Eopf Document Uploading Training Post Session Quiz

31 Questions | Attempts: 114

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Eopf Document Uploading Training Post Session Quiz - Quiz

This quiz will measure your understanding of how documents are uploaded into the VA's eOPF Instance using local scanning and the scanning vendor (Anacomp). It will also measure your ability to correct errors as rejected documents are added to your POID’s eOPF Scan Reject folder.


Questions and Answers
  • 1. 
    AVI stands for which of the following?
    • A. 

      Annotate Visualize Import (AVI)

    • B. 

      Access View Import (AVI)

    • C. 

      Annotate View Import (AVI)

    • D. 

      Annotate View Important (AVI)

  • 2. 
    What is the form number for the paper Official Personnel Folder?
    • A. 

      Standard Form 66

    • B. 

      Standard Form 61

    • C. 

      Standard Form 76

    • D. 

      Standard Form 71

  • 3. 
    When manifesting a box in Unidex for shiping to Anacomp, what is the main difference between shipping an SF66 box and a folder box?
    • A. 

      Folder boxes will be retained by Anacomp

    • B. 

      SF66 boxes will be retained by Anacomp

    • C. 

      Folder boxes will be forwarded to NPRC by Anacomp

    • D. 

      SF66 boxes will be forwarded to NPRC by Anacomp

  • 4. 
    Once a paper Official Personnel Folder is imaged electronically in the eOPF system, what is the paper record called?
    • A. 

      Paper Record

    • B. 

      Non Record

    • C. 

      Unofficial

    • D. 

      Achieved

  • 5. 
    What document must be placed inside and on top of a box prior to sealing it for shipping to Anacomp?
    • A. 

      HR Office Address

    • B. 

      Checklist

    • C. 

      Shipping Label

    • D. 

      Privacy Notice

  • 6. 
    How many months of anticipated shipping supplies should be requested from the [email protected] email address?
    • A. 

      2--3 months worth of supplies

    • B. 

      3-4 months worth of supplies

    • C. 

      1--2 months worth of supplies

    • D. 

      4--5 months worth of supplies

  • 7. 
    What day of the week should boxes be shipped when shipping boxes to Anacomp?
    • A. 

      Friday

    • B. 

      Thursday

    • C. 

      Tuesday

    • D. 

      Monday

  • 8. 
    If a medical document is important, it can be shipped to Anacomp for uploading to the employees eOPF?
    • A. 

      True

    • B. 

      False

  • 9. 
    Labels are required when sending loose paper documents to Anacomp?
    • A. 

      True

    • B. 

      False

  • 10. 
    After logging into eOPF, which button would you press to locate your scan rejects folder? 
    • A. 

      My Profile

    • B. 

      Workflow

    • C. 

      Reports

    • D. 

      Search

  • 11. 
    POID 4307's Scan Rejects folder can be located by using which of the below SSNs?
    • A. 

      000-43-0700

    • B. 

      999-99-4307

    • C. 

      000-00-4307

    • D. 

      430-70-0000

  • 12. 
    The eOPF system will not allow you to add documents to a folder with a folder status of inactive?
    • A. 

      True

    • B. 

      False

  • 13. 
    Which of the following are references that can be used to assist in determining which forms are authorized to be stored in eOPF?
    • A. 

      The Purging and Filing Guidance

    • B. 

      The Guide to Personnel Record Keeping

    • C. 

      The eOPF Master Guide to Document Retention

    • D. 

      The VA & OPM Business Rules

    • E. 

      The Master Guide to eOPF Form Storage

    • F. 

      Forms List

    • G. 

      Email eOPF Contacts

  • 14. 
    Loose paper documents for which of the following employees will be sent directly to Scan Rejects?
    • A. 

      Retired Employee

    • B. 

      Intermittent Employee

    • C. 

      Part-time Employee

    • D. 

      Fee Basis Employee

  • 15. 
    Which of the following characters can be used as a wildcard when searching in eOPF?
    • A. 

      _

    • B. 

      %

    • C. 

      $

    • D. 

      *

  • 16. 
    A Scan Reject document is allowed to remain in the scan reject folder indefinitely?
    • A. 

      True

    • B. 

      False

  • 17. 
    Scan Reject documents come from which of the following types of boxes?
    • A. 

      Loose Paper Boxes

    • B. 

      SF66 Boxes

    • C. 

      Folder Boxes

    • D. 

      Medical Document Boxes

  • 18. 
    How are boxes and packing supplies ordered?
  • 19. 
    How are FedEx shipping labels ordered?
  • 20. 
    A loose paper box is considered an issue when processed at Anacomp if
    • A. 

      The entire box has loose paper

    • B. 

      The box has one folder in it

    • C. 

      Each document has the SSN on it

    • D. 

      All loose paper is always processed

  • 21. 
    A folder is considered an issue when processed at Anacomp if
    • A. 

      The SSN is not on the folder tab

    • B. 

      A misfiled document is found in it

    • C. 

      The board action folder is not marked

    • D. 

      All of the above

  • 22. 
    Each box sent to Anacomp must have which of the following?
    • A. 

      A box label from Unidex

    • B. 

      A burst bag

    • C. 

      A privacy notice

    • D. 

      All of the above

  • 23. 
    After scanning, documents are loaded in eOPF by which of the following identifiers?
    • A. 

      First and last name

    • B. 

      VA employee ID

    • C. 

      SSN

    • D. 

      Birthdate

  • 24. 
    Which of the following is a correct statement about the use of paper clips on loose paper boxes?
    • A. 

      Paper clips in loose paper boxes are always allowed.

    • B. 

      Paper clips in loose paper boxes are never allowed .

    • C. 

      Paper clips in loose paper boxes are only used on multi-page documents.

    • D. 

      Paper clips in loose paper boxes are must always be the color green.

  • 25. 
    Which of the following is a true statement about scanning a Board Action Folder at Anacomp?
    • A. 

      The Board Action Folder can be stamped restricted.

    • B. 

      The Board Action Folder does not need to be labeled.

    • C. 

      The Board Action Folder should be sealed.

    • D. 

      The Board Action Folder should not be included in eOPF.

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