Outlook Calendar Trivia Questions
This quiz is designed to test your knowledge on how to; manage calendars, customise calendars & using multiple calendars
Questions and Answers
- 1.
To switch to Calendar, you must quit and restart Outlook
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
To switch to Calendar, you do not need to quit and restart Outlook. Outlook has a built-in feature that allows you to easily switch between different modules, such as Mail, Calendar, Contacts, and Tasks, without the need to close and reopen the application. This feature enables users to seamlessly navigate between different functionalities within Outlook. Therefore, the statement that you must quit and restart Outlook to switch to Calendar is false.Rate this question:
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- 2.
Which of the following would best be entered as an event in your Calendar?
- A.
A party that occurs from 4:00pm – 6:00pm
- B.
A birthday
- C.
A visit to the dentist
Correct Answer
B. A birthdayExplanation
A birthday would best be entered as an event in your calendar because it is a specific occasion that occurs on a particular date. Unlike a party or a visit to the dentist, a birthday is a personal event that is unique to an individual and is typically celebrated annually. Therefore, it is important to mark it on the calendar to ensure that you remember and can plan accordingly for any celebrations or activities associated with it.Rate this question:
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- 3.
Which type of Calendar entry should you use if others at your workplace are involved?
- A.
A meeting
- B.
An appointment
- C.
An event
- D.
A task
Correct Answer
A. A meetingExplanation
If others at your workplace are involved, you should use a meeting as the type of calendar entry. A meeting typically involves multiple people coming together to discuss or work on a specific topic or project. It allows for coordination and collaboration among team members, ensuring that everyone is aware of the meeting and can participate as necessary. Using a meeting entry helps to schedule and organize the time, location, and attendees, making it easier for everyone involved to plan and prepare accordingly.Rate this question:
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- 4.
When you mark a task as complete, what happens to it?
- A.
It’s deleted from Outlook
- B.
It gets moved to the To-Do Bar
- C.
It appears crossed off and sticks to the day on which you completed it
Correct Answer
C. It appears crossed off and sticks to the day on which you completed itExplanation
When you mark a task as complete, it appears crossed off and sticks to the day on which you completed it. This means that the task is visually marked as completed, but it remains visible on the calendar or task list, allowing you to track your progress and review completed tasks.Rate this question:
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- 5.
You’ve finished a task but you want to keep a record that you’ve done it. The best way to remove the item from the To-Do Bar is to:
- A.
Delete it by right clicking and then clicking Delete
- B.
Mark the item as complete using the Mark Complete command
- C.
Delete it by selecting it and pressing the Delete key
Correct Answer
B. Mark the item as complete using the Mark Complete commandExplanation
To remove an item from the To-Do Bar while keeping a record of its completion, the best way is to mark the item as complete using the Mark Complete command. This action will indicate that the task has been finished without deleting it entirely, allowing you to track your progress and keep a record of your accomplishments.Rate this question:
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- 6.
What happens when you drag a message to the Tasks area of the To-Do Bar?
- A.
A follow-up flag is added to the message
- B.
You create a new task
- C.
The message is moved from your inbox to Tasks
Correct Answer
B. You create a new taskExplanation
When you drag a message to the Tasks area of the To-Do Bar, you create a new task. This means that the message is no longer in your inbox, but instead, it is converted into a task that you can manage separately. This allows you to prioritize and organize your tasks more efficiently, ensuring that important messages are not overlooked or forgotten.Rate this question:
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- 7.
The automatic reminder time for meetings and appointments is 15 minutes. However, it’s possible to change the automatic setting to something else
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The given statement is true because it states that the automatic reminder time for meetings and appointments is 15 minutes, but it is also possible to change this setting to a different time. This means that the default setting is 15 minutes, but users have the flexibility to customize it according to their preferences.Rate this question:
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- 8.
You’ve double-clicked a recurring appointment to change it. In the dialogue box that opens, you see two options. Which option allows you to change the details for all instances of the appointment?
- A.
Open this occurrence
- B.
Open all appointments
- C.
Open the series
Correct Answer
C. Open the seriesExplanation
The correct answer is "Open the series". This option allows you to change the details for all instances of the recurring appointment. By selecting this option, any changes made to the appointment will be applied to all future instances of the appointment as well.Rate this question:
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- 9.
You have a regular meeting that occurs on the first day of each month. The meeting occurs each month for an entire year. How many times do you need to type the details of the meeting?
- A.
1
- B.
12
- C.
365
Correct Answer
A. 1Explanation
Since the regular meeting occurs on the first day of each month for an entire year, you only need to type the details of the meeting once. This is because the meeting happens every month on the same day, so you don't need to retype the details each time.Rate this question:
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- 10.
You can use coloured categories for colour-code calendar entries
- A.
True
- B.
