Pre-assessment Exam - Timesheet / Labor Distribution/ Payroll

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Pre-assessment Exam - Timesheet / Labor Distribution/ Payroll - Quiz


A payroll is the term given to a company’s list of employees, and it also refers to the total amount of money a company pays its employees. What can you tell us about the different things associated with a payroll?


Questions and Answers
  • 1. 

    How many pay frequencies are allowed to be setup in GCS?  Name them.

    Correct Answer(s)
    (4)- Weekly, Bi-weekly, Semi-monthly, Monthly
    Explanation
    GCS allows for four pay frequencies to be set up: weekly, bi-weekly, semi-monthly, and monthly. These options provide flexibility for organizations to choose the pay frequency that best suits their needs and the preferences of their employees. Weekly pay frequency means employees are paid every week, bi-weekly means they are paid every two weeks, semi-monthly means they are paid twice a month, and monthly means they are paid once a month.

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  • 2. 

    ________  is used in timesheet entry to specify premium or straight rates of pay.

    Correct Answer(s)
    Pay Type
    Explanation
    Pay Type is used in timesheet entry to specify premium or straight rates of pay. This term refers to the classification or category of payment that an employee receives for their work. It helps differentiate between different types of compensation, such as regular wages or overtime pay. By selecting the appropriate pay type, employers can accurately calculate and record the amount of money owed to an employee based on their agreed-upon rate of pay.

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  • 3. 

    For salaried employees, what is the pay type that should be used if I need to pay a premium rate that is on top of the salary rate?

    Correct Answer(s)
    OS Pay type
    Explanation
    The OS Pay type should be used for salaried employees if there is a need to pay a premium rate on top of the regular salary rate.

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  • 4. 

    The Accounting Period Ending Date for in the Print/Post Labor Distribution screen is an informational field only.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The Accounting Period Ending Date in the Print/Post Labor Distribution screen is only meant to provide information and does not have any functional significance. It does not affect any calculations or processes within the system. Therefore, the statement that the Accounting Period Ending Date is an informational field only is true.

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  • 5. 

    What process automatically creates a terminating timesheet?

    Correct Answer
    Create Leave Payout Timesheets
    Explanation
    The process that automatically creates a terminating timesheet is the creation of Leave Payout Timesheets. This process generates timesheets specifically for employees who are leaving the company, allowing for the calculation and payout of any remaining leave entitlements. These timesheets are created automatically to ensure a smooth and efficient process for managing the termination of employees and their accrued leave.

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  • 6. 

    How do I correct a bonus timesheet after posting the labor distribution?

    Correct Answer
    Enter Reversing Bonus Timesheets
    Explanation
    After posting the labor distribution, if there is a need to correct a bonus timesheet, the appropriate action is to enter reversing bonus timesheets. This means entering a new timesheet with negative values that cancel out the incorrect entries made in the previous timesheet. By doing so, the incorrect entries are reversed and the correct values can be entered in the new timesheet. This ensures accurate and updated bonus calculations in the labor distribution.

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  • 7. 

    Labor only timesheet will be included when I create payroll from timesheet. True or False

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The labor only timesheet will not be included when creating payroll from the timesheet.

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  • 8. 

    What triggers the timesheet status “Posted to GL”?

    Correct Answer
    Posting to Labor Distribution
    Explanation
    The timesheet status "Posted to GL" is triggered when the timesheet is posted to the Labor Distribution system. This means that the hours worked by an employee have been allocated to the appropriate cost centers or accounts in the company's general ledger. This status indicates that the timesheet information has been successfully integrated into the company's financial records.

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  • 9. 

    When is “Posted to Payroll” updated in the Enter/Edit timesheet screen?

    Correct Answer
    Create Payroll from Timesheets
  • 10. 

    How would you correct a regular timesheet after posting the labor distribution?

    Correct Answer
    Enter Correcting 1 and 2 Timesheets
  • 11. 

    How many major leave types can be setup in GCS?

    • A.

      2

    • B.

      3

    • C.

      4

    Correct Answer
    C. 4
    Explanation
    The correct answer is 4 because GCS allows for the setup of four major leave types.

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  • 12. 

    Where do I go to setup leave accrual?

    Correct Answer
    Payroll and HR > Control Files > Advanced > Leave Types
    Explanation
    To setup leave accrual, you need to navigate to the "Payroll and HR" section in the system. From there, go to "Control Files" and then select "Advanced". Finally, choose "Leave Types" to access the settings for leave accrual.

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  • 13. 

    If you need to grant leave hours on a specific date during the year for all employees, what computation method should you use?

    • A.

