Program Oversight And Reimbursement System

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Program Oversight And Reimbursement System - Quiz

Valley Oak Children's Services Annual Provider Training 213-2014


Questions and Answers
  • 1. 

    The United States Department of Agriculture (USDA) sets the regulations for the Child and Adult Care Food Program (CACFP).

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The United States Department of Agriculture (USDA) is responsible for setting the regulations for the Child and Adult Care Food Program (CACFP). This program ensures that nutritious meals and snacks are provided to eligible children and adults in child care centers, family day care homes, after-school programs, and emergency shelters. The USDA establishes guidelines for meal patterns, food safety, and nutrition education to promote the health and well-being of participants in the program. Therefore, the statement "The United States Department of Agriculture (USDA) sets the regulations for the Child and Adult Care Food Program (CACFP)" is true.

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  • 2. 

    As a sponsor of the CACFP, Valley Oak Children's Services (VOCS) must ensure providers are meeting all program regulations for continued participation.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    As a sponsor of the CACFP, Valley Oak Children's Services (VOCS) is responsible for ensuring that providers are complying with all program regulations in order to continue participating in the program. This means that VOCS must monitor and assess providers' adherence to the rules and requirements set forth by the CACFP to maintain program integrity and ensure that children receive nutritious meals. Therefore, the statement "True" accurately reflects the role of Valley Oak Children's Services as a sponsor of the CACFP.

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  • 3. 

    VOCS may visit a provider's home anytime during the month during the provider's normal child care hours (including weekends and evenings).

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    According to the statement, VOCS (presumably referring to a regulatory or oversight agency) have the authority to visit a provider's home at any time during the month, including weekends and evenings, within the provider's normal child care hours. This implies that the statement is true, as it suggests that providers may be subject to unannounced visits from VOCS at any time during their operating hours.

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  • 4. 

    A provider is required to notify the office if they will be away from the home during regularly scheduled meal times.  If notification is not given and VOCS monitors attempt a visit and no one is home, the meal will be disallowed.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because the provider is required to inform the office if they will not be at home during regularly scheduled meal times. If they fail to provide this notification and the VOCs monitors attempt a visit but find no one at home, the meal will be disallowed. This implies that it is important for the provider to notify the office of their absence to avoid any issues with the meal being disallowed.

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  • 5. 

    If a VOCS monitor arrives at the provider's home and the provider is not present, but the provider assistant is present, the monitor is required to:

    • A.

      Conduct the visit with the assistant including reviewing records

    • B.

      Leave and come back later when the provider is home

    • C.

      Leave and return on a different day

    Correct Answer
    A. Conduct the visit with the assistant including reviewing records
    Explanation
    If a VOCS monitor arrives at the provider's home and the provider is not present, but the provider assistant is present, the monitor is required to conduct the visit with the assistant including reviewing records. This means that the monitor can proceed with the visit and gather the necessary information from the assistant, including reviewing any relevant records that are available. It is not necessary for the monitor to leave and come back later when the provider is home or to return on a different day.

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  • 6. 

    If a child is normally scheduled for a PM snack but leaves early and does not eat PM snack that day,  the provider can still claim that child for PM snack.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    The provider cannot claim the child for PM snack if the child leaves early and does not eat the snack that day.

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  • 7. 

    During a home visit a VOCS monitor finds that the provider has not recorded her menus and attendance for the last three days.  What will the consequences be?

    • A.

      The provider will be declared Seriously Deficient and the meals not recorded will be disallowed

    • B.

      Nothing at all

    Correct Answer
    A. The provider will be declared Seriously Deficient and the meals not recorded will be disallowed
    Explanation
    If the provider has not recorded her menus and attendance for the last three days, the consequences will be that she will be declared Seriously Deficient and the meals not recorded will be disallowed. This means that the provider will face negative repercussions for not fulfilling her responsibilities, and any meals that were not properly documented will not be eligible for reimbursement or recognition.

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  • 8. 

    A provider regularly claims 6 children for dinner.  VOCS monitors arrive for a dinner visit and there are only 2 children present for the meal.  This is the only day during the month that all children were absent. To ensure accurate claiming, the provider can expect what from VOCS? (check all that apply)

    • A.

      Nothing at all

    • B.

      A follow up visit to view the meal again with all children present

    • C.

      Parent/guardian surveys

    Correct Answer(s)
    B. A follow up visit to view the meal again with all children present
    C. Parent/guardian surveys
    Explanation
    The provider can expect a follow-up visit to view the meal again with all children present because the discrepancy in the number of claimed children raises suspicion and the VOCS monitors would want to verify the accuracy of the claim. Additionally, parent/guardian surveys may also be conducted to gather more information and ensure accurate claiming.

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  • 9. 

    There are two types of reimbursement: Tier 1 and Tier 2.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    The statement is true because it states that there are two types of reimbursement: Tier 1 and Tier 2. This implies that there is a classification system for reimbursements and they are categorized into these two tiers.

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  • 10. 

    If a provider has been declared seriously deficient and they fail to correct the deficiency, they may be disqualified from participation in the food program for how many years?

    • A.

      1

    • B.

      2

    • C.

      3

    • D.

      5

    • E.

      7

    Correct Answer
    E. 7
    Explanation
    If a provider has been declared seriously deficient and fails to correct the deficiency, they may be disqualified from participation in the food program for 7 years.

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  • 11. 

