Office 365 Assessment - Aim

You can schedule a Lync meeting with both internal and external users via Outlook. This means that you can invite both colleagues within your organization as well as individuals outside of your organization to participate in a Lync meeting through Outlook. This feature allows for easy collaboration and communication with both internal and external stakeholders.

In Word or Excel, users have the option to share a saved file directly within the application. This means that they can easily collaborate with others by sending the file through email or sharing it on a cloud storage platform. This feature allows for efficient collaboration and easy sharing of files without having to exit the application. Therefore, the statement "True" is correct.

It is possible to start a Lync session within Outlook. Lync is a communication platform that allows users to chat, make audio and video calls, and schedule meetings. By integrating Lync with Outlook, users can easily initiate a Lync session directly from their email client, making it convenient to communicate with colleagues and contacts without switching between different applications.

When a meeting or appointment is scheduled in Outlook's calendar, it will automatically change your status within Lync. This integration between the two platforms allows for a seamless transition in your availability and ensures that others are aware of your schedule during the meeting time.

The statement is stating that you have the capability to share your calendar with both internal and external users. This means that you can grant access to individuals within your organization as well as individuals outside of your organization. Therefore, the correct answer is true.

The statement "You can only use Lync if you have a web camera" is false. Lync is a communication platform that allows users to connect and communicate through various methods such as instant messaging, audio calls, and video calls. While having a web camera can enhance the communication experience by enabling video calls, it is not a requirement to use Lync. Users can still use Lync for instant messaging and audio calls without a web camera.

The statement is incorrect because it is possible to search for employees within Lync. Lync is a communication platform that allows users to search for and connect with other employees within an organization. Users can search for colleagues by name, department, or other criteria to find and communicate with them easily. Therefore, the correct answer is False.

A red X on a One Drive folder or file indicates a sync issue because it means that there is a problem with syncing that particular folder or file between the local device and the One Drive cloud storage. This could be due to various reasons such as network connectivity issues, conflicts with other files, or insufficient storage space. The red X serves as a visual indicator for the user to identify and resolve the sync problem.

Lync is a communication tool that allows users to have online meetings and collaborate with others. It is not limited to only AIM employees, but can also be used to connect with individuals who are not part of the AIM organization. Therefore, the statement that Lync can be used to have online meetings with non-AIM employees is true.

SharePoint files can be accessed directly on your computer because SharePoint provides a sync feature that allows users to sync their SharePoint libraries with their local computer. This means that users can access and work with their SharePoint files directly on their computer without needing to use the web site. This feature provides convenience and flexibility for users who may prefer working with files directly on their computer rather than through a web browser.

When opening a file from SharePoint and receiving a message that the file is checked out, it means that someone else is currently using or editing the file. In SharePoint, when a file is checked out by one user, it is locked to prevent others from making conflicting changes. This ensures that only one person can modify the file at a time, avoiding any potential conflicts or data loss. Therefore, the statement is true.

This statement is false because when sharing a file, it is often more efficient and convenient to send a link rather than attaching the file itself. Attaching a file can increase the size of the email and cause potential issues with email servers or recipient's mailbox limits. Sending a link allows the recipient to access the file directly from a cloud storage service or file sharing platform, ensuring that the file is always up-to-date and easily accessible.