False
Correct Answer
A. TrueExplanation
The statement is true because using coloured categories for color-coding calendar entries is a common and widely used practice. It helps to visually differentiate and organize different types of events or tasks in a calendar, making it easier to identify and prioritize them. By assigning specific colors to specific categories, individuals can quickly identify and understand the nature of each entry, improving efficiency and productivity in managing their schedules.Rate this question:
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- 11.
You need to leave for a business appointment an hour before it starts. How do you remember to do this but still accurately reflect the actual start time of the appointment in your Calendar?
- A.
Schedule the appointment so that it starts an hour earlier in your calendar
- B.
Schedule the appointment for the actual start time and set a reminder for 1 hour before the start of the appointment
- C.
Book the appointment as an event for the day
Correct Answer
B. Schedule the appointment for the actual start time and set a reminder for 1 hour before the start of the appointmentExplanation
The best way to remember to leave for a business appointment an hour before it starts is to schedule the appointment for the actual start time in your calendar and set a reminder for 1 hour before the start of the appointment. This way, you will be notified in advance and have enough time to prepare and leave on time. Scheduling the appointment earlier in your calendar may cause confusion and inaccurately reflect the actual start time of the appointment. Booking the appointment as an event for the day may not provide a specific reminder time, making it easier to forget about the need to leave early.Rate this question:
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- 12.
After you give a certain category a colour, the colour can’t be changed.
- A.
True
- B.
False
Correct Answer
B. FalseExplanation
Once a certain category is assigned a color, it is possible to change the color. This means that the statement "After you give a certain category a colour, the colour can’t be changed" is false. Categories can be reassigned different colors as needed, allowing for flexibility in the color-coding system.Rate this question:
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- 13.
A dashed border for an appointment means that time has been set to:
- A.
Busy
- B.
Out of Office
- C.
Tentative
Correct Answer
C. TentativeExplanation
A dashed border for an appointment typically indicates that the time has been set to "Tentative." This means that the appointment is not confirmed or finalized yet, and there is a possibility of it being changed or canceled. It is a way of marking the appointment as uncertain or subject to change.Rate this question:
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- 14.
How many categories can you assign to any one message?
- A.
One
- B.
Two
- C.
Three
- D.
Unlimited
Correct Answer
D. UnlimitedExplanation
You can assign unlimited categories to any one message. This means that there is no limit to the number of categories you can assign to a message, allowing for better organization and easier retrieval of information.Rate this question:
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- 15.
Your main, default calendar will always be called this:
- A.
Calendar
- B.
My Calendar
- C.
Whatever you choose to name it
Correct Answer
A. CalendarExplanation
The main, default calendar is always called "Calendar". This is because "Calendar" is the standard and most commonly used name for the default calendar. It is a generic name that accurately represents the purpose of the calendar, which is to organize and track events, appointments, and important dates. While users have the option to customize and choose different names for their calendars, the default name remains "Calendar" for simplicity and ease of understanding.Rate this question:
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- 16.
If you want to see how multiple schedules look as one, do this:
- A.
Use side-by-side mode
- B.
Clear the check boxes for all but one calendar
- C.
Select the check boxes for all your calendars
- D.
Use overlay mode
Correct Answer
C. Select the check boxes for all your calendarsExplanation
This answer suggests that in order to see how multiple schedules look as one, the user should select the check boxes for all their calendars. This implies that by selecting all the calendars, the schedules from each calendar will be displayed together, allowing the user to view them simultaneously.Rate this question:
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- 17.
In outlook 2007, you use the Calendar command to create a new calendar. When you do this you are creating a new ___________ in which to store calendar items.
Correct Answer
folderExplanation
When you use the Calendar command in Outlook 2007 to create a new calendar, you are actually creating a new folder in which you can store calendar items. This folder will serve as a dedicated space to organize and manage your calendar entries, allowing you to easily access and view your schedule. By creating a separate folder for your calendar, you can keep it distinct from other types of items in Outlook and have a more efficient way of managing your appointments, events, and reminders.Rate this question:
- 18.
You can hide a calendar from view in the main outlook window but still keep it available for future use by doing the following in the Navigation Pane:
- A.
Clicking the arrow next to its group name to collapse it’s group
- B.
Right-clicking the calendar and clicking Delete
- C.
Clearing the check box next to the entry for the calendar
Correct Answer
C. Clearing the check box next to the entry for the calendarExplanation
By clearing the check box next to the entry for the calendar in the Navigation Pane, the calendar will be hidden from view in the main Outlook window. However, it will still be available for future use. This means that the calendar will not be displayed, but the user can easily access it again whenever needed.Rate this question:
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Current Version
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Mar 21, 2023Quiz Edited by
ProProfs Editorial Team -
Jul 17, 2017Quiz Created by
Teresa Walker
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