    A provider may qualify for the higher Tier 1 rate for all children enrolled in her care if her home is within the boundary of a elementary school where 50% or more of the children enrolled qualify for Free and Reduced Price Meals through the National School Lunch Program.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    If a provider's home is located within the boundary of an elementary school where 50% or more of the children enrolled qualify for Free and Reduced Price Meals through the National School Lunch Program, then the provider may qualify for the higher Tier 1 rate for all children enrolled in her care. This means that if the given condition is met, the statement is true.

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  • 12. 

    All providers may be reimbursed for meals served to their own children regardless of their family income.

    • A.

      True

    • B.

      False

    Correct Answer
    B. False
    Explanation
    This statement is false. Providers may only be reimbursed for meals served to their own children if they meet certain income eligibility requirements. Family income is a determining factor for reimbursement eligibility, meaning that not all providers may be reimbursed for meals served to their own children.

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  • 13. 

    A provider who lives in a Tier 2 elementary school neighborhood (one where less than 50% of the children enrolled qualify for the Free and Reduced Price Meals) can receive Tier 1 reimbursement if he/she is income eligible.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    In this question, it is stated that a provider who lives in a Tier 2 elementary school neighborhood can receive Tier 1 reimbursement if he/she is income eligible. This means that even though the provider lives in a neighborhood where less than 50% of the children enrolled qualify for the Free and Reduced Price Meals, they can still receive Tier 1 reimbursement if they meet the income eligibility criteria. Therefore, the statement is true.

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  • 14. 

    A provider must notify VOCS if they move.  In order to continue on the food program, a licensed provider must send to us:

    • A.

      A letter saying when they moved

    • B.

      A copy of a signed Facility Profile sheet or License from Community Care Licensing with the new effective date

    • C.

      A signed note from parents stating that they are aware that the provider is unlicensed

    Correct Answer
    B. A copy of a signed Facility Profile sheet or License from Community Care Licensing with the new effective date
    Explanation
    The correct answer is the copy of a signed Facility Profile sheet or License from Community Care Licensing with the new effective date. This document serves as proof that the provider has moved and has obtained the necessary license or facility profile in the new location. It ensures that the provider is in compliance with the regulations and requirements set by the Community Care Licensing.

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  • 15. 

    A provider decides that she/he does not want to claim on the food program for a few months.  The provider should:

    • A.

      Inform VOCS when they arrive for their next home visit

    • B.

      Notify VOCS the first day of inactivity

    • C.

      Do nothing

    Correct Answer
    B. Notify VOCS the first day of inactivity
    Explanation
    The correct answer is to notify VOCS the first day of inactivity. This is important because VOCS needs to be informed about any changes in the provider's participation in the food program. By notifying VOCS on the first day of inactivity, the provider ensures that their absence from the program is properly recorded and documented. This helps maintain accurate records and prevents any potential issues or misunderstandings in the future.

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  • 16. 

    VOCS conducts site monitoring visits to our provider homes to ensure program compliance.  How many site monitoring visits (aka home visits) will each provider receive during the program year (minimum)?

    • A.

      1

    • B.

      2

    • C.

      3

    • D.

      4

    Correct Answer
    C. 3
    Explanation
    Each provider will receive a minimum of 3 site monitoring visits during the program year. These visits are conducted by VOCS to ensure program compliance at the provider homes.

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  • 17. 

    If a provider qualifies for the lower Tier 2 reimbursement rate, she has the following options: (choose all that apply)

    • A.

      They can distribute Meal Benefit Forms to all the families enrolled in his/her care to see if they qualify for the Tier 1 rates based on income

    • B.

      Do nothing extra and receive the Tier 2 reimbursement rate for all children

    • C.

      Distribute the Meal Benefit Forms to only categorically eligible children to see if they will qualify for Tier 1

    • D.

      Receive Tier 1 reimbursement for those who qualify based on the completion of a Meal Benefit Form and Tier 2 for those who don't qualify or do not submit a Meal Benefit Form.

    Correct Answer(s)
    A. They can distribute Meal Benefit Forms to all the families enrolled in his/her care to see if they qualify for the Tier 1 rates based on income
    B. Do nothing extra and receive the Tier 2 reimbursement rate for all children
    C. Distribute the Meal Benefit Forms to only categorically eligible children to see if they will qualify for Tier 1
    D. Receive Tier 1 reimbursement for those who qualify based on the completion of a Meal Benefit Form and Tier 2 for those who don't qualify or do not submit a Meal Benefit Form.
    Explanation
    If a provider qualifies for the lower Tier 2 reimbursement rate, they have the option to distribute Meal Benefit Forms to all the families enrolled in their care to see if they qualify for the Tier 1 rates based on income. They can also choose to do nothing extra and receive the Tier 2 reimbursement rate for all children. Additionally, they can distribute the Meal Benefit Forms to only categorically eligible children to see if they will qualify for Tier 1. Lastly, they can receive Tier 1 reimbursement for those who qualify based on the completion of a Meal Benefit Form and Tier 2 for those who don't qualify or do not submit a Meal Benefit Form.

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  • 18. 

    There is no set day that a provider can expect to receive food program reimbursement.  It is dependent on when funds are received from CDE.

    • A.

      True

    • B.

      False

    Correct Answer
    A. True
    Explanation
    Food program reimbursement for providers is not received on a set day. The timing of reimbursement is dependent on when funds are received from the CDE (Child Development Education). Therefore, providers cannot expect to receive reimbursement on a specific day.

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