      One-time Block on Date

    • B.

      Pay Period

    • C.

      Anniversary Block on Date

    Correct Answer
    A. One-time Block on Date
    Explanation
    To grant leave hours on a specific date during the year for all employees, the most appropriate computation method to use would be "One-time Block on Date." This method allows for a one-time allocation of leave hours on a specific date, ensuring that all employees receive the designated leave hours on that particular day. This method is suitable for situations where a specific event or occasion requires all employees to be granted leave hours simultaneously.

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  • 14. 

    I have a new deduction code that I set up in Payroll and HR > Control Files > Advanced > Deduction Codes.  What screen should I update after creating it?

    Correct Answer
    Update Employee Master File > Employee Deductions tab
    Explanation
    After setting up a new deduction code in Payroll and HR > Control Files > Advanced > Deduction Codes, the screen that should be updated is the Employee Master File > Employee Deductions tab. This is where the deduction code will be linked to the employee's record, allowing the deduction to be applied to their payroll.

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  • 15. 

    What tool kit can I use to mass delete all timesheets entered for a given pay period if I have posted the labor distribution?

    Correct Answer
    Should NOT delete posted timesheets
    Explanation
    To mass delete all timesheets entered for a given pay period while ensuring that posted timesheets are not deleted, you can use a specific tool kit designed for this purpose. This tool kit will allow you to select and delete only the timesheets that have not been posted, ensuring that the posted timesheets remain intact. By using this tool kit, you can efficiently remove the unwanted timesheets without affecting the accuracy of the posted data.

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  • 16. 

    What toolkit can I use to automatically create a reversing timesheet entry?

    • A.

      UDEL-TS

    • B.

      UREV-TS

    • C.

      UAUTO-TS

    Correct Answer
    B. UREV-TS
    Explanation
    UREV-TS is the correct answer because it is the toolkit that can be used to automatically create a reversing timesheet entry. The other options, UDEL-TS and UAUTO-TS, do not specify any functionality related to creating reversing timesheet entries.

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  • 17. 

    What toolkit can I use to auto-adjust all timesheets of salaried employees?

    • A.

      UDEL-TS

    • B.

      UREV-TS

    • C.

      UAUTO-TS

    Correct Answer
    C. UAUTO-TS
    Explanation
    UAUTO-TS is the correct answer because it suggests the use of an automated toolkit for adjusting timesheets of salaried employees. This toolkit likely has features that can automatically calculate and adjust the timesheets based on predefined rules or parameters. The other options, UDEL-TS and UREV-TS, do not specifically mention automation or auto-adjustment, making them less suitable for this purpose.

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  • 18. 

    Where do I go to setup the default pay type?

    Correct Answer
    Payroll and HR > Control Files > General > Payroll Control File > Timesheets and Employee tab
    Explanation
    To setup the default pay type, you need to go to the Payroll and HR section in the system. From there, navigate to Control Files and then select the General option. Within the General settings, locate the Payroll Control File and open it. Once inside, go to the Timesheets and Employee tab. This is where you can configure and set up the default pay type for your payroll system.

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  • 19. 

    Where do I go to verify the current and last pay period ending dates?

    Correct Answer
    Payroll and HR > Control Files > General > Payroll Control File > Pay Period Ending Dates tab
    Explanation
    The current and last pay period ending dates can be verified by navigating to the Payroll and HR section in the system. From there, go to Control Files and select the General option. Within the General settings, locate and select the Payroll Control File. Finally, click on the Pay Period Ending Dates tab to view the relevant information.

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  • 20. 

    When 'Apply to Exempt Employees' option is selected in the Pay Type File, exempt employees can use the valid pay type set up set up for non-exempt employees.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    When the "Apply to Exempt Employees" option is selected in the Pay Type File, it means that the valid pay type set up for non-exempt employees can also be used by exempt employees. This implies that exempt employees have the flexibility to choose from the same pay types as non-exempt employees, allowing for consistency and ease of use in the payroll system. Therefore, the statement "True" is the correct answer.

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  • 21. 

    How do I correct the situation if I posted the payroll journal to the wrong period?

    Correct Answer
    Enter a reversing journal entry into the wrong period, keying the debits as credits and the credits as debits. Select the box to Reverse Next Period.
    Explanation
    To correct the situation if the payroll journal was posted to the wrong period, you can enter a reversing journal entry into the wrong period. This means that you will switch the debits and credits, so that the debits become credits and the credits become debits. Additionally, you should select the option to Reverse Next Period, which will automatically reverse the entry in the next accounting period. This will help to undo the incorrect posting and ensure that the payroll is recorded accurately in the correct period.

