A.
  
  Anytime during hurricane season
- B.
  
  If you have to meet a deadline
- C.
  
  When the health, safety, or welfare of the citizens or employees may be affected
- D.
  
  When purchasing procedures will take too long
11.

A Sole Source is:
- A.
  
  A source selected because they manufacture a product that is preferred by the using department
- B.
  
  A source selected when there are no other sources capable of providing the goods or services except for the one selected
- C.
  
  A source selected due to the compatibility of equipment, replacement parts, training, warranty, or some other unique purpose although other sources are available
- D.
  
  A source selected because they claim to be the only available vendor in the area
12.

True or False: The City of Coconut Creek is a member of the Southeast Florida Governmental Purchasing Co-operative.
- A.
  
  True
- B.
  
  False
13.

A Check Request is generally issued for:
- A.
  
  Services
- B.
  
  Travel related expenses, memberships, subscriptions
- C.
  
  Equipment repairs and maintenance
- D.
  
  Past due invoices
14.

A Fixed Asset is:
- A.
  
  A piece of property or equipment which has a unit cost of $1,000.00 or more
- B.
  
  A piece of property or equipment that cannot be moved
- C.
  
  An employee who has been with the City for more than 20 years
- D.
  
  Any purchase that has a total cost of $1,000.00 of more
15.

True or False: Surplus is City owned property which has a purchase price of $1,000.00 or more, has a City fixed asset number, has been identified as in-operable, no longer in use, obsolete, or not economically feasible to repair or maintain and requires City Commission approval to dispose of.
- A.
  
  True
- B.
  
  False
16.

The provisions in the Purchasing Division’s Policies and Procedures Reference Guide:
- A.
  
  Are a general “Rule of Thumb”
- B.
  
  Must be followed by all employees, at all times, when conducting City business
- C.
  
  Should be followed when its convenient
- D.
  
  Are not grounds for disciplinary action if violated
17.

To view current and closed solicitations, awarded bid documents, sole source notifications, current City surplus on auction, vendor information, etc., visit:
- A.
  
  The City Clerk’s Office
- B.
  
  The Purchasing webpage at www.coconutcreek.net/purchasing
- C.
  
  The City’s website at www.coconutcreek.net
- D.
  
  Your Department Administrative Assistant
18.

True or False: Approved purchase orders are kept and administered by the Purchasing Division.
- A.
  
  True
- B.
  
  False
19.

Failure to obtain a purchase order or approval for a P-Card purchase is considered:
- A.
  
  An Unauthorized Purchase
- B.
  
  An honest mistake
- C.
  
  Not a big deal
- D.
  
  A criminal misdemeanor