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  • 22. 

    If an employee is setup for Direct Deposit, how can I process a paycheck for him?

    Correct Answer
    Unselect the “Active” checkbox in the Employee Bank Table.
    Explanation
    To process a paycheck for an employee who is setup for Direct Deposit, you need to unselect the "Active" checkbox in the Employee Bank Table. This action will deactivate the direct deposit for that particular employee, allowing you to process a physical paycheck instead.

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  • 23. 

    How can I suspend direct deposit so I can process paycheck for all employees?  How can I revert back to using direct deposit?

    Correct Answer
    Use toolkit USTOP-DD, S to suspend. To revert back to direct deposit, enter R to restore.
    Explanation
    The correct answer suggests that in order to suspend direct deposit and process paychecks for all employees, the toolkit USTOP-DD should be used with the command "S" to suspend. To revert back to using direct deposit, the command "R" should be entered to restore the direct deposit functionality.

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  • 24. 

    Which screens are updated after posting the payroll journal?

    Correct Answer
    Edit Payroll File – all records deleted. Earnings Record File – payroll per employee posted. Employee Master File – Leave Accruals tab updated. GL – payroll journal posted.
    Explanation
    After posting the payroll journal, the screens that are updated are as follows: Edit Payroll File - all records are deleted, Earnings Record File - payroll per employee is posted, Employee Master File - Leave Accruals tab is updated, and GL - payroll journal is posted.

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  • 25. 

    What is preventing a negative payroll record from posting to the General Ledger in the Print\Post Payroll Journal screen?

    Correct Answer
    Post negative pay if present in the Payroll file is unchecked.
    Explanation
    The reason a negative payroll record is prevented from posting to the General Ledger in the Print/Post Payroll Journal screen is because the option to "Post negative pay if present in the Payroll file" is unchecked. This means that any negative pay amounts in the payroll file will not be included in the posting process to the General Ledger.

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  • 26. 

    Where do I enter employee bank information which is needed for direct deposit payroll payments?

    Correct Answer
    Payroll and HR > Employee > Bank Info > Employee Bank Table
    Explanation
    To enter employee bank information for direct deposit payroll payments, you need to go to the Payroll and HR section, then select the Employee tab. From there, you can access the Bank Info option, which will lead you to the Employee Bank Table where you can enter the necessary details.

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  • 27. 

    I can only enter up to tenth decimal place in Timesheet in GCS or in Time and Expense.  True or False

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The explanation for the given correct answer is that in Timesheet in GCS or in Time and Expense, users are only allowed to enter up to the tenth decimal place. This means that they can enter values with up to 10 decimal places, but not more than that.

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  • 28. 

    What are the required pay types when using Assumed Pay Timesheets?  Choose the answers below.

    • A.

      ASP

    • B.

      REV

    • C.

      OSP

    Correct Answer(s)
    A. ASP
    B. REV
    Explanation
    When using Assumed Pay Timesheets, the required pay types are ASP and REV. These pay types are necessary for accurately tracking and recording assumed pay information. The ASP pay type represents the assumed pay amount for a specific task or project, while the REV pay type represents the revenue generated from that task or project. Including both ASP and REV pay types ensures that all financial aspects related to the timesheets are properly accounted for.

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  • 29. 

    Current accounting period ending is 4/30/11 and next accounting period ending is 5/31/11.  If I have unposted timesheets dated 3/15/11, and my current pay period end date is 4/15/11, in which period will the labor distribution be posted?

    Correct Answer(s)
    current accounting period ending 4/30/11
    Explanation
    The labor distribution will be posted in the current accounting period ending 4/30/11. This is because the unposted timesheets are dated 3/15/11, which falls within the current pay period end date of 4/15/11. Therefore, the labor distribution for these timesheets will be included in the current accounting period ending 4/30/11.

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  • 30. 

    Current accounting period ending is 4/30/11 and next accounting period ending is 5/31/11.  If I have unposted timesheets dated 5/15/11, and my current pay period end date is 4/30/11, in which period will the labor distribution be posted?

    Correct Answer(s)
    next accounting period 5/31/11
    Explanation
    The labor distribution will be posted in the next accounting period, which is 5/31/11. Since the current pay period end date is 4/30/11 and the unposted timesheets are dated 5/15/11, they fall within the next accounting period. Therefore, the labor distribution for these timesheets will be posted in the next accounting period.

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  • Current Version
  • Feb 05, 2024
    Quiz Edited by
    ProProfs Editorial Team
  • May 13, 2011
    Quiz Created by
    Manelleangeles
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